MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Tuesday, June 24, 2014 (These minutes have been approved by the Board of Education.) MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION OFFICE 5:00 P.M. Call to Order Pledge to Flag Roll Call: Charlie Andrews, President Bruce Kirkpatrick, Vice President Rob Dawson Mike Henry David Miller Others Present: Dave Lewis Superintendent Joe Black Asst. Superintendent Debbie Black Treasurer/CFO Katy Zink Technology Coordinator Amy Boston Curriculum Director K-5 Kim Pittser Curriculum Director 6-12 Aaron Hammond MTHS Athletic Director Abby Shoemaker Mission Statement of Miami Trace: The mission of the Miami Trace Local School District is to provide an effective educational program to engage every student in becoming a life-long learner and a responsible, productive citizen. Vision Statement of Miami Trace The Miami Trace Way: The Miami Trace community freely chooses to emphasize high standards in order to promote an environment conducive to learning, character building, and social well-being. Our methods may change in time, but The Miami Trace Way shall be a constant companion, our true measure of success. Since 1963 Public Participation: None. Agenda: The board president reviewed the changes to the agenda as designated by the yellow highlight. A motion was requested to approve the agenda as presented. 1
Motion 14/124: Mr. Kirkpatrick moved to approve the agenda. Mr. Dawson seconded the Roll Call: Mr. Andrews, yes; Mr. Dawson, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Miller, yes. CONSENT AGENDA Minutes: The minutes of the June 10, 2014, regular meeting were submitted for approval. Resignation: The superintendent recommended that the board approve the resignation of Amy Decker, Teacher, effective August 4, 2014. Employment: The superintendent recommended that the following individuals be employed as indicated: A. Administrator Assignment: Curriculum Director: (2014 2015 School Year) Katie Abbott Step 2 B. Certificated: (2014 2015 School Year) 1. Loree Goddard Teacher, MA, Step 10 2. Joanna Stitt, 5 year, Step 3 3. Morgan Wright, MA, Step 2 C. Classified: (2014 2015 School Year) Pam Thornburg Parent Mentor at a rate of $19.00 per hour to be paid from the Parent Mentor Grant (contingent upon approval of the Parent Mentor Grant) D. Supplementals: 1. Athletics: (2014 2015 School Year) a. Clint Bartlett Paid Assistant Varsity Football Coach b. Eric Havens Paid Middle School Football Coach c. Scott Inskeep Paid Middle School Football Coach d. Michelle Teis Paid Middle School Volleyball Coach 2. LPDC: a. Amy Boston Serve a 4 year term (Administrator Elementary Representative on LPDC July 2014 through June 2018) b. Kim Pittser Serve a 4 year term (Administrator Secondary Representative on LPDC July 2014 through June 2018) 3. High School Supplementals (See Exhibit A.) 4. Middle School Supplementals (See Exhibit B.) 5. Elementary Supplementals (See Exhibit C.) E. 2014 Ohio State Fair FFA Workers: (To be paid minimum wage from the FFA Fund. The minimum wage should reflect in pursuant with the contract amount with the Ohio State Fair) 1. Zachary Ault 2. Katie Frost 3. Caroline Hughes 4. Cole Karnes F. Tutor: (2014 2015 School Year) Christie Wilt 2
MCO Enrollment for BWC: The treasurer recommended that the board approve enrollment with Comp Management Health Systems, Inc. (CHS) as the managed care organization (MCO) for workers compensation claims effective July 1, 2014. Cashiers: The treasurer recommended that the following employees be approved to serve as building cashiers for 2014 2015 school year: A. Central Office Teresa Streitenberger B. Bus Garage Joni Daniels-Blouse C. MTHS Nanci Sexten, Joni Henderson, Bev Walters, Kim Spangler D. MTMS Virginia Makselan, Edie Kay Jacobs, E. MTES Joyce Schlichter, Pam Robertson, Nita Green, Jana Self, Aimee Lindsey Food Service F. MTHS Judy Smith, Sharon Smith, Vicky Leeth, Joanne Marting, Jackie Williams G. MTMS Jennifer Pauley, Cathy Riley, Misty Wilson H. MTES Christy Dunlap, Peggy Williams, Jackie Williams, Kim Mickle, Pat Noble, Tracy Oesterle Petty Cash/Change Funds: The treasurer recommended that the board approve the FY2014 petty cash/change funds as follows and approve the custodians as listed: Building Custodian Change Fund Petty Cash Central Office Teresa Streitenberger $ 50.00 $ 150.00 Bus Garage Joni Daniels-Blouse $ - $ 100.00 MTHS Cafeteria Sharon Smith, Vicky Leeth $ 300.00 $ - MTMS Virginia Makselan $ - $ 75.00 MTMS Cafeteria Jennifer Pauley $ 200.00 $ - MTES Joyce Schlichter $ - $ 100.00 MTES Cafeteria Christy Dunlap, Kim Mickle $ 200.00 $ - MTJH Athletics Jason Binegar $ 500.00 $ - MTHS Athletics Aaron Hammond $2,500.00 $ - Athletic Checking Accounts and Cashier Custodians: The treasurer recommended that the following athletic checking accounts and cashiers/custodians be approved for FY2014: MTJHS Athletics Jason Binegar $1,500.00 MTHS Athletics Aaron Hammond $3,000.00 Participation in Federal Grants: The treasurer recommended that the board approve the following federal grants at the listed estimated amounts for FY2015: A. Title I Targeted Assistance $632,803.95 B. Title IIA Improving Teacher Quality $123,979.64 C. IDEA Special Education $546,835.57 D. Title VI-B Rural & Low-Income $ 43,793.70 E. Early Childhood Special Education $ 12,955.99 Participation in State Grants: The treasurer recommended that the board approve the following state grant at the listed estimated amount for FY2015: Alternative Challenge Grant, $19,044.00. 3
Membership: The superintendent recommended that the board approve the annual membership renewal with SOITA (Southwestern Ohio Instructional Technology Association) for the 2014-2015 school year in the amount of $1,478.40 for membership and an additional cost of $2,000 for technology professional development--total amount $3,478.40. Preschool Waiver: Approval of a preschool special education waiver request to be submitted to ODE Office of Early Learning and School Readiness to exceed center based teacher caseload and assurance that FAPE will be provided to all students. Agreement: (See Exhibit D.) The superintendent recommended that the board approve the agreement between Fayette County Memorial Hospital and Miami Trace Local School District for athletic trainer services from July 1, 2014 through June 30, 2015 at a no cost. Preschool Handbook: (See Exhibit E.) The superintendent recommended that the board approve the 2014 2015 Miami Trace Preschool Handbook. Donations: The superintendent recommended that the board approve the following monetary donations: A. $500 from ABC Club to High School Vocal Music B. $750 from Miami Trace Elementary PTO to Miami Trace District C. $750 from Clayton and Natalie Waddle to Miami Trace District Motion 14/125: Mr. Miller moved to approve the items included on the consent agenda. Mr. Henry seconded the Roll Call: Mr. Dawson, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Miller, yes; Mr. Andrews, yes. REGULAR AGENDA Amended Appropriations: (See Exhibit F.) The treasurer recommended that the FY2014 amended appropriations be approved. Motion 14/126: Mr. Henry moved to approve the amended appropriations. Mr. Kirkpatrick seconded the Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Miller, yes; Mr. Andrews, yes; Mr. Dawson, yes. Temporary Appropriations: (See Exhibit G.) The treasurer recommended that the FY2015 temporary appropriations be approved. Motion 14/127: Mr. Kirkpatrick moved to approve the temporary appropriations. Mr. Miller seconded the Roll Call: Mr. Kirkpatrick, yes; Mr. Miller, yes; Mr. Andrews, yes; Mr. Dawson, yes; Mr. Henry, yes. Cashiers: The treasurer recommended that the following employees be approved to serve as building cashiers for 2014 2015 school year: A. MTHS Gina Andrews 4
B. MTMS Dawn Dawson C. (Food Service) MTMS Debbie Miller Motion 14/128: Mr. Miller moved to approve Gina Andrews, cashier. Mr. Dawson seconded the Roll Call: Mr. Miller, yes; Mr. Andrews, abstain; Mr. Dawson, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes. Motion 14/129: Mr. Henry moved to approve Dawn Dawson, cashier. Mr. Kirkpatrick seconded the Roll Call: Mr. Andrews, yes; Mr. Dawson, abstain; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Miller, yes. Motion 14/130: Mr. Kirkpatrick moved to approve Debbie Miller, cashier. Mr. Dawson seconded the Roll Call: Mr. Dawson, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Miller, abstain; Mr. Andrews, yes. Petty Cash/Change Funds: The treasurer recommended that the board approve the FY2015 petty cash/change funds as follows and approve the custodians as listed: Building Custodian Change Fund Petty Cash MTHS Gina Andrews $ - $ 100.00 MTMS Cafeteria Debbie Miller $ 200.00 $ - Motion 14/131: Mr. Miller moved to approve the MTHS change fund, Gina Andrews, custodian. Mr. Dawson seconded the Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Miller, yes; Mr. Andrews, abstain; Mr. Dawson, yes. Motion 14/132: Mr. Henry moved to approve the MTMS cafeteria change fund, Debbie Miller, custodian. Mr. Kirkpatrick seconded the Roll Call: Mr. Kirkpatrick, yes; Mr. Miller, abstain; Mr. Andrews, yes; Mr. Dawson, yes; Mr. Henry, yes. MVECA Agreement: (See Exhibit H.) The superintendent recommended that the board approve the renewal of the agreement with Miami Valley Educational Computer Association (MVECA) for computer services for FY15 for the time period of July 1, 2014 through June 30, 2015. Motion 14/133: Mr. Kirkpatrick moved to approve the renewal agreement with MVECA. Mr. Henry seconded the Roll Call: Mr. Miller, yes; Mr. Andrews, yes; Mr. Dawson, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes. Administrative Reports: 5
A. Assistant Superintendent Mr. Joe Black: Preliminary Test Results Review B. Superintendent Report Mr. David Lewis 1. Bond Issue 2. Fayette County Fair C. Future Board Meeting Dates: 1. July 15, 2014 Miami Trace Board Office 7:00 A.M. 2. August 12, 2014 Miami Trace Board Office 7:00 P.M. 3. August 26, 2014 Miami Trace Board Office 7:00 P.M. 4. September 9, 2014 Miami Trace Board Office 7:00 P.M. Board Members Reports Public Participation: None. Executive Session: The board president inquired if there was a motion to enter into executive session pursuant to O.R.C. Section 121.22 (2) concerning the purchase of land. 5:25 p.m. Motion 14/134: Mr. Kirkpatrick moved to enter into executive session. Mr. Dawson seconded the Roll Call: Mr. Andrews, yes; Mr. Dawson, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Miller, yes. Regular Session: 5:58 p.m. Adjournment 6:00 p.m. Motion 14/134: Mr. Kirkpatrick moved to execute a letter of intent to enter into exclusive negotiations for the acquisition of real property with Bernadine V. Allen. Mr. Dawson seconded the Roll Call: Mr. Dawson, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Miller, yes; Mr. Andrews, yes. Motion 14/135: Mr. Dawson moved to adjourn the meeting. Mr. Henry seconded the Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Miller, yes; Mr. Andrews, yes; Mr. Dawson, yes;. President Treasurer/CFO 6