TOWN OF PITTSFORD TOWN BOARD July 21, 2009 Proceedings of a regular meeting of the Pittsford Town Board held on Tuesday, July 21, 2009 at 7:00 P.M. local time in Pittsford Town Hall. PRESENT: Town Board: Supervisor William A. Carpenter and Councilpersons Sandra F. Zutes, John J. Higgins, Jr., Karen W. Green, and Jared C. Lusk. ABSENT: No Town Board members were absent. ALSO PRESENT: Staff Members: Paul J. Schenkel, Commissioner of Public Works; Gregory J. Duane, Finance Director; Jessie Hollenbeck, Recreation Director; Richard T. Williams II, Town Attorney; Julie House, Personnel Director; Patricia E. Chuhta, Town Clerk. The following staff members were also present: Kara Holdren, Recreation Supervisor, and D Arcy Iuppa, Recreation Supervisor. ATTENDANCE: Nineteen members of the public were in attendance. Supervisor Carpenter called the meeting to order at 7:00 P.M. and invited everyone to stand for the Pledge of Allegiance. PUBLIC COMMENTS There were no public comments. PUBLIC HEARING: PROPOSED LOCAL LAW #5 OF 2009 - PARKS After verification of proof of publication, Supervisor Carpenter opened the public hearing to public comments regarding the proposed Local Law #5 of 2009 which would amend the Parks Chapter in the Town of Pittsford Municipal Code. Supervisor Carpenter discussed what the proposed changes would accomplish and noted receipt of the following e-mail comments that are on file in the Town Clerk s office and are part of the hearing: Janet Felosky, 14 Turtle Creek Laura Wilson and Bill Smith, 8 Turtle Creek Heather Pawlowski, 16 Hedge Wood Ln Laurie Babcock, 14 Hedge Wood Ln Jon and Samia Markson, 11 Turtle Creek Supervisor Carpenter then opened the hearing to public comments, the following persons spoke: Laura Wilson, 8 Turtle Creek Bill Smith, 8 Turtle Creek Gerald Dumont, 562 Mendon Center Road Trish Blake-Jones, 35 Hedge Woods Ln Ken Diehl, 2 Turtle Creek Bob Johnson, 7 Turtle Creek Robert Mayo, 3 Turtle Creek Town Board members discussed the comments and questions that were made during the public hearing with the residents in the audience. There being no further public comments, Supervisor Carpenter closed the public hearing and indicated that the Town Board will take the comments under consideration.
PUBLIC HEARING: RE-ZONING APPLICATION ST. JOHN FISHER COLLEGE, 3690 EAST AVENUE After verification of proof of publication, Supervisor Carpenter opened the public hearing to public comments regarding the proposed St. John Fisher College re-zoning application. NOTE: As his law firm represents St. John Fisher College, Councilman Lusk recused himself from the proceedings of this public hearing. Supervisor Carpenter then opened the hearing to public comments, the following person(s) spoke: John Stapleton of Marathon Engineering, 2101 Mt. Read Blvd., discussed the St. John Fisher College application for re-zoning that would allow the college to acquire surplus right-of-way property from NYS DOT that would be used to construct a 22,400 square foot maintenance facility building on 1.968 acres. Mr. Stapleton noted that there is a concurrent re-zoning application in front of the Pittsford Planning Board. He requested that the Town Board no action on this application until the Planning Board, as Lead Agency, takes SEQR action. Joseph Burkhart from St. John Fisher College was also in attendance to discuss the application with the Town Board. There being no further public comments, Supervisor Carpenter closed the public hearing and indicated that the Town Board will take this matter under advisement. SUPERVISOR S COMMENTS Supervisor Carpenter noted that the Buffalo Bills report to camp at St. John Fisher College on Friday, July 24 th, and that the camp opens on Saturday, July 25 th. Supervisor Carpenter announced that Recreation Director Jessie Hollenbeck has obtained sponsors for the Family Movie Nights that are being held at Thornell Farm Park. MINUTES OF JULY 7, 2009 APPROVED A Resolution to approve the draft minutes from the July 7, 2009 meeting was offered by Councilwoman Zutes, and seconded by Councilwoman Green, and voted on by the members as follows: Ayes: Zutes, Higgins, Green, and Carpenter. Abstain: Lusk. Nays: none. RESOLVED, that the minutes of July 7, 2009 Town Board meeting are approved as written. TOWN COURT RENOVATIONS GRANT APPLICATION AUTHORIZED A written Resolution to authorize submission of a JCAP (Justice Court Assistance Program) was offered by Councilman Lusk, and seconded by Councilwoman Green, and voted on by the members as follows: Ayes: Zutes, Higgins, Green, Lusk and RESOLVED, that the Town Board authorizes the submission of an application for a 2009 JCAP grant in an amount not to exceed $30,000.00, and hereby authorizes the Town Supervisor to execute such application. 2009 FALL RECREATION PROGRAMS AUTHORIZED A Resolution to authorize 2009 Fall Recreation Programs was offered by Councilwoman Zutes, and seconded by Councilman Higgins, and voted on by the members as follows: Ayes: Zutes, Higgins, Green, Lusk and Carpenter. Nays: none. RESOLVED, that the Town Board approves the list of 2009 Fall Recreation Programs and authorizes the Supervisor to sign vendor contracts as required.
BID AWARD: REFUSE AND RECYCLING REMOVAL AT TOWN BUILDINGS BID CONTRACT A Resolution to award the Refuse and Recycling Removal at Town Buildings bid contract was offered by Supervisor Carpenter, and seconded by Councilwoman Green, and voted on by the members as follows: Ayes: Zutes, Higgins, Green, Lusk and RESOLVED, that the authorizes the Supervisor to sign a three-year agreement with Youngblood Disposal Service for the Refuse and Recycling Removal at Town Buildings bid contract at an annual total not to exceed $12,780.16. Note: The following is a summary of the bids received for the Refuse and Recycling Removal at Town Buildings bid contract: Company Annual Total Bid Youngblood $12,780.16 Waste Management $14,585.65 Heberle $16,233.78 Suburban $18,032.00 INSURANCE POLICY RENEWAL AUTHORIZED A Resolution to authorize renewal of the Town s insurance policy was offered by Councilwoman Green, and seconded by Councilman Lusk, and voted on by the members as follows: Ayes: Zutes, Higgins, Green, Lusk and RESOLVED, that based upon the recommendation of Timothy McNelly, the Town s insurance consultant, the Town of Pittsford s insurance coverage is awarded to First Niagara Risk Management for an initial premium of $92,096. PUBLIC HEARING SET: COMPREHENSIVE PLAN UPDATE A written Resolution to set a public hearing for the Comprehensive Plan Update was offered by Supervisor Carpenter, and seconded by Councilwoman Zutes, and voted on by the members as follows: Ayes: Zutes, Higgins, Green, Lusk and RESOLVED, that a public hearing be held on the 18th day of August, 2009, at 7:00 P.M., Local Time, at the Forum Room of the Otto A. Shults Community Center, Nazareth College, 4245 East Avenue, Pittsford, New York, on the question of whether to adopt the proposed update to the Town s Comprehensive Plan affecting the real property located within the Town of Pittsford; and it was further RESOLVED, that a Notice of Hearing, or a summary thereof, be published in a newspaper previously designated as an official newspaper for publication of public notices, not less than ten (10) days prior to said hearing; and be it further RESOLVED, that the Town Clerk shall post a certified copy of this resolution on the bulletin board maintained by the Town Clerk pursuant to 30(6) of the Town Law, and make available said Draft Update to the Comprehensive Plan, or a summary thereof, for review, for a period of not less than ten (10) days prior to said public hearing. Note: the Town Board received a copy of Part I and Part II Full EAF (Environmental Assessment Form) for their consideration before setting the public hearing. YOUTH COURT INTERMUNICIPAL AGREEMENT AUTHORIZED
A Resolution to authorize an Intermunicipal Agreement with Pittsford Central School District for a Youth Court Program was offered by Supervisor Carpenter, and seconded by Councilman Higgins, and voted on by the members as follows: Ayes: Zutes, Higgins, Green, Lusk and RESOLVED, that the Town of Pittsford Town Board approves the proposed Intermunicipal Youth Court Program Agreement with the Pittsford Central School District, and authorizes the Town Supervisor to sign the Agreement. CLAYTON CLOEN RESIGNATION FROM PITTSFORD ENVIRONMENTAL BOARD ACCEPTED A Resolution to accept Clayton Cloen s resignation from the Pittsford Environmental Board was offered by Supervisor Carpenter, and seconded by Councilwoman Zutes, and voted on by the members as follows: Ayes: Zutes, Higgins, Green, Lusk and RESOLVED, that effective immediately and with regret, the Town of Pittsford Town Board accepts the resignation of Clayton Cloen from the Environmental Board. YOUTH COURT COORDINATOR HIRING AUTHORIZED A Resolution to appoint a Youth Court Coordinator was offered by Supervisor Carpenter, and seconded by Councilwoman Zutes, and voted on by the members as follows: Ayes: Zutes, Higgins, Green, Lusk and RESOLVED, that the Town of Pittsford Town Board appoints Jill Lennox as the Youth Court Coordinator at an annual salary of $4,500. SEMINAR ATTENDANCE AUTHORIZED A Resolution to authorize employee seminar attendance was moved by Councilman Lusk, and seconded by Councilwoman Green, and voted on by the members as follows: Ayes: Zutes, Higgins, Green, Lusk and RESOLVED, that the following individual is approved for the following seminar attendance: Personnel Director Julie House to the 2009 KVS Conference in Buffalo from 8/17 to 8/19 at a cost of $475 JULY 2009 VOUCHERS APPROVED A Resolution to approve July 2009 vouchers was moved by Councilman Lusk, and seconded by Councilwoman Zutes, and voted on by the members as follows: Ayes: Zutes, Higgins, Green, Lusk and RESOLVED, that July 2009 vouchers No. 88885 through No. 89416 in the amount of $1,066,246.29 are approved for payment. JULY 2009 BUDGET TRANSFERS AND AMENDMENTS APPROVED A Resolution to approve July 2009 budget transfers and amendments was moved by Councilman Lusk, and seconded by Councilwoman Green, and voted on by the members as follows: Ayes: Zutes, Higgins, Green, Lusk and RESOLVED, that the following budget transfers are approved:
That $ 3,000.00 be transferred from 001-1990-4000-1-1 (Contingency Expense) to 001-1930-4000-1-1 (Judgments & Claims) to cover the costs associated with insurance claims. That $ 25,650.00 be transferred from 001-9950-9000-1-1 (Transfer to Capital) and added to budget lines as follows to cover the cost associated with sealing parking lots: 001-2620-2007-10-1 (Bldg Capital Improv. Town Hall) $ 5,800.00 001-2620-2007-10-2 (Bldg Capital Improv. SCC) 1,700.00 001-2620-2007-10-3 (Bldg Capital Improv. Library) 11,450.00 001-7110-4003-16-20 (Parks Capital Improv. TFP) 6,700.00 That $ 717.00 be transferred from 001-9950-9000-1-1 (Transfer to Capital) to 001-2620.2007.10.19 (Bldg Capital Improv KBP) to cover the cost of refrigerators for the Kings Bend Park cabins. It is FURTHER RESOLVED, that the following budget amendments are approved: That line item 006-1989-2002-1-6 (Office Equip Schedule) be increased by $3,270.00 to purchase a copier as per the Equipment Replacement Schedule. The source of these funds will be a transfer from the Sewer Office Equipment Capital Reserve. Be it further resoved that this resolution is subject to permissive referendum. That line item 003.7410.4000.25.3 (Library Programs) be increased by $300.00. The source of these funds will be a grant from the Monroe county Library System. Be it further resolved that the Director of Finance be directed to make the appropriate budget entries. 2010 BUDGET SCHEDULE Supervisor Carpenter discussed the 2010 budget schedule and noted that Budget Request Forms have been distributed to Town department heads. EXECUTIVE SESSION CALLED A Resolution to enter into Executive Session was moved by Supervisor Carpenter, and seconded by Councilman Higgins, and voted on by the members as follows: Ayes: Zutes, Higgins, Green, Lusk and RESOLVED, that the Town Board will go into Executive Session to discuss a personnel issue. As there was no further business, the Supervisor adjourned the meeting at 8:14 P.M. Respectfully submitted, Patricia E. Chuhta Town Clerk OFFICIAL BOARD MINUTES ARE ON FILE IN THE OFFICE OF THE TOWN CLERK