MINUTES Regular Meeting of Council 28, 2018 PRESENT: Warden Jim D. Smith Deputy Warden Wayne Greene Councillors: Eldon Hebb Stephen King Eleanor Roulston Keith Rhyno Pam MacInnis Heather A. Smith Elie Moussa Cecil Dixon REGRETS/ABSENT: Councillor Cyril McDonald Ms. Connie Nolan, Chief Administrative Officer STAFF: Ms. Kim Ramsay, Director of Finance & Administration Ms. Kim MacDonald, Director of Economic & Business Development Mr. Jesse Hulsman, Director of Infrastructure & Operations Ms. Kate Friars, Director of Parks, Recreation & Culture Mr. John Woodford, Director of Planning & Development Mr. Tom Gignac, Manager of Information Systems Ms. Amanda Hatfield, Information Services Clerk Ms. Lisa Jobb, Administrative Support Clerk CALL TO ORDER Warden Smith called the meeting to order at 7:00 pm. MOMENT OF SILENT CONTEMPLATION A moment of silent contemplation was observed. APPROVAL OF THE AGENDA C18(71) On the motion of Councillors Dixon and Moussa: Moved that the agenda be approved as presented. APPROVAL & SIGNING OF THE MINUTES C18(72) On the motion of Councillors Rhyno and King: Moved that the minutes of the February 28 th and 20 th Regular Meetings of Council be approved.
Regular Meeting of Council 28, 2018 PRESENTATION of CERTIFICATE OF RECOGNITION [00:01:38] Warden Smith presented Ms. Roma White with a Certificate of Recognition for her service on the Board of the Cobequid Housing Authority. Ms. Roma White was a member of the board for twelve (12) years from 2006-2018. Warden Smith thanked her for her service on the board as well as time served as a Councillor for the Municipality of East Hants. CORRESPONDENCE FOR INFORMATION [0:05:45] A complete copy of Correspondence for Information is attached to and forms part of the minutes. CORRESPONDENCE FOR DECISION A complete copy of Correspondence for Decision is attached to and forms part of the minutes. Item #34 Luncheon Invitation from Tin Smith Museum C18(73) On the motion of Councillor MacInnis and Deputy Warden Greene: Moved that Council direct staff to accept the invitation from Tin Smith Museum to attend a luncheon at the Museum on July 17 th, 2018. CAO COMMITTEE REPORTS [0:08:11] FIRE ADVISORY COMMITTEE Councillor Roulston presented the Police Advisory Committee report to Council dated 28, 2018. The following recommendation was made to Council: Noel & District Volunteer Fire Department Funding Request C18(74) On the motion of Councillors Roulston and Rhyno: Moved that Council approve the Emergency Funding request from the Noel & District Volunteer Fire Department and grant the Department $16,573.05 from the Emergency Fund. Ramsay AUDIT COMMITTEE [0:10:20] Councillor Roulston presented the Audit Committee report following the committee meeting on 28, 2018. The following recommendations came forward to Council: C18(75) On the motion of Councillors Roulston and King: Moved that Council approve a two year term of a public member to be added to the composition of the East Hants audit committee. Ramsay 2 P a g e
Regular Meeting of Council 28, 2018 C18(76) On the motion of Councillors Roulston and McInnis: Moved that Council adopt the Audit Committee Report dated 28, 2018. CORPORATE & RESIDENTIAL SERVICES COMMITTEE [0:11:35] Councillor Roulston presented the Corporate & Residential Services Committee report following the committee meeting on 20, 2018. The minutes from that meeting were made available to all members of Council. The following recommendations came forward to Council: CAO Authority Policy C18(77) On the motion of Councillor Roulston and Deputy Warden Greene: Moved that Council approve the CAO Authority Policy as attached to the 20, 2018 Executive Committee agenda. MacEwan Maitland Fire Request for Funding [0:13:26] C18(78) On the motion of Councillors Roulston and Rhyno: Moved that Council approve the request from the Maitland & District Volunteer Fire Department to redirect their Rural Fire Capital Assistance Fund grant in the amount of $100,000 from their replacement bay structure project and those funds be approved for use to support the acquisition of a new custom-built fire truck; and Ramsay That Council request a new loan guarantee from the Minister for up to $150,000 to support financing of the fire truck. C18(79) On the motion of Councillors Roulston and Dixon: Moved that Council adopt the Corporate & Residential Services Committee Report dated 28, 2018. PLANNING ADVISORY COMMITTEE [0:17:07] Deputy Warden Greene presented the Planning Advisory Committee report following the committee meeting on 20, 2018. The minutes from that meeting were made available to all members of Council. The following recommendations came forward to Council: 3 P a g e
Regular Meeting of Council 28, 2018 Draft Emergency Management Plan and Bylaw P-200-1, An Amendment to Bylaw P-200, Emergency Management Bylaw C18(80) On the motion of Deputy Warden Greene and Councillor King: Moved that Council approve the adoption of the Emergency Management Plan as attached to the Executive Committee agenda for 20, 2018. Woodford C18(81) On the motion of Deputy Warden Greene and Councillor Hebb: Moved that Council adopt the Planning Advisory Committee Report dated 28, 2018. PARKS, RECREATION & CULTURE COMMITTEE [0:17:06] Councillor Rhyno presented the Parks Recreation & Culture Committee report following the committee meeting on 20, 2018. The minutes from that meeting were made available to all members of Council. The following recommendations came forward to Council: District Recreation Fund and Community Grant Policies [0:18:00] C18(82) On the motion of Councillors Rhyno and King: Moved that Council approve the updates to the District Recreation Fund Policy and Community Grant Fund Policy as described in the 2018 Grant Review report dated February 14, 2018. Friars 2018 Volunteer Nominations [0:18:20] C18(83) On the motion of Councillors Rhyno and Smith: Moved that Council approve the Shining Star nominees provided to date; and Friars That the nomination forwarded by email to council be approved for the Model Volunteer Award and be designated to represent the Municipality of East Hants at the 2019 Provincial Volunteer Awards. C18(84) On the motion of Councillors Rhyno and King: Moved that Council adopt the Parks, Recreation & Culture Committee Report dated 28, 2018. 4 P a g e
Regular Meeting of Council 28, 2018 FIRST READING BYLAW P-200-1, AN AMENDMENT TO BYLAW P-200, EMERGENCY MANAGEMENT BYLAW C18(85) On the motion of Deputy Warden Greene and Councillor Dixon: Moved that Council give first reading to Bylaw P-200-1, an Amendment to Bylaw P-200, Emergency Management Bylaw, as attached to the Executive Committee Agenda for 20, 2018. Woodford C18(86) SECOND READING - BYLAW F-600, AN AMENDMENT TO BYLAW 144 AND 144-1, DEED TRANSFER TAX On the motion of Councillors Roulston and Dixon: Moved that Council give second reading to Bylaw F-600, A Bylaw Related to the Application of Deed Transfer Tax. Ramsay C18(87) SECOND READING - BYLAW IO-400, AN AMENDMENT TO BYLAW 4-6, SOLID WASTE BYLAW On the motion of Councillors Dixon and MacInnis: Moved that Council give second reading to Bylaw IO-400, an amendment to Bylaw 4-6, Solid Waste Collection and Disposal Bylaw, reflecting the changes outlined in the staff report presented at Executive Committee February 20, 2018 with the following amendments: [0:21:31] Hulsman Removal of item 7.2(a)(ii)(5) WARDEN S REPORT [1:37:57] At the request of the Warden, Deputy Warden Greene assumed the Chair. Warden Smith provided a verbal report on his recent activities. The Warden resumed the Chair. BUSINESS FROM COUNCILLORS [0:25:11] Councillors provided verbal reports on their recent activities. PUBLIC HEARINGS [0:30:00] Note: All comments/questions have been summarized and are not to be considered a verbatim transcript. 5 P a g e
Regular Meeting of Council 28, 2018 Warden Smith noted that there were three (3) items on the public hearing agenda. The purpose of the hearings was to hear input from the public, prior to making a decision on the applications. Warden Smith welcomed those in attendance and noted Council s Procedural Policy. He advised that Council may approve, reject or defer its decision on the proposals to a later date. Council approval is required for the proposals to proceed. The Municipal Clerk noted that the public hearing notices appeared in the 14 th and 21 st editions of the Weekly Press. The notices described the proposal, gave the date, time and location of the public hearing, and indicated that Staff Reports were available to the public. VanSlyke Group Inc. Re-designation and Re-zoning, Elmsdale NS [0:30:47] The Chairperson of the Planning Advisory Committee noted that the Planning Advisory Committee considered the proposal on behalf of Municipal Council, reviewed staff s reports, completed their evaluation and would make a recommendation to Council during the Hearing. Warden Smith asked Staff to present their report on the proposed application. The Project Planner presented the staff report titled Application by VanSlyke Group Inc to change the designation and rezone 192/194 Highway 214 dated 13, 2018. A copy of the report and related documents were attached to the agenda and available to all Council members. The Warden opened the floor to comments or questions from members of Council. The Warden opened the floor to comments or questions from the public. [0:35:00] Chris VanSlyke, owner of VanSlyke Group Inc. Mr. VanSlyke thanked staff for their work on the application and asked Council to support his application. The Warden asked the Chairperson of the Planning Advisory Committee to present the Committee s recommendation. Recommendation [0:37:40] C18(88) On the motion of Deputy Warden Greene and Councillor King: Moved that Council give second reading and approve an application from VanSlyke Group Inc. to amend the MPS and LUB by changing the designation of 192/194 Highway 214, Elmsdale to Established Residential Neighbourhood (ER) Designation and rezone the same to Two Dwelling Unit Woodford 6 P a g e
Regular Meeting of Council 28, 2018 Residential (R2) Zone, to permit the subdivision of the subject property to allow each portion of the semi-detached structure to be owned separately. Warden Smith opened the floor to any final questions or comments from Council. Dog Daycare and Kennels Amendments to MPS and LUB [0:38:40] The Chairperson of the Planning Advisory Committee noted that the Planning Advisory Committee considered the proposal on behalf of Municipal Council, reviewed staff s reports, completed their evaluation and would make a recommendation to Council during the Hearing. Warden Smith asked Staff to present their report on the proposed amendments. The Project Planner presented the staff report titled Dog Daycare and Kennel uses Official Community Plan Amendments dated 8, 2018. A copy of the report and related documents were attached to the agenda and available to all Council members. The Warden opened the floor to comments or questions from members of Council. The Warden opened the floor to comments or questions from the public. The Warden asked the Chairperson of the Planning Advisory Committee to present the Committee s recommendation. Recommendation [0:44:30] C18(89) On the motion of Deputy Warden Greene and Councillor King: Moved that Council give second reading and approve amendments to the MPS and LUB to enable dog daycares with more than ten dogs and boarding kennels to be considered in the HC, BP, IC and RC Zones by Development Agreement; additional criteria for consideration of the development agreements; and to enable dog daycares to be permitted in the RU and AR Zones. Woodford Warden Smith opened the floor to any final questions or comments from Council. 7 P a g e
Regular Meeting of Council 28, 2018 Keeping of Poultry Amendments to LUB [0:45:30] The Chairperson of the Planning Advisory Committee noted that the Planning Advisory Committee considered the proposal on behalf of Municipal Council, reviewed staff s reports, completed their evaluation and would make a recommendation to Council during the Hearing. Warden Smith asked Staff to present their report on the proposed amendments. The Project Planner presented the staff report titled Keeping of Poultry dated 7, 2018. A copy of the report and related documents were attached to the agenda and available to all Council members. The Warden opened the floor to comments or questions from members of Council. Councillor inquired about summary offence tickets and the repercussions for repeat offences. Staff advised that the ticket amount is $235.00 and noted that repeat offences will result in nothing more than summary offence tickets. The Warden opened the floor to comments or questions from the public. Ms. Wendy MacDonald, Thomas Street, Enfield Ms. MacDonald is opposed to the bylaw. She lives next to a farm and it is a nuisance to her and her family. The Warden asked the Chairperson of the Planning Advisory Committee to present the Committee s recommendation. Recommendation [1:03:11] C18(90) On the motion of Deputy Warden Greene and Councillor Moussa: Moved that Council give second reading and approve the proposed Land Use Bylaw amendments regarding the keeping of poultry. Woodford Seven (7) voting in favor. Three (3) voting against. Councillors Rhyno, Dixon and King voting nay. Warden Smith opened the floor to any final questions or comments from Council. Warden Smith concluded the hearings and thanked all who attended. BUSINESS FROM COUNCILLORS Cont. [1:04:00] 8 P a g e
Regular Meeting of Council 28, 2018 Dawson Dowell Park C18(91) C18(92) On the motion of Councillor Rhyno and Deputy Warden Greene: Moved that Council direct staff for a report on the request from the Maitland & District Development Association for the Municipality to acquire Dawson Dowell Park for continued operation as a community park and tourism asset. On the motion of Councillors Rhyno and Moussa: Moved (later defeated) that Council instruct staff to come back to committee with an amended Council Procedural Policy that allows presentations to be made to Police Advisory as seen fit by the Chair or by staff and that the presentations not be subject to the same time constraints as other presentations. Friars Deputy Warden Greene assumed the Chair for Warden Smith to speak to the motion. Nine (9) voting against. One (1) voting in favor. Councillor Rhyno voting yay. C18(93) MOTION DEFEATED Warden Smith resumed the Chair. Gosse Bridge On the motion of Councillors Rhyno and MacInnis: Moved that Council direct staff a write a letter to Transportation & Infrastructure Renewal to ask that the reconstruction of the Gosse bridge in Maitland be done in an expedient manner and not to interfere with the tourism season and that safety concerns regarding the bridge be addressed. Nine (9) voting in favor. One (1) voting against. Warden Smith voting nay. Hulsman C18(94) Burntcoat School House On the motion of Deputy Warden Greene and Councillor MacInnis: Moved that Council approve a 30-day extension on the Burntcoat Enhancement Society s request to put together a plan to bring the school house back to a useable and safe state; And that staff review the information submitted and report back to executive committee with a recommendation. Ramsay 9 P a g e
Regular Meeting of Council 28, 2018 Deterioration of Highway 101 C18(95) C18(96) On the motion of Councillors Moussa and King: Moved to direct Staff to write a letter to Transportation & Infrastructure Renewal regarding the deterioration and fixing of the 101 Highway from the Esso Service Station to the Irving Service Station. SETTING DATE & TIME OF NEXT REGULAR MEETING OF COUNCIL On the motion of Deputy Warden Greene and Councillor MacInnis: Moved that the next Regular Meetings of Council be held on Tuesday, April 17 th, 2018 (Policy) and Wednesday, April 25 th, 2018 starting at 7:00 p.m. Hulsman C18(97) ADJOURNMENT On the motion of Deputy Warden Greene and Councillor Hebb: Moved that Council adjourn at 8:28 p.m. Approved By: Kim Ramsay, Acting Chief Administrative Officer Date: April 10, 2018 Approved By: James D. Smith, Warden Date: April 25, 2018 /lj 10 P a g e