PROCEEDINGS OF THE BOARD OF THE COMMISSIONERS MEAGHER COUNTY, MONTANA Meeting Called to Order: Tuesday January 2 nd, 2018 8:30 a.m. 1:00 p.m. Met in Commissioner s Chambers Chair Brewer called the meeting to order at 8:30 a.m. Commissioners Present: Chair Rod Brewer and Vice Chair Ben Hurwitz were present for the meeting. Commissioner Townsend was not present for the meeting. Minutes: ACTION #1 Chair Brewer moved to approve the Minutes from December 19 th, 2017 meeting. Commissioner Hurwitz seconded the motion. A voted was taken and minutes were approved. Road Report- Bruce Smith: Road Foreman Bruce Smith entered the chambers at 8:45 a.m. Smith updated the Commissioners about the snow plowing and the removal of snow at the airport. Smith also updated the Commissioners regarding on the repairs needed on the John Deere Grader. Discussion ended about DOT contacting Smith to approve the route for the moving of the Tameitti house. Smith stated that he gave approval for the Tameitti house move scheduled for January 3 rd, 2018. Sheriff Report Jon Lopp: Sheriff Jon Lopp entered the chambers at 9:30 a.m. Lopp presented the Commissioners with the December 2017 Complaint Report. Lopp updated the Commissioners about the investigation of the shooting which occurred on Main Street on December 11 th, 2017, inmate volume that occurred during December, and the Chinn Fire
Investigation. Discussion ended with concealed weapon carry permits; Montana s concealed weapon permit is valid within 32 states, that includes the District of Columbia. New Year Resolutions: Commissioners were presented with the New Year Resolutions for signature. ACTION #2
ACTION #3 Resolution 2018-7 Chair Brewer moved to approve the Board Members up for renewal with the terms set below. Commissioner Hurwitz seconded. A vote was taken and approved unanimously. It is therefore resolved. Weed Board Phil Rostad 07/01/2017-06/30/2020 Planning Board Nancy Schlepp 07/01/2017-06/30/2020 Checkerboard TV Board Dennis Heinrich 07/01/2017-06/30/2020 County Health Board Sandra Harris 07/01/2017-06/30/2020 Cemetery Board Mike Wofford 07/01/2017-06/30/2020 Airport Board &County Health Board Rick Nelson Term of Office as Mayor Airport Board Sam Berg and Kurt Burns 07/01/2017-06/30/2020 Deputy Treasurer Shauna Porter entered the chambers at 10:15 a.m. Porter presented letters for signature to remove retiring Treasurer Sue Phelan off the bank account and add Shauna Porter as Treasurer and Maura Kusek is to be added Deputy Treasurer. ACTION #4 Chair Brewer and Commissioner Townsend agreed to sign the letters presented to remove retiring Treasurer Sue Phelan off the bank accounts and add Shauna Porter as Treasurer and Maura Kusek is to be added Deputy Treasurer. ACTION #5 Porter then presented STIP Resolutions to be signed.
Ken Wilson called into the Commissioners to ask about the Tintina Copper Mine. Commissioner Hurwitz directed him to call Tintina Resources directly.
Maintenance Update Ken Martin: Martin was unable to attend due to illness. Appoint Treasurer: Deputy Treasurer Shauna Porter and Clerk and Recorder Dayna Ogle entered the chambers at 10:55 a.m. Action#6 Resolution 2018-12 Chair Brewer moved to appoint Shauna Porter as Treasurer for Meagher County to fill the remaining term for retiring Treasurer Sue Phelan. Commissioner Hurwitz seconded the motion. A vote was taken and passed. The issue is hereby resolved. Swearing in New Officers: Maura Kusek and Jason Philips entered the chambers at 11:15 a.m. Clerk and Recorder Dayna Ogle swore Shauna Porter into office as Meagher County Treasurer and Maura Kusek as Meagher County Deputy Treasurer. Public Comment: No Public Comment. IT Update Jim McDanel: Jim McDanel, Dayna Ogle, Shauna Porter, Penny Plachy, Jon Lopp, Eva Kerr entered the chambers at 12:00 p.m. The group discussed Meagher County s IT issues and different ways to improve work flow and communication. A web based ticket system will be implemented to track the IT needs of the county employees and track the progress of the request. Claims Approved:
Commissioners were presented with Check #53800 through Check #53836 totaling $29,754.66. Check #12306 through Check #12347 totaling $71,416.26 were presented prior to the meeting for payroll. All Checks were signed as presented. Meeting Adjourned: Meeting was adjourned at 1:00 p.m. Meeting Called to Order: Tuesday January 9 th, 2018 8:30 a.m. 2:30 p.m. Met in Commissioner s Chambers Chair Brewer called the meeting to order at 8:30 a.m. Commissioners Present: Chair Rod Brewer, Vice Chair Ben Hurwitz, and Commissioner Herb Townsend were present for the meeting. Minutes: ACTION #1 Commissioner Hurwitz moved to approve the Minutes from January 2 nd, 2018 meeting with corrections to resolution 2018-5. Chair Brewer seconded the motion. A voted was taken and minutes were approved. Treasurer s Report Shauna Report: Treasurer Shauna Porter entered the chambers at 9:00 a.m. Porter presented the Commissioners with the cash sheet for December 2017. Commissioners and Porter discussed the cash sheet and the school bond monies. County Attorney Report Kimberly Deschene: County Attorney Kimberly Deschene called and is unable to attend the meeting due to illness. Deschene rescheduled her report for the next scheduled meeting.
Health Nurse Report Eva Kerr R.N.: Health Nurse Eva Kerr R.N. entered the chambers at 10:00 a.m. Kerr presented the Commissioners with the Health Nurse Report for December 2017. Kerr discussed flu vaccination rates and the low number of positive influenza cases, the Youth Dynamic Counseling being provided at the school, and her new contact with River Stone in Billings to aid as a resource center for information. Board of Health Eva Kerr R.N., Sean Hill, Sandy Harris, Mayor: Sandy Harris entered the chambers at 10:20 a.m. and Mayor Rick Nelson entered the chambers at 10:25 a.m. Health Nurse Eva Kerr, Sandy Harris, and Mayor Rick Nelson were present for the meeting. Sanitarian Sean Hill was not present. Kerr presented and discussed the report for County Health from October 2017 through December 2017. Discussion started with the purpose of the Board of Health and duties of the board members. Kerr also discussed those who are advisors for the Board of Health. Recently elected Mayor Rick Nelson was presented with informational papers to help his transition onto the Board of Health. Discussion turned to the report handed out. There was two confirmed cases of Influenza Type A, one confirmed case of influenza Type B, and zero hospitalizations from Influenza. Also a report of Norovirus, two new cases of Chronic Hep C and one case of Camplyobacteriosis. Kerr stated that she has had 170 Influenza vaccines given through her office. Kerr gave a brief report from Sanitarian Sean Hill. Hill has completed inspections of establishments and he has handled complaints about establishments in a timely manner. Nelson reported he had no new information at this time to present. Formal Introductions Rob Brandt and Rick Nelson: Rob Brandt entered the chambers at 10:40 a.m. Recently elected Councilman Rob Brandt and Mayor Rick Nelson wanted to formally introduce themselves to the Commissioners. Brandt and Nelson stated they are hoping to keep the business relationship between the County and City as positive as possible.
Fire/DES Report Rick Seidlitz: Fire Chief Rick Seidlitz and District Field Officer Bob Fry entered the chambers at 11:00 a.m. Seidlitz presented the Commissioners with a Fire/DES Report. Seidlitz updated the Commissioners about the structure fire that took place within the city on December 28 th, 2017. Seidlitz then updated the Commissioners about grants he is in the process of finishing and ones he is planning to apply for, radios systems that were installed in the fire truck and new Engine 103, and an automatic mutual fire aid agreement with Wilsall Fire Department, in Park County, for the Smith Creek area. Fry discussed changes in the state DES office for regions that he now covers. Renewal for 2018-2019 Insurance on Vehicles/Property/Equipment- Jodi Tierney Jodi Tierney from Mid Montana Insurance entered the chambers at 11:30 a.m. Clerk and Recorder Dayna Ogle entered the chambers at 11:40 a.m. Tierney presented the Commissioners with detailed list for Meagher County s insured buildings, equipment, and vehicles. The three lists will be reviewed and returned to Mid-Montana Insurance by February 1 st, 2018. LEPC Lunch Quarterly Budget Review Dayna Ogle: Clerk and Recorder Dayna Ogle entered the chambers at 1:30 p.m. Ogle presented the Commissioners with quarter budget packets for review. Ogle and the Commissioners went through the budget packets and reviewed budgets that were 50% or more spent at this time. Maintenance Update Ken Martin: Building Supervisor Ken Martin entered the chambers at 2:00 p.m. Commissioners and Martin discussed the snow removal in the Courthouse parking lot. It was decided that Rick Seidlitz should be contacted to plow the Courthouse parking lot. Martin stated to the Commissioners that he is resigning from his position. Public Comment:
No Public Comment. Claims Approved: Commissioners were presented with Check #53838 through Check #53871 totaling $14,172.39. Check #53837, #53840, and Check #53850 through Check #53855 were presented as voided due to printing errors. All Checks were signed as presented. Meeting Adjourned: Meeting was adjourned at 2:30 p.m. Meeting Called to Order: Tuesday January 16 th, 2018 8:30 a.m. 3:30 p.m. Met in Commissioner s Chambers Chair Brewer called the meeting to order at 8:30 a.m. Commissioners Present: Chair Rod Brewer, Vice Chair Ben Hurwitz, and Commissioner Herb Townsend were present for the meeting. Minutes: ACTION #1 Commissioner Hurwitz moved to approve the Minutes from January 9 th, 2018 meeting. Chair Brewer seconded the motion. A vote was taken and minutes were approved. IT Update Jim McDanel: Jim McDanel was unable to attend and was rescheduled for the next scheduled Commissioner s meeting. County Board Letter ACTION #2
Resolution 2018-13 Chair Brewer moved to approve the Board Members up for renewal with the terms set below. Commissioner Townsend seconded. A vote was taken and approved unanimously. It is therefore resolved. Library Baord Gretchen Rader 07/01/2017-06/30/2022 Ambulance Board Sara Driemeyer 07/01/2017-06/30/2020 County Attorney Report Kimberly Deschene: County Attorney Kimberly Deschene attended by phone at 9:05 a.m. Deschene and the Commissioners discussed laws pertaining to County Fire District Boards. Deschene provided documents via email for the Commissioners and stated that at this time all seats on the Grassy Mountain Fire District Board would be up for election in staggered terms. Deschene then brought up process of creating a County Wide Fire District. Commissioners requested the Deschene write up a step by step list for creating the County Wide Fire District. Commissioners then requested an update on the Main Street shooting in December 2017. Rebecca Swandal and Nels Swandal were added to the meeting via a conference call. Commissioners were updated at this time that documents have been filed with Judge Spaulding and they are waiting for an arraignment date. Evidence is also still being processed at the State Crime Lab. Grassy Mountain Fire District/HOA Concerns Rich Siebken: Meeting was moved from the Commissioner s Chambers to downstairs. Fire Chief Rick Seidlitz, Paul Komlosi, and Rich and Valerie Siebken were present. Rich Siebken started off discussion with the Commissioners by asking if the County was still pursuing the idea of a County Wide Fire District. Commissioners responded that the County has taken no formal steps to create the County Wide Fire District at this time. Siebken brought up concerns with the Grassy Mountain Fire District. Commissioners stated that at this time all seats of the Grassy Mountain Fire District board would need to run for election so the board is brought current. Siebken also discussed the Grassy Mountain Ranch Homeowners Association; the two subjects discussed were the disbanding of the Grassy Mountain Ranch Homeowners Association and the Grassy Mountain Homeowners Association s responsibility for maintaining the perimeter fence.
Komlosi stated that the Grassy Mountain Ranch Homeowners Association is still in the early stages of possible disbandment. Commissioners, Siebken, and Komlosi discussed a fencing issue; cattle are coming into the subdivision from the Forest Service. Commissioners stated that this was not a county issue. Forest Service Agreement Jon Lopp: Sheriff Jon Lopp and Forest Service Ranger Beth Ihle entered the chambers at 10:55 a.m. Commissioners and Lopp discussed the benefits of the Cooperative Law Enforcement Annual Operating Plan & Financial Plan. Lopp explained how the patrols taken for the Forest Service do not impact the patrols for Meagher County. Action #3 Commissioner Townsend moved to sign agreement. Chair seconded the motion. The agreement presented was signed by Chairman Brewer. 911 Radio Update Maebeth Seidlitz: Maebeth Seidlitz entered the chambers at 11:30 a.m. Seidlitz presented the Commissioners with a cost estimate of $6,198.00 from Capital Communications to update the software for the 911 radios. Seidlitz requested that funds in the 911 Outlay Fund 4850 be used towards the payment for the software update; this expense was unplanned and not within the current budgeted monies of the Emergency Fund 2850. Commissioners and Seidlitz then discussed the reason for the software update, the future updates coming for the 911 system in general, and the possibility of grants to help pay for the required capital improvements. ACTION#4 Resolution 2018-14 Commissioner Hurwitz made a motion to transfer $6,198.00 from 911 Outlay Fund 4850 to Emergency Fund 2850 to cover the unexpected expense of 911 Radio Software. Chair Brewer seconded the motion. A vote was taken and passed. The issue is hereby resolved. Lunch Contract Review Shane Sereday:
Commissioners discussed that the sprinkler system maintenance should be placed out for bid. The bid will be placed in the Meagher County News. Itemized Insurance List Review Dayna Ogle: Clerk and Recorder Dayna Ogle entered the chambers at 2:30 p.m. and Fire Chief Rick Seidlitz entered the chambers at 2:35 p.m. Ogle and the Commissioners discussed values of vehicles and equipment on the schedule of vehicle list provided by Mid-Montana Insurance. Upon review it was decided to call Jodi Tierney with Mid-Montana Insurance and set up a meeting during the week of January 21, 2018 to review the schedule of vehicles. Extension Report Bob Sager: Extension Agent Bob Sager entered the chambers at 3:00 p.m. Sager presented the Commissioners with an Extension report. Commissioners and Sager discussed the 4H Barn and the phases that it will be built in. Sager reported that at this time they have received 90% of the funds to complete phase 1 and grants that are being submitted. The building is to be placed out for bid in February 2018. Sager then updated the Commissioners about the upcoming Pesticide Training/Cow Nutrient presentation on January 29 th, 2018; the class will count for two credits towards a private applicator license and one credit for a commercial applicator license. Public Comment: Anne Boothe, Economic Development Specialist from Triangle Communications, entered the chambers at 3:30 p.m. Boothe discussed her position at Triangle Communications and how Triangle is looking at potentially placing a data center within Meagher County. Boothe then expressed her interest in both Meagher County s and the City of White Sulphur s growth policies. She then gave information about how co-ops are starting up more within small communities and how Meagher County is going to be included in an impact week through the Montana Cooperative Development Center. Claims Approved:
Commissioners were presented with Check #53872 through Check #53908 totaling $16,735.95. All Checks were signed as presented. Meeting Adjourned: Meeting was adjourned at 3:30 p.m. Meeting Called to Order: Tuesday January 23 rd, 2018 1:30 p.m. 4:00 p.m. Met in Commissioner s Chambers Chair Brewer called the meeting to order at 1:30 p.m. Commissioners Present: Chair Rod Brewer and Vice Chair Ben Hurwitz were present for the meeting. Commissioner Townsend was not present for the meeting. Insurance Review for Vehicles and Equipment Clerk and Recorder Dayna Ogle, Road Supervisor Bruce Smith, Sheriff Jon Lopp, Fire Chief Rick Seidlitz, and Jodi Tierney from Mid-Montana were present. Commissioners, Ogle, Smith, Lopp, Seidlitz, and Tierney reviewed the schedule of vehicles and equipment. Meeting Adjourned: Meeting was adjourned at 4:00 p.m.