Monday, September 17, 2018 Meeting Type : WS-BOCES Board Meeting Date : Monday, September 17, 2018 Start time : 6:25 PM Location : Central Administration Roll Call (Attendees Noted by District Clerk) Present were: Board Members Salvatore Marinello (President) Jeannette Santos (Vice President) Mildred Browne Sydney Finkelstein Ilene Herz, Esq. Peter Wunsch Maryann Zumpano BOCES Staff Michael Flynn (Chief Operating Officer) Angelique Johnson-Dingle (District Superintendent) Dr. Hugh Gigante (Exec. Dir. Personnel) Warren Taylor (Chief Financial Officer) Nancy Fischetti (Public Relations Director) Joanne Klein (District Clerk) Nancy Kelsey (Exec. Dir. Career and Tech. Education) Nancy Wilson (Exec. Dir. - Special Education) Staff Members Page 1 of 12
Call to Order/Pledge of Allegiance (Board President) The Regular Meeting was called to order at 6:26 p.m. by Board President, Mr. Marinello. EXECUTIVE SESSION : At this time a motion to move into Executive Session to discuss ongoing negotiations and the performances of a particular employee was made by Mr. Wunsch, seconded by Mrs. Herz. At 7:00 p.m. the Board unanimously agreed to adjourn Executive Session and move into the Regular Meeting on motion made by Mr. Finkelstein, seconded by Mrs. Herz. REGULAR MEETING : The Regular meeting of the Board resumed at 7:03 p.m. Mr. Marinello led the audience in the Pledge of Allegiance. Visitors Approval of Minutes Regular Meeting August 14, 2018 (Minutes) Opening of School Update (Program Presentation) ACKNOWLEDGMENT OF VISITORS BY PRESIDING OFFICER Mr. Marinello invited anyone present in the audience who wished to address the Board to please step forward and state their name and address. No one present wished to address the Board. The minutes of the Regular Meeting of August 14, 2018 were approved unanimously on motion of Mrs. Herz and seconded by Mrs. Browne. Mr. Flynn welcomed everyone to the Board meeting and introduced Mrs. Nancy Kelsey, Executive Director of CTE who gave an update to the Board on the opening of school this year. Mrs. Kelsey thanked the Board for their ongoing support and spoke of the excitement for the new school year between staff and students. Mr. Flynn then introduced Ms. Nancy Wilson, Executive Director of Special Education. Ms. Wilson mentioned the excitement of the first day of school and the positive energy in the division as well as the enthusiasm of the staff and students. Ms. Wilson expressed gratitude for the Board's continued support. Western Suffolk BOCES 2017/18 Accomplishments (Program Presentation) Mrs. Kelsey, Executive Director, CTE reported to the Board regarding the accomplishments in division. Mrs. Kelsey noted one of the highlights of the 2017-18 school year was the achievement of increasing program opportunities in the inaugural class of Business and Hospitality Management. Page 2 of 12
Ms. Wilson, Executive Director, Special Education reported to the Board on the division s accomplishments for the 2017/18 school year. Ms. Wilson spoke of one accomplishment where students in the division achieved greater success in English and Math as well as in other key curriculum areas. Mrs. Johnson-Dingle, District Superintendent advised the Board of another outstanding year from the Regional Summer School program with an increased percentage of students passing the NYS Regents exams. Treasurer's Report (Treasurer's Report) Claims Auditor's Report (Claim Auditor's Report) Comments/Events (District Superintendent) The Board acknowledged receipt of the Treasurer s Report indicating balances in the various financial accounts as of July 31, 2018.(Copies incorporated with the official minutes of this meeting.) The Board acknowledged receipt of the Report of the Claims Auditor from July 3, 2018 to September 7, 2018 for expenditures totaling $17,021,686.84.(Copies incorporated with the official minutes of this meeting.) Mrs. Johnson-Dingle welcomed everyone in attendance and discussed the following items: Advancing Health in Wyandanch Breakfast after the Bell Grant FASFA Completion Initiative Comments/Events (Chief Operating Officer Report) Mr. Flynn updated the Board and spoke on the following topics: Statewide Annual Professional Performance Review (APPR) Committee Nominations School Safety and Security Update BOCES District Superintendent Salary Cap Recovery High School Update State Superintendents Legislative Committee Meeting Cancer Screening Law October 23-25, 2018 Meeting in Chicago, IL Update of Capital Projects (Chief Financial Officer) Approval of Budget Mr. Taylor reported to the Board on the Update of Capital Projects. Mr. Taylor spoke on the progress of the Sunken Meadow Facility renovation, and the schedule guide from the architects for the roof projects. On motion by Mrs. Zumpano, seconded by Mrs. Browne, the Board voted unanimously to approve 2018-19 budget adjustments/transfers for September 2018 in the following programs: Encumbrances/Deferred Revenue Page 3 of 12
Adjustments 2018-19 - September (Business Administration Matters) Center for Learning Technology Model Schools Services Other BOCES Encumbrances/Deferred Revenue Multi-Year Appropriations (Listing referred to is designated as Encl. 9.1.1 and is incorporated with the official minutes of this meeting.) Approval of Bid Awards [R] (Business Administration Matters) The members of the Board reviewed the bid analysis presented by the Chief Operating Officer. Mrs. Zumpano moved, Mrs. Browne seconded, and the Board voted unanimously to approve awards to the lowest bidders meeting specifications as listed on the schedule dated September 17, 2018. (Listing referred to is designated as Encl. 9.1.2 and is incorporated with the official minutes of this meeting.) Approval of Capital Projects 2018-19 [R] (Business Administration Matters) On motion by Mrs. Zumpano, seconded by Mrs. Browne, the Board voted unanimously to approve Capital Projects as follows: WHEREAS, Western Suffolk BOCES has identified specific capital projects needs that have been developed in conjunction with the capital plan as required by the state, and WHEREAS, funding for these projects is available, without additional assessment to the districts, from various funds, and WHEREAS, this transfer of funds will not jeopardize the soundness of any programs, and WHEREAS, the following projects in the total amount of $1,975,966 should be funded in the Capital Projects Fund: Page 4 of 12
Project Name Location Estimated Cost Roof Replacement Taukomas 980,000 Roof Replacement WTDH Career Center 900,000 Replace HVAC *(H826) WTDH McGuire I 43,000 Garage Door Replacement *(H867) WTDH 26,614 Doors/Cabinets/Countertops/Bell System *(H871) WT Manor Plains 7,650 Design & Install Spray Booth *(H884) WTDH McGuire I 18,702 Total $1,975,966 *additional funding for projects previously approved THEREFORE, BE IT RESOLVED that the amount of $1,975,966 is hereby transferred to the Capital Fund from the following sources: Source of Funds Amount 2017-18 Additional Revenue/Sp Ed (A243) 1,880,000 Various Alterations at WT Northport (H869) 95,966 Total $1,975,966 (Listing referred to is designated as Encl. 9.1.3 and is incorporated with the official minutes of this meeting.) Instructional Personnel (Personnel) Mrs. Zumpano moved and Mrs. Browne seconded, and the Board voted unanimously to approve Instructional Personnel matters, agenda items 9.2.1 as follows: All Instructional personnel matters listed on the 18-page Instructional Report dated September 17, 2018 (Encl. 9.2.1) is incorporated with the official minutes of this meeting. Page 5 of 12
Supplementary Services (Personnel) Mrs. Zumpano moved and Mrs. Browne seconded, and the Board voted unanimously to approve Supplementary Services, agenda items 9.2.2 as follows: All items listed on the 6-page Supplementary Services Report dated September 17, 2018 (Encl. 9.2.2) is incorporated with the official minutes of this meeting. Non-Instructional Personnel (Personnel) Approval of Disposition of Surplus Property [R] Mrs. Zumpano moved and Mrs. Browne seconded, and the Board voted unanimously to approve Non-Instructional Personnel matters, agenda items 9.2.3 as follows: All Non-Instructional Personnel matters listed on the 7-page Non-Instructional Report dated September 17, 2018 (Encl. 9.2.3) is incorporated with the official minutes of this meeting. The Board voted unanimously to approve the Disposition of Surplus Property on motion of Mrs. Zumpano, seconded by Mrs. Browne as follows: WHEREAS, Western Suffolk BOCES has certain equipment and materials which have been deemed surplus or obsolete and are of no use to Western Suffolk BOCES; and WHEREAS, these items have also been deemed to have no resale value and have been declared valueless; and WHEREAS, according to Policy #4420, no surplus property may be disposed of without the recommendation and authorization of the District Superintendent, or his designee, and the approval of the Board; THEREFORE BE IT RESOLVED, that the Board hereby approves the disposition of this surplus property as listed on the attached. (Listing referred to is designated as Encl. 9.3.1 and is incorporated with the official minutes of this meeting.) Designation of Voting Delegate for R.E.F.I.T. Annual Meeting [R] On motion of Mrs. Zumpano, seconded by Mrs. Browne, the Board voted unanimously to approve the 2018 Annual Meeting Reform Educational Financing Inequities Today Designation of a Voting Delegate as follows: BE IT RESOLVED that Jeannette Santos, Vice President of the Western Suffolk BOCES Board of Education, has been designated as its voting delegate for the Annual Meeting of the Reform Educational Page 6 of 12
Financing Inequities Today to be held at Southward Ho Country Club, Bay Shore, New York at 6:00 p.m. on Wednesday, October 17, 2018. (Listing referred to is designated as Encl. 9.3.2 and is incorporated with the official minutes of this meeting.) Authorization to Accept Scholarship Donation - Marinello [R] On motion by Mrs. Zumpano, seconded by Mrs. Browne, the Board voted unanimously to accept a Scholarship Donation as follows: WHEREAS, Mr. Salvatore Marinello, 44 Athens Court, West Babylon, NY 11704, has offered to fund a scholarship in memory of his mother, Janet Marinello; and WHEREAS, the scholarship would recognize an adult nursing student who exemplifies what BOCES and the Practical Nursing Program are all about; and WHEREAS, such a scholarship would benefit the Wilson Tech program and is endorsed by the administration of the program; THEREFORE BE IT RESOLVED that the Western Suffolk BOCES accept the $500 donation to be used to fund a scholarship to be awarded pursuant to the terms of the attached letter from Mr. Marinello. (Listing referred to is designated as Encl. 9.3.3 and is incorporated in the official minutes of this meeting.) Approval of Addendum to Affiliation Agreement with Garden OB/GYN [R] On motion of Mrs. Zumpano, seconded by Mrs. Browne, the Board voted unanimously to authorize an Addendum to Affilation Agreement with Garden OB/GYN and Western Suffolk BOCES as follows: WHEREAS, an agreement between Western Suffolk BOCES and Garden OB/GYN was originally entered into November 2017; and WHEREAS, the parties desire to amend Exhibit A to the Original Agreement to add instructional opportunities for students in the Diagnostic Medical Sonography area of study. WHEREAS, said agreement would be beneficial to the students participating; THEREFORE BE IT RESOLVED, the Chief Operating Officer be authorized to execute said Addendum to the Original Agreement with Garden OB/GYN. This Addendum to Affiliation Agreement will become Page 7 of 12
effective September 2018. (Listing referred to is designated as Encl. 9.3.4 and is incorporated with the official minutes of this meeting.) Approval of Addendum to Affiliation Agreement with Zwanger-Pesiri Radiology [R] On motion of Mrs. Zumpano, seconded by Mrs. Browne, the Board voted unanimously to authorize an Addendum to Affilation Agreement with Zwanger-Pesiri as follows: WHEREAS, an agreement between Western Suffolk BOCES and Zwanger-Pesiri Radiology was originally entered into March 2017; and WHEREAS, the parties desire to amend Exhibit A to the Original Agreement to add instructional opportunities for students enrolled in the Radiologic Technology area of study. WHEREAS, said agreement would be beneficial to the students participating; THEREFORE BE IT RESOLVED, the Chief Operating Officer is authorized to execute said Addendum to the Original Agreement with Zwanger-Pesiri Radiology. This Addendum to Affiliation Agreement will become effective July 2019. (Listing referred to is designated as Encl. 9.3.5 and is incorporated in the official minutes of this meeting.) Authorization for Board Member to Attend a Meeting [R] On motion by Mrs. Zumpano, seconded by Mrs. Browne, the Board voted unanimously for Authorization of a Board Member to Attend a Meeting as follows: WHEREAS, Western Suffolk BOCES is committed to providing the best possible leadership to the organization; and WHEREAS, the ongoing education of Board of Education members assists in achieving this goal; THEREFORE BE IT RESOLVED the following Board Member is authorized to attend the NYSSBA meeting being held in Albany, New York as noted below: Jeannette Santos NYSSBA Meeting with NYS Governor s Staff Page 8 of 12
Albany, New York September 20, 2018 (Listing referred to is designated as Encl. 9.3.6 and is incorporated in the official minutes of this meeting.) Authorization for Board Member to Attend a Conference [R] On motion by Mrs. Zumpano, seconded by Mrs. Browne, the Board voted unanimously for Authroization of a Board Member to Attend a Conference as follows: WHEREAS, Western Suffolk BOCES is committed to providing the best possible leadership to the organization; and WHEREAS, the ongoing education of Board of Education members assists in achieving this goal; THEREFORE BE IT RESOLVED the following Board Member is authorized to attend the conference noted below: Jeannette Santos NSBA Annual Conference Philadelphia, PA March 30 April 1, 2019 (Listing referred to is designated as Encl. 9.3.7 and is incorporated in the official minutes of this meeting.) Yearly Adoption of Western Suffolk BOCES Organization Charts (New Business) Review & Accept Updates to Safety Plans [R] (New Business) On motion of Mr. Wunsch, seconded by Mrs. Santos, the Board unanimously agreed to waive the first read of policies #3221 Administration Organization Chart, #3222 Special Education Division Organization Chart, #3223 Career and Technical Education Organization Chart and #3224 Instructional Support Services Organization Chart and simultaneously agreed to adopt the revised policies. (Listing referred to is designated as Encl. 11.1 and is incorporated with the official minutes of this meeting.) On motion of Mr. Wunsch, seconded by Mrs. Santos, as per Policy #1410 the Board unanimously agreed to waive the first read of School Safety Plans and simultaneously agreed to adopt the revised School Safety Plans as follows: Each year, Western Suffolk BOCES administrative staff reviews the district-wide safety plan as well as each individual school safety plan for the purpose of ensuring that all information is current and that any Page 9 of 12
necessary updates have been made. WHEREAS, BOCES schools have reviewed their safety plans which are aligned with the NYSED and NYS Police recommendations, and WHEREAS, some BOCES schools have the need to enter into agreements for emergency short-term evacuation sites in buildings that are not owned by Western Suffolk BOCES, BE IT RESOLVED, that the Board hereby grants authority to the Chief Operating Officer to enter into these necessary agreements for short-term evacuation sites, and THEREFORE BE IT RESOLVED, that the Board accepts the safety plans and stipulates that copies of said safety plans for each building will be housed in the Central Administration office and sent to the New York State Department of Education, the local and the New York State Police as required. (Listing referred to is designated as Encl. 11.2 and is incorporated in the official minutes of this meeting.) Adjournment Upcoming Events At 8:18 p.m. there being no further business items for discussion, the meeting was adjourned on motion by Mrs. Santos and seconded by Mrs. Herz. Upcoming Events Page 10 of 12
DATE EVENT ATTENDEES 9/27/18 N-SSBA Annual Resolutions Dinner Meeting, Thursday, September 27, 2018, Registration 6:30 p.m., Meeting & Dinner 7:30 pm, Fox Hollow, Woodbury, NY 10/17/2018 REFIT Annual Dinner Meeting, Wednesday, 6:00 10:00 pm, Southward Ho Country Club, Bay Shore NY 10/24/18 Health Careers Graduation, Wednesday, October 24, 6:00 p.m., Boyd Intermediate School 10/25/18-10/27/18 NYSSBA 99th Annual Convention and Education Expo, Thursday to Saturday, New York City, NY 11/29/18 Annual Board Dinner, Thursday, 7 pm, Wilson Tech, Dix Hills M. Browne, J. Santos S. Marinello M. Browne, J. Santos 3/30/19-4/1/19 National School Boards Association Convention, Sat. Mon., Philadelphia, PA J. Santos Enclosures: EAP Pathways, August 2018, September 2018 EAP Pathways for Supervisors, August 2018, September 2018 Babylon Beacon, Amityville Record, Massapequa Post Free and Reduced School Meal Policy NYSSBA Area Director Update, August 16, 2018 NYSSBA Advocacy Alert, August 24, 2018 Western Suffolk BOCES Component District Superintendents 2018-19 N-SSBA Resolutions Dinner Meeting Flyer Dear Colleague Letter, September 6, 2018 Wyandanch Every Kid Healthy Week 2018 Sympathy Card Thank You Card Page 11 of 12
Joanne Klein District Clerk Page 12 of 12