Puget Sound Association of the Deaf 2407 ½ NW 60 th St Seattle, WA 98107 January 7, 2012 New officer oath was presided over by Allie Joiner The annual meeting was called to order by President Yes Serious at 1:34pm All officers were in attendance except MAL Ed Martin 35 members were present, constituting a quorum: Joya Adams, Lilly Bender, Flora Blue, Jack Blue, David Brendan, Bob Cayton, Anne Clark, Albert Dial, Ray Dominguez, Bob Dixon, Jeff Fahlman, Misty Flowers, Charles Harper, Nobu Ishida, Craig Jacobsen, Marcelyn Jacobsen, Allie Joiner (AJ), Lee Kelley, Sigrid Ludwig, William Ludwig, Earl Mangold, Lee Oda Nininger, David Parker, Larry Petersen, Estie Provow, Brian Schnebele, Maxine Schnebele, Larry Schoenberg, Allie Serious, Yes Serious, Lowanna Stotler, Walter Sumoski, Ken White, Kathy Wilson, Norma Wood. Three new members (Charles Harper, Ray Dominguez and Earl Mangold) and two guests (Doug Westphal and Gary Powe) were welcomed to the meeting. The Pledge of Allegiance was led by William Ludwig. Secretary s minutes for October 1, 2011 and November 5, 2011 were accepted President Yes Serious Report: Yes welcomed new 2012 officers and thanked past officers, especially Lilly Bender who has served as PSAD president for the last 6 years. Yes reported that his primary goal as president this year is to increase PSAD membership to 100 members. Yes outlined his plan for new PSAD committee structure starting this year with motions to follow later in new business. Yes covered a proposed event list for 2012 stating that it was important to reach out to the deaf community by holding events and further discussion would be held with the guidance of the event committee. Vice President s Report: Lilly Bender reported on the Secretary of State notice and annual filing that she completed last month. The yellow card notice she received and the website showing what color notices mean were displayed.
Treasurer s Report: Brian Schnebele reported for Bob Cayton. Treasurer s report was audited, it is reported to be in balance and accepted by members: Checking balance as of December 2011 - $16,396.42 Savings balance as of December 2011 - $40,007.47 Secretaries Report Nothing to report this month MAL Report Jack Blue thanked new members for attending. Standing Committee Reports: Building: Larry Petersen reported that several projects still need to be done, the summer season was so short they were not finished last year. Larry thanked Dan who helped complete the remodel of PSAD s kitchen and bathroom. Larry will call an electrician to get a quote improving electricity outlets in the kitchen area. Finance: Larry Petersen reported that the balance in the Schwab account as of December 31, 2011 was $25,959.75. Larry stated that authorized signers on the Schwab account are still not updated and that because Larry is the primary on the account Schwab has linked his person and PSAD s accounts into the same online login and the Finance committee needs to get these 2 items straightened out. Larry recommends that PSAD transfer stocks to a different company. Bylaw: nothing to report this month General Committee Reports: Wellness: William Ludwig reported on member s wellness in the last couple of months. Duane Florence was hospitalized for up to 4 days due to shaking and heart problem but is how at home. Peggy Dixon had surgery on her left knee December 1 st which then became swollen. David Parker had surgery on his left knee December 5 th and has now fully recovered. Richard Arviso was hospitalized due to difficulty breathing and is now at Kindred hospital. PSAD/WASD Building Committee: nothing to report this month Unfinished Business: Fuse Box improvements for Kitchen/Projector: Larry still working on this and will call an electrician WAGUAA Superbowl party information should be coming soon the flyer will be sent to Yes when it is created.
Yes spoke about the spreadsheet that was created from motions raised in meetings over the last 10 years, record keeping in the past has not been very clear and there are a lot of motions repeated and/or don t have follow up information for them so we don t know if they have been acted on or still need to be. The spreadsheet was displayed and is available to anyone who is interested in looking at it. New Business: Motion #1 proposed by Bob Cayton and seconded by Lilly Bender: moved to rescind all motions not acted on prior to December 31, 2010. Discussion was held on how we can propose old motions again at future meetings that have been rescinded if we want to act on them again and Motion #2 proposed by Lowanna Stotler and seconded by Allie Joiner: moved to dissolve all general and special committees (EXCEPT Building, Finance, Bylaw and PSAD/WSAD building committees). Discussion was held and Motion #3 proposed by Bob Cayton and seconded by Misty Flowers: moved to start a Strategy Committee (This committee shall be responsible for all outreach to other Deaf/Blind organizations, associations, clubs, working with Food & Event committee to schedule events so not to conflict with other organizations, working with Technology committee to ensure all information and data is available on the website. Planning and implementation of donations, working with all committees to meet their needs donation-wise. Budgeting will be allocated by Finance Committee.) Discussion was held and Motion #4 proposed by Jack Blue and seconded by Walter Sumoski: moved to start a Technology Committee (This committee shall be responsible for all technology-related projects including: Research, purchasing, setting up. This encompasses computers, projection, tv, website, archives (History/pictures), e-notification and internet. Budgeting will be allocated by Finance Committee.) Amendment: (approved by general membership amended by Larry Petersen seconded by Charles Harper) Discussion was held and both the amendment and motion were passed. Motion #5 proposed by Lowanna Stotler and seconded by Lilly Bender: moved to start a Food & Entertainment committee (This committee shall be responsible for all planning of all entertainment for the year along with the food planning & purchasing. Partner with senior guild on events. Budgeting will be allocated by Finance committee.) Amendment: (amend that committee needs to be responsible for finance report at the end of each event seconded Charles Harper) Discussion was held, the amendment failed and motion was passed. Motion #6 proposed by Lilly Bender and seconded by Ray Dominguez: moved for PSAD to purchase a big screen TV up to 60 for clubhouse. Price to be decided by technology committee. Discussion was held and Motion #7 proposed by Allie Serious and seconded by Estie Provow: moved for PSAD to Accept Credit Cards with Square 2.75% fee for each charge, no setup or annual fees. Discussion was held and
Motion #8 proposed by Lilly Bender and seconded by Walter Sumoski: moved to hire home inspection company to inspect PSAD house and garage. Cost to be determined by building committee. Amendment: (amended that this be finished by March 1, 2012 by Estie Provow seconded by William Ludwig) Discussion was held and both amendment and motion were passed. Motion #9 proposed by Allie Serious and seconded by Lilly Bender: moved to improve PSAD s yard by having building committee decide on either adding more wood chips for better coverage or by planting grass or adding a water garden. Cost to be determined by building committee. Discussion was held and Motion #10 proposed by Flora Blue and seconded by Ray Dominguez: moved to pay CPA to review all financials, review Quickbook setup and make recommendations. Cost to be determined by finance committee. Discussion was held about how Quickbooks would be setup before taking it to the CPA and maybe a bookkeeper can help with taxes instead of a CPA in the future and Motion #11 proposed by Lowanna Stotler and seconded by Bob Cayton: moved to schedule all future PSAD meeting dates to the last Saturday of the month for March, May, September and November. Secondary Motion: Refer this motion to Strategy Committee proposed by Estie Provow and seconded by Ray Dominguez. Discussion was held and secondary motion to refer to Strategy Committee was passed. Motion #12 proposed by Bob Cayton and seconded by Joya Adams: moved to allow Strategy Committee to search for neutral 3 rd party lawyer who will help PSAD for a discounted price or pro-bono. Discussion was held and Motion #13 proposed by Flora Blue and seconded by Misty Flowers: moved to secure PSAD mail by having building committee decide on PO Box or locking mail box for clubhouse. Cost to be determined by building committee. Discussion was held and Motion #14 proposed by Lilly Bender and seconded by Bob Cayton: moved to purchase all in one printer/copier/scanner for PSAD clubhouse. Cost to be determined by technology committee Secondary Motion: Table this motion until the March meeting proposed by Larry Petersen and seconded by Walter Sumoski. Discussion was held and secondary motion to table this motion was passed. Motion #15 proposed by Lowanna Stotler and seconded by Anne Clark: moved that members who choose to receive a printed copy of the newsletter pay a fee to help cover the cost of printing and mailing. Discussion was held and Motion #16 proposed by AJ and seconded by Flora Blue: moved that all committees that deal with money shall report in a written format at every meeting. Discussion was held and Announcements: Upcoming events as posed on the PSADeaf.org website were displayed
Lilly Bender reported on WSDC, that day guests to the event will not be allowed because there are limited parking spots just for paying guests. More information will be put on the website this spring. Estie Provow thanked all new members for showing up and strengthening PSAD s membership. Bob Cayton announced that there is a basketball tournament in Vancouver WA the weekend of January 14 th. William Ludwig announced that the Senior Citizen group had a great Christmas party last month. Joya Adams spoke about Duane Florence s illness and if you know him he would appreciate any visitors who could stop by his home as he has been unable to leave his house and join in the SC guild meetings. Joya has a card for members to sign that she will send to Duane. Meeting adjourned by Yes Serious at 4:31pm