Open Meeting of the Odon Town Council February 21, 2017 at 6:00 p.m. A) The meeting was called to order by Council President Chuck Krieg with those physically attending: Council Member Carol Kryder, Clerk-Treasurer Beth Haseman, S.I.D.C Greg Jones, Lindsay Owens, John Myers, Becky Sims, Loretta Osmon, Triad Engineering Bryan Wilson, Melissa Gingerich, Fire Chief Assistant Allen Hart, and Kirby Stogsdill, Tonia Markel, Sina Gilbert. B) Pledge of Allegiance was recited. C) Roll call was given by Clerk Haseman with those physically attending; Councilman President Chuck Krieg and Councilwoman Kryder. Councilman Meadows was unable to attend. D) Citizen Concerns or Request- 1. MS Gilbert-WOW-Community Building Request- Ms. Gilbert requested the Council forgive the building rental explaining the event was open to women in the public for free of charge and the women would be given coupons to spend in the local businesses. Councilwoman Kryder made the motion to forgive the rental fee; Councilman Krieg made a second t the motion, all in favor, 2-0. 2. Kirby Stogsdill-Insurance Services- Mr. Stogsdill presented his company to the Council and asked for permission to quote on Liability & Workman s Comp Insurance for the town. Council agreed and invited him to do so. 3. Melissa Gingerich- Request to Amend Ordinance #94.01- Ms. Gingerich asked the council to allow chickens to be kept inside the town limits. She explained she would like to keep chickens for fresh eggs. She also explained she would not keep roosters and all chickens would be confined. Town Attorney Smith explained how a permit could be given after all surrounding property owners sign permission. After a brief discussion, Ms. Gingerich was asked to bring back suggestions to the next meeting. 4. Vicmary Jimnez-Zumba Instructor- Community Building Request-A letter was read aloud asking the Council to consider the price of the Odon Community Building from $125 per day to $25($50 a week for a 4-week month). Councilwoman Kryder made the motion to allow Ms. Jimnez to hold Zumba class for $25/class with all participants signing a waiver; Councilman Krieg made a second to the motion, all in favor,2-0. Attorney Smith is to prepare the waiver. 5. James Monroe- Community Building Request- An email was read aloud from Mr. Monroe asking for permission to use the building free of charge to hold a wrestling charity event for a local citizen struck with aplastic anemia. Attorney Smith suggested more information be obtained before the council reach a decision. The Council asked Clerk Haseman to reach out to Mr. Monroe and ask if the wrestling company had insurance and if he felt the Pete Sims Building would be acceptable?
6. Odon Business Alliance-Community Building Request- Clerk Haseman explained Norman Swartzentruber asked if the Council would allow the OBA to use the building free of charge for the Easter Egg Hunt. Councilwoman Kryder made the motion to allow the OBA to use the building free of charge for the public event; Councilman Krieg made a second to the motion, all in favor, 2-0. E) Hearing on Water/Waste Water Disputes- None were presented. F) Approval of Minutes- None were presented. G) Building Permits- None were presented. H) Transfer of Appropriations- None needed at this time. I) Unfinished Business/Action Line Items- None were addressed J) Committee Appointments/Department Head Report J) 1. Daviess County Economic Development- Councilman Evan Meadows- No report given J) 2. S.I.D.C.- Councilwoman Carol Kryder- Councilwoman Kryder announced the next S.I.D.C meeting was to be held the following day when officers were to be elected. J) 3. Consideration of Clerk-Treasurer s Report Beth Haseman- No report given. Clerk Haseman asked for permission to attend the clerk training to be held March 5-9 at Muncie through the ILMCT. Councilwoman Kryder made a motion to allow Clerk Haseman to attend the schooling; Councilman Krieg made a second to the motion, all in favor 2-0. J)4. Street/Water/Waste Water Dept. Report It was reported water hydrants will be flushed within the next month and meters will continue to be replaced with new ones. J) 5. Police Department Report No report given. J) 6. Fire Dept.- Fire Chief Jones Assistant Chief, Allen Hart read the fire report attached hereto. Asst. Chief Hart explained the need to purchase two tires for the fire truck with a price of 533.00/ea. quoted form Rob Hammer & Sons. Hart also explained the money received from the Indiana Railroad Grant back in August of 2106 will pay for turn out gear purchased in December
for Doug Dyal. Councilman Krieg asked Hart if their special account to pay for the tires. Hart explained last year they spent more than they brought in. Councilwoman Kryder made the motion to purchase the two tires using Riverboat Funds; Councilman Krieg made a second to the motion, all in favor, 2-0. K) New Business K) 1. Consideration of the Bills- Councilwoman Kryder made a motion to approve the Graves Division 1 Pay Application No. 9 in the amount of $159744.00; Councilman Krieg made a second to the motion, all in favor, 2-0. Councilman Kryder made a motion to approve the Graves Division 1 Change Order #5 in the amount of $52,090.01; Councilman Krieg made a second to the motion, all in favor, 2-0. Councilman Kryder made a motion to approve the Graves Division 11 Change Order # 5 in the amount of $6060.00; Councilman Krieg made a second to the motion, all in favor, 2-0. Todd Septic Services Invoice in the amount of $1500.00 will be turned into SRF for consideration. Graves Division 1 Change Order # 6 in the amount of $23,835.18 was presented but questions whether it met scope of the grant were raised, therefore, not approved. K) 2. Consideration of the Waste Water Adjustments in the amount of $298.30- Councilwoman Kryder made a motion to approve the wastewater adjustments in the amount of $298.30; Council Krieg made a second to the motion, all in favor, 2-0. Clerk-Haseman s Wastewater Adjustment was not presented for approval as it would be a conflict of interest if Councilman Krieg voted. K)3. Consideration of Conflict of Interest for Bryan Jones-Clerk Haseman stated Jones being the Fire Chief must complete a conflict of interest since he purchased batteries for the fire truck at his place of employment in which his family owns. Councilwoman Kryder made a motion to
accept the Conflict of Interest for Bryan Jones; Councilman Krieg made a second to the motion, all in favor 2-0. K)4. Consideration of Modification Request, Grant #WW-14-114-01 Triad Engineering has requested an extension of three months (90 days) allowing the new construction end date to be July 31,2017. The extension was needed due to allow the contractor time to finish construction at the wastewater treatment plant due to weather related delays at the beginning of the project along with lead times of equipment for completion of wastewater treatment plant improvements. Councilwoman Kryder made the motion to approve the modification request for Project #14-114-01: Councilman Krieg made a second to the motion, all in favor, 2-0. K)5. President Krieg made the motion to purchase spring time banners not to exceed $1600 using Riverboat Funds; Councilwoman Kryder made a second to the motion, all in favor, 2-0. K)6. Councilman Krieg read Councilman Meadows resignation due to business obligations. Meadows resignation also states he believes the street department is in the best shape it has ever been and the sewage and wastewater dept is in the best hands possible. Councilwoman Kryder made a motion to accept Meadows resignation effective March 1 st ; Councilman Krieg made second to the motion, all in favor,2-0. It was decided to place an ad in the local paper accepting resumes of those interested to be on the board until March 17 th. L. Other Announcements- L)1. Notice to proceed on bridge repair received 2-1-17. L) 2. Accepting Marshal Applications, no later than March 10,2017. Citizen Comments from Agenda Topics
M) 1. Becky Sims- Ms. Sims questioned how the mini excavator was considered needed. Councilman Krieg responded the excavator was needed to perform maintenance and repair work where the back hoe was too big to use. K) Approval of claims in the amount of $87761.59- Councilwoman Kryder made a motion to approve the claims in the amount of $87761.59. Councilman Krieg made a second to the motion, all in favor, 2-0. L). Motion to Dismiss- Councilwoman Kryder made a motion to dismiss, Councilman Krieg made a second to the motion, all in favor, 2-0. The meeting was adjourned. Chuck Krieg, President Beth Haseman, Clerk- Treasurer Carol Kryder, Council Member