COMMISSIONERS COURT APRIL 2012 TERM ON THIS THE 9 TH DAY OF APRIL 2012, BEING THE SECOND MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSSION, WITH MEMBERS PRESENT TO- WIT : MIKE URIEGAS COMMISSIONER PCT. 1 FRANCISCO G. PONCE COUNTY JUDGE JOHNNY GLORIA RODRIGO JAIME COMMISSIONER PCT. 2 COMMISSIONER PCT. 4 MARIO Z. GARCIA COUNTY CLERK & EX- OFFICIO CLERK OF COMMISSIONERS COURT ABSENT : DAVID TAYLOR COMMISSIONER PCT. 3 VISITORS SIGNED- IN: James H. Hill, Jr. Doug Sample Richie Griffin Don LaFerre Jeff Dubose Eloy F. Rodriguez, Sr Andres Arambula Ernest Flores III Joel Gonzales Daniel M. Gonzales OTHER VISITORS: Jose Galvan Luciano Quintanilla Daniel Hejl Albert DeLeon Carlos Pereda THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO- WIT : 1. A D M I N I S T R A T I V E 1.1 CALL MEETING TO ORDER 1.2 ROLL CALL OF COURT MEMBERS 1.3 PLEDGE OF ALLEGIANCE AND SALUTE TO THE TEXAS FLAG County Judge Francisco G. Ponce Called the Meeting to Order[10:00 AM]; County Clerk Mario Z. Garcia conducted Roll Call of Court Members w/ a quorum present and the absence of Commissioner David Taylor so duly noted for the record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag. 1.4 PUBLIC COMMENTS A) Doug Sample- Commander for Local VFW, RE:- - 1) request to consider update of additional names for Memorial Plaque displayed in the courthouse; provided information of 2- local servicemen. Court acknowledged and will consider as Next Agenda Items, 2) confirmation of Martin Garza (Carrizo Springs) as an additional County Veterans Services Officer, i.e., he has since declined the appointment B) Rodrigo Jaime- Commsr. Pct. 4, RE:- - information from Carrizo Hill resident, Martin Cardenas, i.e., the proposed Disposal Project is not going through w/plans C) Francisco G. Ponce- County Judge, RE:- - Meeting w/engineers for a 10- Year Strategic Planning (for growth); suggests a joint meeting w/ City and consider an RFP to advertise as a Next Agenda Item 1.5 APPROVED: MINUTES REGULAR MEETING OF MARCH 26, 2012 That the Commissioners Court approve Minutes of Regular Meeting held March 26, 2012 as presented. 2. P E R S O N N E L & P O L I C Y 2.1 APPROVAL OF BONDS [RE:- - no Bonds timely submitted for approval ] 04 :: 09 :: 12 PAGE : 1 OF 5
2.2 APPROVED: MONTHLY REPORT EXTENSION AG AGENT That the Commissioners Court approve Report for Month of March 2012 from Ag Agent Richie Griffin as presented. Discussion:- - Meeting for proposed Multi- Purpose Center w/various organizations, chamber of commerce on April 10, 7:00 PM 2.3 TABLED: MONTHLY REPORT FCS AGENT [RE:- - no one present to address this item; Report timely submitted] That the Commissioners Court approve to Table this item. 2.4 APPROVED: MONTHLY REPORT CONSTABLE PCT. 1 / CONSTABLE PCT. 3 That the Commissioners Court approve Report for Month of March 2012 from Constable Pct. 1 Luciano Quintanilla and Constable Pct. 3 Marion Boyd as presented. Discussion:- - furniture, equipment for new building 2.5 TABLED:REVISITED:APPROVED: MONTHLY REPORT CONSTABLE PCT. 2 That the Commissioners Court approve Report for Month of March 2012 and Racial Profiling Report, 2011 from Constable Pct. 2- - - Andres Arambula as presented. 2.6 APPROVED: MONTHLY REPORT CONSTABLE PCT. 4 That the Commissioners Court approve Report for Month of March 2012 and Racial Profiling Report, 2011 from Constable Pct. 4 Jose Galvan as presented. Discussion:- - patrol vehicle out for repairs w/transmission problems 2.7 APPROVED: TRANSFER FUNDS TO DIMMIT COUNTY EMS That the Commissioners Court approve to transfer $3,000.00 to the Dimmit County EMS for the Food Bank of Laredo. *no attachment 2.8 APPROVED: PROCLAMATION APRIL AS FAIR HOUSING MONTH [RE:- - awareness and in support of the Fair Housing Law] That the Commissioners Court approve Proclamation to proclaim April as Fair Housing Month in Dimmit County, Texas. 2.9 APPROVED: RECOMMENDATIONS, DESIGNEE(s) ROAD DAMAGE COST STUDY/CONTRACT W/OIL COMPANIES [RE:- - based on presentation by Jeff G. Snowden in Special Meeting held March 7 on the Accelerated Road Damage Draft Cost Allocation Study for Dimmit County; court members proceeded to take steps and consider assessment fee to work w/oil&gas Companies to fund road&bridge infrastructure ] That the Commissioners Court approve recommendations from Jeff G. Snowden of CAPEX Consulting Group and grant credit to oil&gas companies or any related business/individuals providing repairs/materials for county roads and authorize Jeff G. Snowden and County Judge as designees for notifying about Contract (Assessment Fee) between Dimmit County and Oil & Gas Companies as presented. Discussion:- - consider a joint meeting with all companies (36 companies currently in operation in the county); allow Snowden to prepare language for Resolution to official adopt the Assessment Fee] 04 :: 09 :: 12 PAGE : 2 OF 5
2. PERSONNEL & POLICY, contd., 2.10 APPROVED: COUNTY TAX OFFICE PERSONNEL STATUS CHANGES That the Commissioners Court approve new Payroll Notice and Bond for new Chief Deputy Clerk Mary E. Sandoval, effective: April 2, 2012, the Hiring of, Payroll Notice and Bond for new Deputy Clerk Jose P. Gonzales, effective: April 11, 2012 and approve Resignation of Emmasista (Emma) D. Elizondo as Chief Deputy, effective: March 30, 2012 as presented. 2.11 APPROVED: TRAVEL REQUEST 365 TH JUDICIAL DISTRICT JUDGE That the Commissioners Court approve travel request/expenses for 365 th District Judge Amado Abascal to attend Evidence Summit Conference, May 30-31, 2012 in South Padre Island, TX as presented. 2.12 APPROVED: TRAVEL REQUEST COUNTY TREASURER That the Commissioners Court approve travel request/expenses for County Treasurer Estanislado Z. Martinez to attend the TCDRS Conference, May 7 9, 2012 in Austin, TX as presented. 3. L A W E N F O R C E M E N T 3.1 APPROVED: PAYMENT TO INVESTIGATOR FOR COMPENSATION TIME ACCRUED(subject to) [RE:- - stems from period when Mendoza assumed position of interim Sheriff after Sheriff Doug Sample resigned ] That the Commissioners Court approve payment to Robert Mendoza for Compensation Time subject to recommendations from the County Auditor. 3.2 APPROVED: DESTRUCTION OF SEIZED GAMBLING EQUIPMENT [RE:- - equipment is outdated and there were no buyers interested; will be buried at Landfill w/witness(s) ] That the Commissioners Court approve to proceed and destroy all equipment seized from the Blue Game Room, Old Gun Shop and Penny Slot businesses, per compliances, as presented. 3.3 APPROVED: HIRING NEW INVESTIGATOR That the Commissioners Court approve the Hiring of Chris Castañeda as new Investigator, effective: March 28, 2012 ( to replace same position held by Bernardo Guerrero whom retired), as presented. 3.4 APPROVED: TRAVEL REQUEST SHERIFF, STAFF That the Commissioners Court approve travel request/expenses for Sheriff- Joel Gonzales, Chief Deputy- Ascencion DeLeon and Substitute- TBA (for Borderstar Secretary Valerie Rubalcaba) to attend Southwestern Border Sheriff Coalition Meeting, April 13 16, 2012 in San Antonio, TX as presented. (s) 3.5 JAIL STATUS SHERIFF S REPORT [ JAIL:- - 50 inmates, 30 are paying inmates; completed fitting uniforms for all Jailers (and Deputies).Sheriff:- - update on Stonegarden Operations; (court request) to submit Activity Report on 2 nd Meeting of each month ] 04 :: 09 :: 12 PAGE : 3 OF 5
4. GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS 4.1 APPROVED: QUARTERLY REPORTS REGULATORY COMPLIANCE OFFICER That the Commissioners Court approve Quarterly Report(s) for: 1) Certification of Compliance for electrical services, permits and customer service inspections, 2) Brundage Water System and monthly expenditures and 3) Espantosa Water System and monthly expenditures, as presented. Discussion:- - fencing in Brundage; installing meters in Catarina and Espantosa (s) 4.2 APPROVED: QUARTERLY REPORT SANITATION DEPARTMENT That the Commissioners Court approve Quarterly Report (January- February- March 2012) for the Sanitation Department Discussion:- - report: actual count of dumpsters on hand; NEXT AGENDA ITEM: Transfer Station 4.3 APPROVED: BORING REGULATIONS / PLAQUE LETTERING FOR NEW BLDG./ CDBG HOUSING UPDATE That the Commissioners Court approve to a) authorize Ernest Flores to review and recommendations from the TxDOT Policy for Boring/Cutting Road Regulations b) expenditures for the bronze plaque at the new Constable/Probation Office and c) CDBG Housing Update for the Advertising for Bids and the four(4) Rehab Projects, i.e., 2- Carrizo, 1- Catarina and 1- Asherton as presented. Discussion:- - CDBG amount approved $500,000; will use $200,000 4.4 APPROVED: AWARD CONTRACT DIAMOND H ROAD IMPROVEMENT PROJECT [RE:- - Daniel Hejl of Hejl, Lee&Associates addressed court members w/summary of bid opening and recommendations from the 5- bids submitted ] That the Commissioners Court approve to Award Contract for Diamond H Improvements Project, HLA Project No. 55003 to Relmco Inc. ($2,784,862.00) subject to CountyAttorney approval and having monies available and participation from the Oil&Gas Companies, as presented. Discussion:- - Anadarko, Chesapeake companies on board procedurely with this project- - - execution of contract in 30-45 days was material for base tested(?)- - - 12 thick cement stabilizer for top(?) 4.5 APPROVED: FINE ASSESSED FOR NO PERMIT CROSSING A COUNTY ROAD [RE:- - The Signor Co. : cutting done on Monson Rd. without Permit to install waterline 2- month ago, permit paid last week] That the Commissioners Court approve to assess Fine of $500.00 to The Signor Co. for violation of cutting a county road without a Permit, as presented. 4.6 F Y I : REVIEW OF ORDINANCE FOR OVERWEIGHT VEHICLES ON COUNTY ROADS AND/OR CREATE FINE & PENALTIES FOR VIOLATION THEREOF [RE:- - consensus to review the Ordinance as NEXT AGENDA ITEM and take steps to enforce w/public awareness and perhaps consider the hiring of more deputy Constables ] 4.7 STATUS REPORTS [RE:- - research/study on new Annex Building; soil testing, final plans were adjusted from storage area to conference/training Room; to use Courthouse South for storage- - - Sheriff Dept. to prepare ID tags for 126 county employees- - - new Emergency Management Coordinator for County(?); Mutual Aid Agent w/mrgdc(?) - - - larger signage for parking at Old Jail property ] 04 :: 09 :: 12 PAGE : 4 OF 5
5. F I N A N C I A L 5.1 APPROVED: BUDGET ADJUSTMENT NO. 14 GENERAL ADMINISTRATION That the Commissioners Court approve Budget Adjustment No. 14 ($1,000,000.00) for Professional Services in the General Fund 5.2 APPROVED: (AUDITOR) RESEARCH/REPORT ASSIST VETERANS w/travel MONIES That the Commissioners Court approve to authorize County Auditor Carlos Pereda to research/report on legality for providing funds for training/travel to assist Veterans (?) 5.3 APPROVED: PURCHASE ORDERS AND CLAIMS MOTION: Johnny Gloria SECOND: Rodrigo Jaime That the Commissioners Court approve Purchase Orders and Claims as presented. 5.4 APPROVED: CLAIM DOCKET That the Commissioners Court approve General Fund docket ($72,697.35), the Airport Fund Project docket($486.58) MOTION: Johnny Gloria SECOND: Rodrigo Jaime That the Commissioners Court approve Utilities Fund docket($1,441.12), the Grants&Planning docket($1,054.93) 6. EXECUTIVE SESSION [11:40 AM] 7. RECONVENE IN OPEN SESSION [12:10 PM] 8. ADJOURNMENT That the Commissioners Court approve to Adjourn Meeting 12:11 PM] APPROVED: FRANCISCO G. PONCE, COUNTY JUDGE ATTEST: MARIO Z. GARCIA, COUNTY CLERK APRIL 09, 2012 REGULAR SESSION PAGE : 5 OF 5