MINUTES OF TIPP CITY EXEMPTED VILLAGE SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING FEBRUARY 22, 2016 The regular meeting of the was held on February 22, 2016 at the Board of Education Offices, 90 S. Tippecanoe Drive, Tipp City, OH. The meeting was called to order by President Frame at 6:30 p.m. Roll Call: Present: Mrs. Dunaway, Mrs. Frame, Mr. Maus, Mr. Spano, Mr. Venters Dr. Kumpf, Mr. Stevens, Mr. Gingerich, Mr. Pfister, Mrs. Smith, Mr. Southers President s Comments Short Presentations by Math Counts and Power of the Pen Student Groups Citizen Comments None Noted Communications A. Student Achievement Theresa Dunaway B. Boosters Update Carla Frame C. Miami County CTC Frank Maus Superintendent and Assistant Superintendent Reports A. Professional Development Update - February 12 th B. AIR Assessment Update C. Business Advisory Council February 23 rd, 5pm, Board of Education D. March Levy E. Facilities Ratification of Minutes 16.02.17 A motion was presented by Mr. Maus and seconded by Mrs. Dunaway to recommend approval of the minutes for the Work Session and Regular Meeting minutes from January 25, 2016. President Frame declared the motion carried.
Treasurer s Report 16.02.18 A motion was presented by Mr. Venters and seconded by Mr. Spano for approval of the monthly financial report. VOTE: Yeas: Mr. Venters, Mr. Spano, Mrs. Dunaway, Mrs. Frame, Mr. Maus 16.02.19 A motion was presented by Mr. Spano and seconded by Mr. Maus for approval of the FY16 Appropriation Amendment 16.02.20 A motion was presented by Mr. Spano and seconded by Mrs. Frame for approval of the ORC 5705.41 Purchase Order Certification, Then and Now FY16 Old Business VOTE: Yeas: Mr. Spano, Mrs. Frame, Mrs. Dunaway, Mr. Maus, Mr. Venters Discussion follow-up on the abatement consideration of a local business New Business 16.02.21 A motion was presented by Mr. Maus and seconded by Mrs. Dunaway for approval of the following personnel actions: Recommend acceptance of the following retirements: Georgia Hoff Bus Driver & Lunchroom Personnel August 1, 2016 Venida Sealock Bus Driver & Lunchroom Personnel August 1, 2016 Judy Dungan Broadway Café Lunchroom Manger August 31, 2016* *contingent upon the March 15 th Levy passing Recommend acceptance of the following resignation: Sharon Gwaltney PS, Middle and High School Psychologist August 31, 2016 Recommend employment for the following substitute position for the remainder of the 2015/2016 school year, pending proper certification and paperwork: Tom Armentrout Substitute Bus Driver
Recommend employment for the following supplemental positions for the 2015/2016 school year, pending proper certification and paperwork: Katy Barker Interim H.S. Athletic Director Attachment V Curt Earl M.S. Science Fair Coordinator Step 0 John Everson Assistant J.H. Track Coach Step 0 Karin Galbreath Assistant Fall Cheerleader Coach* Step 0 Luke Zerkle Assistant J.H. Track Coach Step 0 *Utilizing a Fall stipend to pay for a Winter cheer coach position. Recommend approval of the following to be paid for Athletic Support Services for the 2015-2016 school year: Gary Baumgardner Bill Grafflin Chuck Wray VOTE: Yeas: Mr. Maus, Mrs. Dunaway, Mrs. Frame, Mr. Spano, Mr. Venters 16.02.22 A motion was presented by Mr. Maus and seconded by Mr. Venters for approval of a resolution approving a settlement agreement and mutual release of claims with Reiter Dairy, LLC and authorizing board representatives to execute settlement agreement and mutual release of claims. VOTE: Yeas: Mr. Maus, Mr. Venters, Mrs. Dunaway, Mrs. Frame, Mr. Spano 16.02.23 Based upon a public Request for Qualifications process, Tipp City Schools received proposals and short-listed Construction Managers for the Facilities Plan. After interviewing three firms, The Construction Managers were ranked as follows: #1 - Turner Construction Company, #2 - Shook Touchstone, LLC, #3 Skanska/AKA USA. A motion was presented by Mrs. Dunaway and seconded by Mr. Spano for approval for the Superintendent to begin contract negotiations with the first ranked Construction Management firm after passage of the upcoming bond issue. VOTE: Yeas: Mrs. Dunaway, Mr. Spano, Mrs. Frame, Mr. Maus, Mr. Venters
16.02.24 A motion was presented by Mr. Maus and seconded by Mr. Spano for approval to authorizes the Treasurer to make payments to affected classified employees for time worked and not compensated for the following contract years: 2008 through 2015 Attachment VOTE: Yeas: Mr. Maus, Mr. Spano, Mrs. Dunaway, Mrs. Frame, Mr. Venters 16.02.25 A motion was presented by Mr. Spano and seconded by Mrs. Dunaway for approval of a Bank Depository Agreement effective February 19, 2016 and ending December 31, 2018 to the following: Unity National Bank Division of Park National Bank 212 N. Main St. Piqua, OH 45356 VOTE: Yeas: Mr. Spano, Mrs. Dunaway, Mrs. Frame, Mr. Maus, Mr. Venters 16.02.26 A motion was presented by Mr. Spano and seconded by Mr. Maus for approval to continue to accept Open Enrollment students from adjacent Ohio school districts for the 2016/2017 school year, as per our current policy, 5113. 16.02.27 A motion was presented by Mrs. Frame and seconded by Mrs. Dunaway to accept the Lawn Care program bid from Ever-Green Lawncare Inc. in the amount of $100,800.00 for a two year contract, 2016 and 2017. VOTE: Yeas: Mrs. Frame, Mrs. Dunaway, Mr. Maus, Mr. Spano, Mr. Venters 16.02.28 A motion was presented by Mr. Spano and seconded by Mr. Maus for approval of the following overnight trips: H.S. Boys Baseball Team Coach Cahill Fort Walton, FL March 26 April 3
Miscellaneous A. The next Tri-Agency Meeting will be at 6:30pm on February 29 th. This meeting will take place in the City building. B. The next regular Board of Education Meeting will be Monday, March 21, 2016 at 6:30pm at Center for Performing Arts at Tippecanoe High School C. The next Work Session will be Tuesday, March 22, 2016 at 6pm at the Board of Education. 16.02.29 A motion was presented by Mrs. Dunaway and seconded by Mr. Spano for approval to adjourn to executive session for purposes authorized under Board of Education Policy 0166 and ORC121.22(G)(2)-(6) to prepare for negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment and ORC 121.22 (G)(1) to consider employment of a public employee or official. VOTE: Yeas: Mrs. Dunaway, Mr. Spano, Mrs. Frame, Mr. Maus, Mr. Venters President Frame declared all five members adjourned into Executive Session 7:21 p.m. President Frame declared all five members returned from Executive Session at 8:55 p.m. 16.02.30 A motion was presented by Mr. Maus and seconded by Mr. Spano for approval to adjourn the meeting. VOTE: Yeas: Mr. Maus, Mr. Spano, Mr. Venters, Mrs. Dunaway, Mrs. Frame President Frame declared the meeting adjourned at 8:56 p.m. Board President Treasurer