Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting July 20, 2015 Notice of the meeting and agenda were posted at 12:30pm on July 16, 2015 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S. 301-314. The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson, Commissioner Marc Hader and Commissioner Jack Stewart. Reverend Barry Bennett of Wesley United Methodist Church in El Reno gave a prayer. Agenda item #1: Chairman Stewart called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: Stewart moved, seconded by Hader to approve the renewal Information Technologies Support Services Agreement between My Computer Bytes and the Canadian County Assessor for FY2016. The contract rate is $800.00 per month. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-690) Agenda item #4: Hader moved, seconded by Anderson to approve the contracts between the Children's Justice Center and the following counties for the provision of secure juvenile detention services for FY2016. Hader stated these items might need to be revisited. These contracts have the reimbursement rate of $18.70 per child per day for FY2016. Grady (Clerk's Misc. File No. 15-691) Logan (Clerk's Misc. File No. 15-692) Love (Clerk's Misc. File No. 15-693) Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Agenda item #5: Anderson moved, seconded by Hader to approve the Order of Appointment of James Brown, D.O., to be a member of the Canadian County Board of Health for the Canadian County Health Department. The term of office shall be effective immediately and expires on June 30, 2019. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-694) Agenda item #6: Anderson moved, seconded by Hader to approve the maintenance agreements between Jani-King of Oklahoma, Inc. and the Canadian County Health Department for commercial cleaning and maintenance services for the El Reno and Yukon offices for FY2016. The contract rate is $1,085.00 per month for each facility. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-695 and 15-696)
Agenda item #7: Stewart moved, seconded by Hader to approve the professional services agreement between the Canadian County Health Department and Adrianna E Halstead to provide nutrition services in support of the Canadian County Health Department clinics for FY2016. The contract rate is $45.00 per hour. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-697) Agenda item #8: Hader moved, seconded by Anderson to approve the Monthly Report for the Canadian County Health Department, June 2015. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-698) Agenda item #9: Stewart moved, seconded by Hader to approve the Interlocal Agreement between the Canadian County Sheriff and the Canadian County Board of Commissioners and the Dewey County Sheriff and the Dewey County Board of Commissioners to utilize available county jail bed space at Dewey County to house prisoners for FY2016 at the rate of $20.00 per inmate per day. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-699) Agenda item #10: Anderson moved, seconded by Hader to approve the Monthly Report for the Canadian County Sheriff, June 2015. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No. 15-700) Agenda item #11: Undersheriff Chris West reported there were 199 inmates in the county jail, 12 female and 4 male inmates in the Pottawatomie County jail and 1 female inmate in the Dewey County jail. Agenda item #12: Stewart moved, seconded by Anderson to approve the July 13, 2015 meeting minutes. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Agenda item #13: Under new business, Emergency Management Director Tim Smith informed the Board that the disaster recovery center was operating at the Jenks Simmons Fieldhouse and disaster survivors assistance teams were working in the communities. No action was necessary. Agenda item #14: Stewart moved, seconded by Hader to approve appropriations and transfers. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Appropriations: TO FROM AMOUNT County General ACCO Self Insurance $7,540.41 Unrestricted Highway Dist. #1,2,3 Oklahoma Tax Commission $620,190.06 Unrestricted Highway District #3 Devon, Crosstex Energy $2,000.00 Restricted Highway CBRI 105 - Dist. #1,2,3 Oklahoma Tax Commission $16,300.89 Page 2 of 7
Children's Justice Center Contracts DHS, Child Nutrition $3,771.75 Flood Plain Permits Peloton Land Solutions $900.00 Transfers: FROM TO AMOUNT Sheriff Service Fees Maintenance & Sheriff Service Fees Personal Services $30,000.00 Operation Unrestricted Highway District #3 Capital Outlay Unrestricted Highway District #3 Maintenance & Operation $29,412.29 Agenda item #15: Anderson moved, seconded by Hader to approve Blanket Purchase Orders. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Agenda item #16: Anderson moved, seconded by Hader to approve Claims. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Children's Justice Center Contract Fund 717 Children's Justice Center Sales Tax Fund Reimbursement $84,798.92 773 ONG Service $86.89 840 ACCO Self Insurance Fund Premium $6,712.97 Children's Justice Center Contract Fund Total: $91,598.78 Children's Justice Center Sales Tax Fund 626 Humane Restraint Co Inc Restraint's $812.55 628 Medtox Diagnostics, Inc. Surescreen Tests $4,059.94 838 Touchtone Communications (Box 27772) Service $234.51 839 A T & T (Long Distance) Service $589.44 841 ACCO Self Insurance Fund Premium $20,167.46 842 ACCO Self Insurance Fund Premium $38,204.33 843 ACCO Self Insurance Fund Premium $44,960.27 844 ACCO Self Insurance Fund Premium $10,627.25 845 ACCO Self Insurance Fund Premium $2,164.18 846 ACCO Self Insurance Fund Premium $3,078.07 899 Kimberly White Travel $35.08 900 Aaron Plaster Meals $21.62 901 Candace Payne Meals $20.23 902 Clinton Edgeman Meals $20.00 903 Tasheena Schoolcraft Meals $13.04 904 Ronnie Warrior Meals $23.19 916 Mario Ortiz III Meals $53.51 948 Angel Colley. Petty Cash $174.09 7936 Oklahoma Environmental Management Authority Service $650.00 8044 Gilles Brothers, Inc Repairs $966.32 8612 Staples Advantage (IL) (A/C) Supplies $427.41 8623 Medtox Laboratories Inc Drug Screening $1,100.76 8624 Morphotrust USA Inc Finger printing $149.50 8633 US Food Service Food $7,660.57 8825 JC Technologies LLC Tech support $520.00 8928 Oklahoma Environmental Management Authority Service $650.00 Page 3 of 7
9144 Cooper Installations LLC Door Repair $200.00 9172 Central Oklahoma Winnelson Sink $448.86 9356 Staples Advantage (IL) (A/C) Supplies $435.88 9404 Angel Colley Travel $62.10 9406 Eliza Botone Travel $64.40 9407 Jamie Girard Travel $358.23 9410 Kimberly White Travel $23.00 9414 Abby Wright Travel $940.13 9417 Kim Rhodes Travel $14.95 9419 Hagar Restaurant Supply Travel $194.98 Children's Justice Center Sales Tax Fund Total: $140,125.85 County Clerk Lien Fees Cash Fund 814 ACCO Self Insurance Fund Premium $89.45 7042 Staples Advantage (IL) (A/C) 1TB Backup $79.00 9372 Staples Advantage (IL) (A/C) Supplies $281.67 9423 Lands' End Shirts $71.95 County Clerk Lien Fees Cash Fund Total: $522.07 County Clerk Preservation Fees Cash Fund 7261 Dimensional Concepts Service $7,864.50 County Clerk Preservation Fees Cash Fund Total: $7,864.50 County General Fund 30 Ross Seed Co Supplies $9.98 32 Schwarz Oil Co Parts & Labor $55.45 58 ESRI Inc Services $2,500.00 79 Okarche Chieftain Subscription $20.00 85 Piedmont-Surrey Gazette Subscription $28.95 109 NACo Dues $1,996.00 110 Gene Sears Supply Maintenance $199.98 112 Hi-Line Supplies $468.98 174 R. K. Black, Inc Maintenance $594.83 201 US Fleet Tracking Service $29.95 256 TM Consulting Inc Maintenance $2,361.50 262 Yukon Review Subscription $45.00 384 Summit Business Systems Maintenance $1,000.00 385 Summit Business Systems Maintenance $515.00 491 Regal Plastics Supply Lexan Plastic $414.60 512 Staples Advantage (IL) (A/C) Supplies $75.09 516 Mid-West Printing Envelopes $359.34 518 Staples Advantage (IL) (A/C) Supplies $52.50 519 Treat's Solutions LLC Supplies $212.21 532 El Reno Tribune Advertisement $180.00 533 Yukon Review Advertisement $90.00 621 Piedmont-Surrey Gazette Advertisement $90.00 623 S & J Tire Store, Inc. #4913 Tires $1,632.00 657 Association Of County Commissioners Of OK Dues $7,500.00 711 Underground Vaults & Storage Inc Lease Rental $2,326.80 713 Mustang Times Advertisement $90.00 728 ONG Service $1,055.39 732 French's Printing Inc Business Cards $38.00 735 Adbroco Restoration Material & Labor $30,014.84 736 Adbroco Restoration Materials & Labor $7,540.41 Page 4 of 7
741 Piedmont-Surrey Gazette Subscription $28.95 767 Verizon Wireless Service $1,361.28 775 Just Knock Ground Services Service $1,567.85 779 Cox Communications LLC Service $23.03 786 Cox Communications LLC Service $26.28 810 ACCO Self Insurance Fund Premium $2,421.53 812 ACCO Self Insurance Fund Premium $3,685.23 813 ACCO Self Insurance Fund Premium $40.30 821 Walker Plumbing Material & Labor $507.00 823 O G & E Service $662.31 829 ACCO Self Insurance Fund Premium $79,418.38 830 ACCO Self Insurance Fund Premium $45,374.04 831 ACCO Self Insurance Fund Premium $2,811.87 835 Sprint Service $70.30 905 ACCO Self Insurance Fund Premium $5,036.69 906 ACCO Self Insurance Fund Premium $83.08 909 ACCO Self Insurance Fund Premium $1,002.83 910 ACCO Self Insurance Fund Premium $15.27 918 Association Of County Commissioners Of OK Premium $3,215.47 919 Association Of County Commissioners Of OK Premium $155.48 920 Association Of County Commissioners Of OK Premium $5,816.28 923 Cox Communications LLC Service $77.95 2964 Onesource Managed Services Maintenance $98.32 4994 Comdata Network, Inc Fuel $76.32 5011 Cox Communications LLC Service $104.95 6507 Zee Medical Service Co Supplies $393.85 6892 Bob Barker Company Megaphone & Handcuffs $821.95 7255 Dimensional Concepts Purchase Orders $1,261.75 7498 Zcals Inc Embroidery $173.15 7747 Turf Care & Beyond, Inc Service $445.00 8426 OSU Cooperative Extension Service Monitor & Computer $1,042.40 8676 Pottawatomie County Public Safety Center Trust Service $6,660.00 8817 Pike Pass Pike Pass $7.80 8829 Joe Cooper Ford Parts $279.11 8865 L & M Office Furniture Furniture $4,514.68 8866 L & M Office Furniture Furniture $5,330.08 8867 L & M Office Furniture Furniture $5,052.36 8943 Staples Advantage (IL) (A/C) Supplies $997.82 8964 OSU Cooperative Extension Service Computer $1,042.40 8965 OSU Cooperative Extension Service Monitor $233.99 9361 Staples Advantage (IL) (A/C) Supplies $573.56 9386 Staples Advantage (IL) (A/C) Supplies $658.95 9394 TWJ Inc Supplies $184.60 County General Fund Total: $244,851.24 County Health Department Fund 439 Hired Hand Service $401.25 707 ONG Service $24.51 737 Tamara Storrs Travel $17.25 738 Katherine Yost Travel $27.60 739 Mustang News Advertisement $24.00 777 Oklahoma Environmental Management Authority Service $158.00 798 Julie Morlan Travel $120.75 7093 Gabriela Chapa Travel $18.40 7102 John Morton Travel $448.29 Page 5 of 7
7994 Lowe's Companies (A/C) Supplies $243.36 8591 Mustang News Advertising $189.00 County Health Department Fund Total: $1,672.41 Emergency Management Cash Fund 8692 Midwest Card And ID Solutions LLC Credentialing System $11,794.25 Emergency Management Cash Fund Total: $11,794.25 Sheriff Service Fees Cash Fund 497 Liquid Capital Exchange Inc Service $1,274.77 4874 Bank Of America Travel Expenses $161.83 5400 El Reno Tribune Advertisement $36.00 6041 Fleet Safety Equipment Inc Metal Inserts $4,950.64 7740 X-Clusive Collision & Towing Parts $1,375.52 8282 Ross Seed Co Supplies $152.03 8666 CTC Janitorial Service $67.50 8670 Gene Sears Supply Supplies $76.63 8673 JKM Office Supply Supplies $162.90 9050 Ross Seed Co Supplies $67.74 Sheriff Service Fees Cash Fund Total: $8,325.56 Treasurer Mortgage Fees Cash Fund 569 County Treasurer's Association Of Oklahoma Dues $280.00 9079 Mid-West Printing Books $872.61 Treasurer Mortgage Fees Cash Fund Total: $1,152.61 Treasurer Resale Cash Fund 811 ACCO Self Insurance Fund Premium $564.28 Treasurer Resale Cash Fund Total: $564.28 Unrestricted Highway Cash Fund 300 Dolese Bros Co Road Rock $16,209.30 349 Onesource Managed Services Service $49.91 418 Onesource Managed Services Maintenance $29.00 550 Jim Johnson Oil Co Oil $1,348.00 702 Vontunglen Equipment Door Repair $275.00 703 Caddo Electric Co Service $965.02 706 Verizon Wireless Service $83.89 799 Steve Allen Mailbox $274.75 949 ACCO Self Insurance Fund Premiums $48,174.52 5705 InSight Screening Services, LLC Testing $170.00 7377 Warren CAT Parts $41.45 7930 C L Boyd Roller $127,500.00 8124 Western Aggregates LLC Road Rock $321.60 8138 P & K Equipment Inc-Kingfisher Parts $438.90 8457 GCR Oklahoma City Truck Tire Foam $630.00 8511 Airgas Mid South, Inc Parts $503.35 8717 FleetPride Inc Parts $1,081.65 8723 P & K Equipment Inc-Kingfisher Parts $884.59 8724 Ross Seed Co Supplies $168.50 8776 Cintas First Aid & Safety Uniforms $948.07 8788 Warren CAT Parts $994.04 8792 Haskell Lemon Construction Co Hot Mix $6,496.89 Page 6 of 7
8813 Airgas Supplies $414.13 8872 Cintas First Aid & Safety Uniforms $1,043.32 8874 Dolese Bros Co Road Rock $1,634.86 8906 Haskell Lemon Construction Co Asphalt $29,313.42 8907 Hoskins Gypsum Company LLC Road Rock $20,357.31 9046 InSight Screening Services, LLC Testing $135.00 9139 Dolese Bros Co Crusher Run $8,256.51 9159 Logan County Asphalt Co Asphalt $7,592.97 9160 Dolese Bros Co Road Rock $9,751.38 9278 VIBCO Inc Rollers $4,942.01 9396 Dolese Bros Co Crusher Run $669.76 9397 Logan County Asphalt Co Asphalt $4,550.60 Unrestricted Highway Cash Fund Total: $296,249.70 Payment Listing for 07/20/2015 Total: $804,721.25 Agenda item #17: Stewart moved, seconded by Hader to adjourn. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. The meeting adjourned at 9:42am. Shelley Dickerson, County Clerk (SEAL) Page 7 of 7