MIDDLETOWN AREA SCHOOL DISTRICT School Board Meeting January 23, 2017-7:00 p.m. MINUTES Board Members in attendance: Mike Corradi, Melvin Fager Jr., Dr. Brian Keating, Christopher Lupp, Linda Mehaffie, Darnell Montgomery, and John Ponnett Jr. Board Members not in attendance: David John and Jennifer Scott Staff/Public in attendance: District Administration: Dr. Lori Suski, Superintendent of Schools; Dr. Chelton Hunter, Assistant to the Superintendent; David Franklin, Chief Financial Officer/Board Secretary; Heidi Zula, Director of Human Resources; Christine Mostoller, Director of Curriculum, Instruction and Assessment; Jeremy King, Director of Athletics District Staff: Holly Criniti, Chris Etter, Cody Heitefuss, and Jody Zorbaugh Interested Students and Citizens: Mahnoor Azim, Heather Corradi, Elawad Lamya, Jim, Donna and Jimmy Fitzpatrick, Bridget Fitzpatrick, Hailey Hockenberry, Marianne Hoover, Sonia, Amiyah and Amaril Humes, Rashid and Zeryab Ibrahim, Laura Lakey, Robert, Michele and Angelina Torres Candidates for Employment: Kate Korsak, Laura Lawrence, Lynn Ravin Reporter: Dan Miller Call to Order Roll Call Mrs. Mehaffie asked those present to participate in the Pledge of Allegiance and a moment of silent meditation. Mrs. Mehaffie asked the Secretary, David Franklin, to call the roll. A quorum was present as noted above. Introduction of Meeting Guests and Presentations Student Comments Key Club: Dr. Suski introduced Elizabeth DeVelin who reported on the activities of Key Club. Student Council: Dr. Suski introduced Laura Lakey and Hailey Hockenberry. The students reported on the activities of Student Council. Recognitions Dr. Suski introduced the January Rotary Students of the Month, Elizabeth DeVelin and James Fitzpatrick. Lizzie selected Mrs. Terri O Neil as the educator who had most influenced her school career and Jimmy selected Mrs. Amanda Rhinehart as the educator who had most influenced his school career. The students and educators came forward
to be congratulated by the Board members. Pages for the 58th PA Electoral College Ceremony: Zeryab Ibrahim, junior Angelina Torres, freshman 2016 Middle School American Legion Essay Winners: Amiyah Humes, grade 6 Vincent Corradi, grade 7 Mahnoor Azim, grade 8 School Board Directors Recognition Candidates for Employment Public Comment Dr. Suski identified candidates for employment who were in attendance at the Board meeting. The following candidates introduced themselves to the Board: Kathryn Korsak - Long-Term Elementary Reading Teacher Substitute Laura Lawrence - Instructional Aide Barbara Lynn Ravin - Instructional Aide No one came forward at this time. Secretary s Report Minutes Treasurer s Report Bill Lists Mr. Montgomery moved and Mr. Corradi seconded a motion to approve the minutes of the December 19, 2016 School Board meeting. The vote to approve the motion was 7 to 0. Mr. Franklin said the Board Committee Calendar for February 2017 was attached to the agenda and that changes to previously scheduled dates and times were in red. Mr. Lupp moved and Mr. Fager seconded a motion to approve the Treasurer s Report for December 2016. The vote to approve the motion was 7 to 0. (See Attachment) Mr. Lupp moved and Mr. Fager seconded a motion to approve the "List of Paid Bills" with totals by fund, as detailed. The vote to approve the motion was 7 to 0. (See Attachment) Fund 10 - General Fund $2,515,242.55 Fund 32 - Capital Reserve Fund $0 Fund 38 - High School Capital Projects Fund $0 Fund 51 - Food Service Fund $1,638.86
Fund 59 - WMSS Radio Station Fund $0 Fund 72 - Expendable Trust Fund $702.51 Fund 74 - Nonexpendable Trust Fund $0 Fund 81 - Student Activities Fund $8,212.12 Mr. Lupp moved and Mr. Fager seconded a motion to approve the "List of Unpaid Bills" with totals by fund, as detailed. The vote to approve the motion was 7 to 0. (See Attachment) Fund 10 - General Fund $1,009,081.84 Fund 32 - Capital Reserve Fund $34,883.90 Fund 38 - High School Capital Projects Fund $894,428.60 Fund 51 - Food Service Fund $8,611.35 Fund 59 - WMSS Radio Station Fund $6,567.46 Fund 72 - Expendable Trust Fund $0 Fund 74 - Nonexpendable Trust Fund $0 Fund 81 - Student Activities Fund $2,372.51 Old Business Academic Affairs Committee Report Employment Agreements None Mr. Montgomery reported for the Academic Affairs Committee. The minutes from the January 10, 2017 Academic Affairs Committee meeting were made available as an information item. Mr. Montgomery moved and Mr. Lupp seconded a motion to approve the following individuals as mentor teachers for the remainder of the 2016-2017 school year at a stipend of $725. The vote to approve the motion was 7 to 0. 1. Mindy Allison (Logan Jones, Fink Elementary Emotional Support Teacher) 2. Lori D'Amour (Sierra Lenker, Kunkel Grade 3 Teacher) 3. Susan Blatt (Anna Rux, Reid Autistic Support Teacher) Mr. Montgomery moved and Mr. Fager seconded a motion to approve an agreement with Pennsylvania Department of General Services to use the Forum for commencement rehearsal and ceremonies on June 7, 2017 at a cost of $650. The vote to approve the motion was 7 to 0. Mr. Montgomery moved and Mr. Fager seconded a motion to approve an agreement with Central Penn Educational Associates, LLC to provide two bilingual psychoeducational assessments at a cost of $2,700 each for a total of $5,400. The vote to approve the motion was 7 to 0.
Field Trips School Calendar Personnel Committee Report Retirements Resignations Change of Employment Status Volunteers Mr. Montgomery moved and Mr. Lupp seconded a motion to approve the request of the Kunkel Elementary School fourth grade class to take a field trip to Gettysburg on May 8, 2017 conditioned upon review of the cost of the trip and the connection to the Pennsylvania academic standards. The vote to approve the motion was 7 to 0. Mr. Montgomery moved and Mr. Fager seconded a motion to approve the academic calendar for the 2017-2018 school year as detailed on the attachment to the agenda. The vote to approve the motion was 7 to 0. (See Attachment) Mr. Lupp reported for the Personnel Committee. The minutes from the January 10, 2017 Personnel Committee meeting were made available as an information item. Mr. Lupp moved and Mr. Fager seconded a motion to accept the retirements of the following individuals effective at the end of the 2016-2017 school year. The vote to approve the motion was 7 to 0. 1. Julie Costik, Teacher 2. Brenda Hollingsworth, Instructional Aide 3. Cynthia Keane, Library Clerk Mr. Lupp moved and Mr. Fager seconded a motion to accept the following resignations. The vote to approve the motion was 7 to 0. 1. Janelle Fenstermaker, Teacher - upon the hiring of her replacement but no later than February 17, 2017 2. Barry Moyer, Custodian - January 2, 2017 3. Heather Seibert, Instructional Aide - December 23, 2016 Mr. Lupp moved and Mr. Fager seconded a motion to approve the change of employment status of Jane Carberry from Instructional Aide (Support Staff, Range 5) to Library Clerk (Support Staff, Range 5) to fill a vacancy created by the resignation of Tracey Hampton at an hourly rate of $14.05 effective January 17, 2017. The vote to approve the motion was 7 to 0. Mr. Lupp moved and Mr. Fager seconded a motion to approve the following volunteers for the 2016-2017 school year. The vote to approve the motion was 7 to 0. 1. Patricia Carper 2. Patrick Hughes 3. Erin Judy 4. Erin Mariano
Mr. Montgomery asked if the Board had determined that volunteers should also introduce themselves at Board meetings like candidates for employment do. The Board members present did not recall this decision. Finance Committee Report Resolutions Approvals Appointments Mr. Lupp reported for the Finance Committee. The minutes from the January 10, 2017 Finance Committee meeting were made available as an information item. Mr. Lupp moved and Mr. Fager seconded a motion to adopt a resolution to indicate that a tax rate increase, if needed, for the 2017-2018 school year will not exceed the Act 1 limit and no Act 1 exceptions will be sought by the District. The vote to approve the motion was 7 to 0. (See Attachment) Mr. Lupp moved and Mr. Montgomery seconded a motion to approve the stipulation and joint motion for agreed upon order between MRPI Fulling Mill LP / MRPI Fulling Mill LLC / Clarion Partners, the Dauphin County Board of Assessment Appeals, and the affected taxing bodies for parcel 36-011-004-000-0000, commonly known as 140 Fulling Mill Road, to set the market value of the parcel at $11.5 million effective August 1, 2016 and to authorize the District solicitor to complete all necessary paperwork to effect the District's approval. The vote to approve the motion was 7 to 0. (See Attachment) Mr. Lupp moved and Mr. Fager seconded a motion to appoint Jennifer Scott as an alternate delegate to the Harrisburg Area Community College due to the resignation of Newton Davis. The vote to approve the motion was 7 to 0. Mr. Lupp moved and Mr. Fager seconded a motion to appoint Darnell Montgomery as an alternate representative to the Olmsted Regional Recreation Board due to the resignation of Newton Davis. The vote to approve the motion was 7 to 0. Exonerations Participations Mr. Lupp moved and Mr. Fager seconded a motion to exonerate the appointed and elected tax collectors from the responsibility to collect outstanding 2016-2017 real estate tax bills and to charge the Dauphin County Tax Claim Bureau with the collection responsibility. The vote to approve the motion was 7 to 0. Mr. Lupp moved and Mr. Montgomery seconded a motion to authorize the Dauphin County Tax Claim Bureau to offer a 30-day interest-free
grace period for the collection of the 2016 delinquent school district real estate taxes. The vote to approve the motion was 7 to 0. Athletic/Activities Committee Report Policies Mr. Corradi reported for the Athletics/Activities Committee. The minutes from the January 12, 2017 Athletics/Activities Committee meeting were made available as an information item. Mr. Corradi moved and Mr. Fager seconded a motion to adopt the following policies which were previously presented for first reading. The vote to approve the motion was 7 to 0. (See Attachments) 1. Policy 122.1 Co-curricular Activities 2. Policy 123 - Interscholastic Athletics 3. Policy 123.1 - Concussion Management Mr. Corradi moved and Mr. Montgomery seconded a motion to waive the first reading provision in Policy 003 and approve revisions to Policy 916 (Volunteers). The vote to approve the motion was 7 to 0. (See Attachment) Operations Committee Report Capital Projects Mr. Corradi reported for the Operations Committee. The minutes from the January 12, 2017 Operations Committee meeting were made available as an information item. Mr. Corradi moved and Mr. Fager seconded a motion to approve a change order from G. R. Sponaugle to cancel the insulation of nine sections of piping at MAMS at a deduct of $3,313. The vote to approve the motion was 7 to 0. Mr. Corradi moved and Mr. Fager seconded a motion to purchase the following additional window shades for the High School that were not part of the original design from Jackson's Window Shoppe, Inc. using Costars pricing and Capital Reserve funds. The vote to approve the motion was 7 to 0. 1. B123 (corridor facing tennis courts) - 3 manual roller shades - $740 2. B134 (conference room) - 3 manual shades to convert to dual shade system with blackout shades - $1,050 3. A355 (vestibule) - 4 manual roller shades - $1,200 4. A509, A510, A516, A527, A528 (administrative offices) - 10 manual roller shades - $3,400 Equipment Purchases Mr. Corradi moved and Mr. Montgomery seconded a motion to
approve the purchase of 12 automatic door closures from A.G. Mauro for the faculty restrooms at the High School at an installed cost of $3,280 using Costars pricing and Capital Reserve funds. The vote to approve the motion was 7 to 0. Mr. Corradi moved and Mr. Montgomery seconded a motion to approve the purchase of a "med sled" for each two-story school building to allow for the transport of injured or disabled individuals in a situation when elevators are not able to be used for evacuation purposes at an estimated cost of no more than $500 per "med sled" using Budgetary Reserve funds. The vote to approve the motion was 7 to 0. Mr. Corradi moved and Mr. Montgomery seconded a motion to approve the purchase and expansion of a replacement card access system (options 1, 2 and 4) for Reid Elementary School from Choice Security Services using Capital Reserve funds with state contract pricing for components at a total cost of $21,323 and installation at a total cost of $17,235. The vote to approve the motion was 7 to 0. Use of Facilities Contracts Approvals Mr. Corradi moved and Mr. Fager seconded a motion to approve the use of facilities on the listing attached to the agenda. The vote to approve the motion was 7 to 0. (See Attachment) Mr. Corradi moved and Mr. Montgomery seconded a motion to approve a contract with H.B. McClure to replace damaged fittings and piping on air handler units #7 and #10 and the chemical feeder in the boiler room and to install two isolation valves on the chemical feeder in the boiler room at the Middle School on a time and material basis at a cost not to exceed $17,952 using Costars pricing and Capital Reserve funds. The vote to approve the motion was 7 to 0. Mr. Corradi moved and Mr. Lupp seconded a motion to approve a change in bus routes effective January 9, 2017 to address overcrowding issues on two buses. The vote to approve the motion was 7 to 0. 1. Move Discovery Kids stop from Bus 7 in the AM/PM (Kunkel) to Bus 1 2. Move Spruce & Oak Hill stop and N. Union & Balls stop from Bus 15 in the PM (MAMS) to Bus 16 New Business Academic Affairs Committee Mr. Montgomery moved and Mr. Fager seconded a motion to approve an agreement with Central Penn Education Associates LLC to conduct a
bilingual psychoeducational evaluation for a District student at a cost of $2,700. The vote to approve the motion was 7 to 0. Mr. Montgomery moved and Mr. Fager seconded a motion to approve an agreement with Discovery Education, Inc. to provide Canvas integration services at no cost to the District. The vote to approve the motion was 7 to 0. Personnel Committee Mr. Lupp moved and Mr. Fager seconded a motion to approve the resignation of Amanda Stanford, Instructional Aide, effective January 20, 2017. The vote to approve the motion was 7 to 0. Mr. Lupp moved and Mr. Montgomery seconded a motion to approve the change of employment status of Jennifer Yospa from a Part-Time Non-Instructional Aide (Support Staff, Range 6) to a Full- Time Instructional Aide (Support Staff, Range 5) to fill a vacancy created by the resignation of Amanda Stanford at an hourly rate of $10.80 plus a $500 low-incidence classroom stipend (pro-rated) effective January 23, 2017. The vote to approve the motion was 7 to 0. Mr. Lupp moved and Mr. Fager seconded a motion to approve the employment of the following individuals, subject to the submission of all required clearances and disclosures. The vote to approve the motion was 7 to 0. 1. Laura Lawrence as an Instructional Aide (Support Staff, Range 5) at an hourly rate of $10.79 plus a $500 low-incidence classroom stipend (pro-rated) to fill a vacancy created by the resignation of Heather Seibert effective January 23, 2017. 2. Barbara Lynn Ravin as an Instructional Aide (Support Staff, Range 5) at an hourly rate of $12.25 to fill a vacancy created by the reassignment of Jane Carberry effective January 23, 2017. Mr. Lupp moved and Mr. Montgomery seconded a motion to accept the retirement of Michael Corney, Teacher, effective at the end of the 2016-2017 school year. The vote to approve the motion was 7 to 0. Operations Committee Mr. Corradi moved and Mr. Fager seconded a motion to approve the facilities request on the listing attached to the agenda. The vote to approve the motion was 7 to 0. (See Attachment) Mr. Corradi moved and Mr. Montgomery seconded a motion to contract with Barry Isett & Associates to design the replacement of the existing roof mounted chiller at Kunkel Elementary School with an ongrade chiller with future ice-making capabilities that is sized for a
possible expansion, if needed, at a cost not to exceed $22,500 using Capital Reserve funds. The vote to approve the motion was 7 to 0. Representatives Capital Area Intermediate Unit Dauphin County Tax Collection Committee Dauphin County Technical School Harrisburg Area Community College Middletown Area Blue Raider Foundation Olmsted Regional Recreation Board PSBA Liaison Superintendent s Report Steelton-Highspire is currently holding the representative seat for Middletown. The December 2016 CAIU Board Highlights were attached. Mr. Franklin reported that the reorganization meeting was held in November and the officers were re-elected. The November 16, 2016 summary minutes were attached. Mr. Corradi reported that the first proposal of the budget was presented. Mr. Corradi said that students gave a presentation about two houses they constructed in Maryland. Mr. Corradi said that DCTS is looking to host more outside facility use and rentals and announced that their dance is approaching. Mrs. Mehaffie said that she received word from Mrs. Scott that the first negotiating meeting went well. Dr. Suski reported that the Board of Delegates will be meeting on February 1, 2017 to discuss negotiations for a new agreement with the member school districts. Mr. Fager reported that the Foundation continues to be involved in a lot of exciting things and that they are still discussing naming rights. Mr. Fager encouraged Board members to attend Foundation meetings. Mr. Lupp reported that they have not had a meeting in several months but expect to be meeting on the approaching Thursday. Mrs. Mehaffie reported that there will be a town hall forum at PSBA Headquarters on February 28, 2017 from 6:00-8:00 p.m. Online registration is required. Schedule includes association updates, review of the Governor s proposed budget, and a networking reception. Mrs. Mehaffie said Dave Hickernell will chair the House Education Committee. Mrs. Mehaffie encouraged Board members to educate themselves on Senate Bill 76, Property Tax Elimination. Dr. Suski reported that on Friday, January 20, 2017, 18 High School students had the privilege of attending a special event at the State Capitol hosted by Representative Marsico where they were able to watch the inauguration of our new president and network with other teenagers. Dr. Suski noted that the Blue & Gold Club dinner was held on Saturday night at the American Legion and the event was wellattended. Dr. Suski said that the total of funds raised at the event has not yet been announced, but the District appreciated the
administrators and staff who came out that night to support the club. Dr. Suski noted that today marks the beginning of the second semester of the 2016-2017 school year and that the District arrived at the halfway point of the school year last Friday. Dr. Suski said that report cards will be issued on Friday, January 27 and elementary parent/teacher conferences are scheduled for February 9 in the afternoon and throughout the day on February 10. Dr. Suski announced that the jazz band will be holding its Souper Bowl event on Thursday evening from 6:00 8:00 p.m. in the High School Cafeteria. Dr. Suski invited Board members to stop by to listen to the music and enjoy some hot soup in support of our student musicians. Roundtable Mr. Montgomery said he was enjoying his time working with everyone. Mr. Lupp said it was a pleasure hearing the middle school students speak and he echoed Mrs. Mehaffie s comment about being educated on the property tax situation. Mr. Corradi congratulated the students and teachers who were recognized. Mr. Fager said the middle school students speeches were fabulous. Mr. Fager said it was interesting to see that students often seem to select the same teachers as the most influential. Mr. Fager welcomed the new staff. Dr. Keating said the students were fantastic and noted how Miss Azim could command a room. Dr. Keating said this is an indication of the direction the District is headed. Mrs. Mehaffie said she is so excited to see what is happening in the District and that there is so much movement. Mrs. Mehaffie said it is a pleasure to be a part of it all. Adjournment and Executive Session Mr. Corradi moved and Mr. Montgomery seconded a motion to adjourn. The vote to approve the motion was 7 to 0. The meeting adjourned at 8:01 p.m. Mrs. Mehaffie announced that the Board would meet in Executive Session after the meeting to review information provided by the District solicitor.
ATTEST: David A. Franklin, Board Secretary