TO THE COUNCIL OF THE CITY OF PETERBOROUGH FOR CONSIDERATION AT ITS MEETING HELD MARCH 31, 2003. THE COMMITTEE OF THE WHOLE, AS A RESULT OF ITS MEETING HELD ON MONDAY,, RECOMMENDS AS FOLLOWS: 1. Report FAFS03-11 MPAC / Building Permits / Assessment That Council approve the report dated March 24, 2003, of the Director of Finance and Administrative Services, recommending that Mr. Brown s presentation be received. 2. Report PL03-025 Parkway Alternative Evaluation City Initiated That the report dated March 24, 2003, of the Planner, Policy and Research, recommending that that City Council approve the methodology and criterion outlined in Exhibit 1 of Planning Report PL03-025 to be used for evaluation of the alternative solutions for a West Side Corridor. 3. Report CSRS03-003 Award of Proposal P-06-03 Contractual Services for Fitness and Aquatics at the Kingswood Community Centre That City Council award proposal P-06-03 to Lynn Sturch, 1150 Danita Boulevard, Peterborough, Ontario, K9J 7N3 for a two year period at $122,879.84 for 2003-2004 and $124,106.04 for 2004-2005 for contractual services for fitness and aquatics at the Kingswood Community Centre
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PAGE 3 4. Report CSF03-002 New Fire Department Establishing and Regulating By-law That Council approve Report CSF03-002 dated March 24, 2003, of the Director of Community Services recommending that a by-law in the form attached to the report be enacted in order to update By-law 95-53 in accordance with current legislative requirements and operational practices of the Peterborough Fire Department. 5. Report CSD03-001 Introduction of Pay and Display Parking Equipment at Del Crary Park That Council approve the report dated March 24, 2003, of the Director of Community Services, recommending that Council approve the purchase of pay and display parking equipment to be used at Del Crary Park. 6. Report USEC03-008 Tender for Lansdowne Street Construction Council approve the report dated March 24, 2003, of the Director of Utility Services, recommending that a) That the contract for the reconstruction of Lansdowne Street West from Goodfellow Road to Park Street South be awarded to Drain Bros. Excavating Limited, R R #2, Lakefield, Ontario, K0L 2H0 in the amount of $3,521,839.52 plus $105,655.14 (3% net) GST, for a total amount of $3,627,494.66; and b) That the services of Earth Tech (Canada), 105 Commerce Valley Drive West, 7th Floor, Markham, Ontario, L3T 7W3 be retained for the inspection and contract administration of the Lansdowne Street West Reconstruction to an
PAGE 4 upset limit of $290,852.00 plus $8,725.56 (3% net) GST for a total of $299,577.56; c) That the necessary debt by-law be prepared to finance the $3 million portion of the work as identified in the 2003 Capital Budget; and d) That the Mayor and Clerk be authorized to sign and seal the contract documents and engineering services agreement. 7. Report USEC03-007 Consulting Services for the South Fill Area (SFA), Peterborough County/City Waste Management Facility (PCCWMF) That the report dated March 24, 2003, of the Director of Utility Services, recommending that Council approve the hiring of Conestoga-Rovers and Associates (CRA) for the provision of consulting engineering support services for the operation and management of the SFA at an estimated base fee in 2003 of $98,500 plus GST with the option to negotiate a contract extension annually based on an annual work plan. 8. Report USPW03-002 Award of Tender T-05-03 for the Supply and Delivery of Sand, Gravel, Stone and Playground Sand Council approve the report dated March 24, 2003, of the Manager of Public Works, recommending that City Council award contract T-05-03, for the Supply and Delivery of Sand, Gravel, Stone and Playground Sand to Glen Windrem Trucking Ltd., 664 Ski Hill Road, Bethany, Ontario LOA 1AO, in the estimated amount of $125,397.00, which includes $7,632.86 GST and $8,723.28 PST.
PAGE 5 9. Report USPW03-003 Award of Tender T-03-03 for the Supply of Ready-Mix Concrete Council approve the report dated March 24, 2003, of the Manager of Public Works, recommending that City Council award contract T-03-03, for the Supply and Delivery of Ready-Mixed Concrete to Dufferin Custom Concrete, 3391 Parkhill Road East, P.O. Box 181 Peterborough, ON K9J 6Y8 for the unit price of $125.23 per cubic metre for Class B concrete, which includes $8.71 PST AND $7.62 GST 10. Report USPW03-004 Award of Tender T-04-03 for the Supply and Delivery of Sod Council approve the report dated March 24, 2003, of the Manager of Public Works, recommending that City Council award contract T-04-03, for the Supply and Delivery of Sod to Beverley Turf Farms Ltd., R.R. #3, Beaverton, ON LOK 1AO in the amount of $1.32 per roll for a single axle truck load, which includes $0.08 GST and $0.09 PST and $1.20 per roll for a tandem axle truck load which includes $0.07 GST AND $0.08 PST. 11. Report USPW03-005 Award of Tender T-08-03 for the Supply and Delivery of Topsoil Council approve the report dated March 24, 2003, of the Manager of Public Works, recommending that City Council award Contract T-08-03, for the Supply and Delivery of Topsoil to Leahy Excavation, 2193 Keene Road, R.R. #8, Peterborough, Ontario K9J 6X9, in the amount of $11.25 per cubic metre, delivered, which includes $0.68 GST and 0.78 PST and $10.21 per cubic metre pick-up by City, which includes $0.62 GST and $0.71 PST.
PAGE 6 12. Report FAFS03-008 2002 Remuneration Statements for Council Members and Council Appointees to Boards and Utility Companies That Council approve the report dated March 24, 2003, of the Director of Finance and Administrative Services, recommending that the 2002 Remuneration Statements for Council Members and Council appointees to boards be received for information.
PAGE 7 13. Report FAFS03-012 Authority for Property Taxation Appeals That Council approve the report dated March 24, 2003, of the Director of Finance and Administrative Services, recommending: a) That the City Treasurer or designate be authorized to commence and file notices of appeal with the Assessment Review Board from time to time, for properties where the assessment is considered to be too high, too low, wrongly assessed or for properties that have been omitted from the assessment roll; b) That the City Treasurer or designate be authorized to attend before the Assessment Review Board on behalf of the City of Peterborough on assessment or taxation appeals filed by the City, and on appeals filed by another person, entity or agent; c) That the City Treasurer or designate be authorized to execute settlement agreements reached in the course of a taxation or assessment appeal; d) That the City Treasurer or designate be authorized to withdraw any appeal filed by the City should it be determined that it is not in the City s best interest to proceed; e) And that Council enact a by-law authorizing the above actions with respect to assessment or taxation appeals filed for 2003 and subsequent years and appeals filed in previous years, which are not yet completed. 14. Report FACLKS03-003 Tender T-07-03 Supply and Installation of Air Conditioning Systems at Queen Alexandra C. C. That Council approve the report dated March 24, 2003, of the Property Energy Coordinator, that the tender T-07-03 be awarded to Adamson and Dobbin Ltd., 407 Pido Rd., Peterborough, On., K9J 7H5 in the amount of $311,905, all taxes included,
PAGE 8 for the supply and installation of air conditioning systems at Queen Alexandra Community Centre. 15. Report FACLKS03-005 Request for Mock Elections and the Our Kids Can Vote Program That Report FACLK03-005, dated March 24, 2003 of the City Clerk, be received for information 16. Report FACLKS03-006 Municipal Elections Act Update That Report FACLK03-006, dated March 24, 2003 of the City Clerk, be received for information. 17. CORRES03-011 Appointment of Board Directors to the Peterborough DBIA That Correspondence CORRES03-011 from the Peterborough DBIA, be received and that the appointments be approved. 18. CORRES03-012 General Agreement on Trade in Services (GATS) That Correspondence CORRES03-011 from Roy Brady, regarding the General Agreement on Trade in Services (GATS), be received for information.
PAGE 9 New Business 19. St. Patrick s Parade March 15, 2003 That Committee of the Whole ratify the payment of up to $4,500 to cover the costs of Policing and Public Works associated with the St. Patrick s parade held on March 15, 2003. All of which is respectfully submitted. Councillor J. Doris Chairman March 24, 2003