AGENDA SHEET BOARD MEETING DATE: March 25, 2019 AGENDA CATEGORY: Public Hearing DATE OF AGENDA SHEET: March 19, 2019 PREPARED AND PRESENTED BY: Theresa Wagenman SUBJECT: 2019 Second Supplemental and Appropriation Report SUMMARY: In accordance with C.R.S 29 1 109 and Garfield County Resolution No. 18 55, a change to the 2019 approved budget and appropriated funds is requested. Changes of note are as follows: Two carry forwards from 2018 for grants that were budgeted in the prior year but paid in 2019. The 2018 IGA with Rifle EDC was not signed and supporting documentation was not received until after the year end accounts payable processing cut off deadline. The 2018 adopted budget also included $200,000 for the Battlement Mesa Parks & Rec trail project. The amount to be carried forward is to cover remaining invoices not received and processed prior to the accounts payable year end processing cut off. Two requests from the Sheriff s office for the SCAAP grant and their recently awarded POMH grant. The net request is zero. The remaining requests are the result of previous conversations with the Board of County Commissioners and their approval. This includes previously approved supplemental expenditures to cover 2 weeks of additional trail work by the Regional Service Crew (part of the Youth Corps Program); repayment of restricted fund balance to the State of Colorado from the County s Department of Human Services; additional funds for the Airport s DBT Transportation Services contract; funding for Youth Zone s capital campaign; capital funding for Pictometry services; and additional funds for the Landfill s scale house relocation project. Further details and the requested supplement in its entirety are attached in Exhibit A. REQUESTED BOARD ACTION: Consider approval of supplement #2 to the 2019 approved budget as presented in Exhibit A, with an increase in supplemental revenues of $188,716 and an increase in supplemental expenditures of $1,539,077.
STATE OF COLORADO ) ) ss. COUNTY OF GARFIELD ) At a regular meeting of the Board of County Commissioners for Garfield County, Colorado, held at the Garfield County Administration Building in Glenwood Springs on Monday, the 25 th of March, 2019 there were present: John Martin Mike Samson Tom Jankovsky Kevin Batchelder Tari Williams Jean Alberico, Commissioner, Chairman, Commissioner, Chair Pro Tem, Commissioner, County Manager, County Attorney, Clerk of the Board RESOLUTION 2019 When the following proceedings, among others were had and done, to wit: A RESOLUTION CONCERNED WITH THE SECOND AMENDMENT TO THE 2019 BUDGET AND THE SECOND AMENDED APPROPRIATION OF FUNDS. WHEREAS, Garfield County, Colorado, is a legal and political subdivision of the State of Colorado, for which the Board of County Commissioners is authorized to act; and WHEREAS, the Board of County Commissioners of Garfield County is required to adopt budgets and make appropriations, pursuant to Sections 29-1-103, 29-1-108, and 30-11-107 (2), C.R.S., as amended; and WHEREAS, pursuant to statute, the Board of County Commissioners of Garfield County adopted the 2019 budget and appropriated funds for the fiscal year 2019 by way of Resolution No. 18-55; and WHEREAS, Section 29-1-109, C.R.S., as amended, details the information requisite to supplemental budgets and appropriations; and WHEREAS, Garfield County has determined that the SECOND amendment to the 2019 budget and the SECOND amended appropriation of funds are in compliance with the provisions of the Colorado Constitution, Article X, Section 20, also known as One: The Taxpayer s Bill of Rights, and, WHEREAS, the Notice of Public Hearing for the availability of and adoption of the SECOND amendment to the 2019 budget and the SECOND amended appropriation of funds has been fully published for one time in a newspaper having general circulation within the territorial limits of the County of Garfield, State of Colorado, pursuant to Section 29-1- 106, C.R.S., as amended; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF GARFIELD, STATE OF COLORADO, (hereinafter BOCC) AS FOLLOWS: 1. The BOCC hereby adopts the SECOND amendment to the budget for 2019 for the specific purposes, functions, restrictions and amounts, as set forth in the 2019 SECOND Supplemental and Appropriation Report attached hereto and incorporated herein by this reference as Exhibit A. The BOCC 1
specifically adopts each line item associated with personnel costs and approve the remainder on a bottom line basis for each department, office, and official, as designated by specific and individually numbered and titled lines in Exhibit A. Pursuant to the provisions of Section 30-11-107 (2) (a), C.R.S., as amended, such specific line item amounts shall be binding budgeted amounts for each respective office, department, the BOCC or any other spending agency subject to the provision of Exhibit A. 2. The BOCC hereby appropriates funds pursuant to the provisions of Sections 29-1-108, 29-1-109, and 29-1- 110, C.R.S., as amended, in the amounts set forth for each specific and individually titled and numbered line item contained in Exhibit A. No expenditure by any officer, employee, department, agency, or official shall exceed amounts set forth for appropriation by those line items under the provisions of Section 29-1-110, C.R.S., as amended, unless authorized by the BOCC as provided in Sections 29-1-109 and 29-1-106, C.R.S., as amended. 3. The adopted SECOND amendment to the 2019 budget and the adopted SECOND amended appropriation of funds, as set forth above in paragraphs 1 and 2, are accomplished pursuant to each individually titled and numbered line item in Exhibit A. In no event shall any County office, department, commission, board, employee, or spending agency expend or contract to expend any money, or incur any liability, or enter into any contract which involves the expenditure of monies for any purpose for which provision is made in the Resolution, which is in excess of the amounts appropriated or budgeted as set forth in this Resolution. (See Sections 29-1-110 and 30-11-107 (2), C.R.S., as amended.) Any alteration to the line item amounts for budgeting and appropriation set forth in Exhibit A requiring supplemental appropriation or transfer of appropriated monies between funds, spending agencies, departments or line items shall be accomplished solely and exclusively under the provisions of Section 29-1-109, C.R.S., as amended and other applicable law. 4. The Garfield County Officer is hereby directed to transmit a copy of this Resolution to the Garfield County Treasurer. 5. The Garfield County Officer is hereby directed to transmit a copy of this Resolution to all affected spending agencies. 6. The Garfield County Officer is hereby directed to transmit a copy of this Resolution to Garfield County s Chief Accountant as the person responsible for preparing warrants and/or orders for payment of money. 7. The Garfield County Officer is hereby directed to transmit a certified copy of this Resolution to the State of Colorado, Division of Local Government, Department of Local Affairs as required by Section 29-1-109 (2) (c), C.R.S., as amended. 2
Dated this day of, 2019. ATTEST: BOARD OF COUNTY COMMISSIONERS OF GARFIELD COUNTY, COLORADO By: Clerk of the Board Chairperson Upon motion duly made and seconded the foregoing Resolution was adopted by the following vote: Commissioner Chairperson John Martin Commissioner Tom Jankovsky Commissioner Mike Samson AYE NAY ABSENT AYE NAY ABSENT AYE NAY ABSENT STATE OF COLORADO ) ) ss. COUNTY OF GARFIELD ) I, Jean Alberico, County Clerk and ex-officio Clerk of the Board of County Commissioners in and for the County and State aforesaid do hereby certify that the annexed and foregoing Resolution is truly copied from the Records of the Proceedings of the Board of County Commissioners for said Garfield County, now in my office. IN WITNESS WHEREOF, I have hereunto set my hand an affixed the seal of said County, at Glenwood Springs, this day of, A.D. 2019 County Clerk and ex-officio Clerk of The Board of County Commissioners 3
March 25, 2019 SUPPLEMENT #2 EXHIBIT A 2019 APPROVED BUDGET Prior approvals/discussion by Board Carry forwards from prior year New requests Account Number Department & Account Description Amount Comments 100 GENERAL FUND Revenues: 100 05 016 3310.144 Sheriff, SCAAP Grant 10,000.00 100 05 001 3343.159 Sheriff, State POMH Grant 168,716.00 Unanticipated SCAAP grant revenue received. See related expense below. The County was the recipient of the Peace Officer Mental Health (POMH) DOLA grant. See related expenses below. 100 93 093 3640 Veg Management, Contributions 10,000.00 Donation from Crown Castle for the Youth Corps program. 188,716.00 100 01 003 4810.002 BOCC, Grants Non Profit 25,000.00 100 01 003 4810.002 BOCC, Grants Non Profit 16,000.00 100 05 001 4595 Sheriff, SCAAP Grant 10,000.00 100 05 001 4330 Sheriff, Prof Services 29,000.00 100 05 001 4550 Sheriff, Printing 6,900.00 100 05 001 4746 Sheriff, Software 12,600.00 100 05 001 4595 Sheriff, Training 67,284.00 100 05 001 4580 Sheriff, Travel 35,500.00 100 05 001 4614 Sheriff, Other Supplies 9,716.00 100 05 001 4130 Sheriff, Overtime 7,716.00 219,716.00 Rifle EDC was awarded their 2018 grant at the last meeting in December. The IGA was not signed and supporting documentation was not received until after the AP cut off for year end. This is the to be carried forward to cover payment of grant funds to be paid in 2019. Donation from Crown Castle for the Youth Corps program. See related revenue above. On 2/19/19 the BOCC approved matching funds in the amount of $6,000 to allow for an additional two weeks of work from the Regional Service Crew. Unanticipated SCAAP grant revenue received for training. See related revenue above. The County was the recipient of the Peace Officer Mental Health (POMH) DOLA grant. See related revenue above. For data entry only: Debits 408,432 121 HUMAN SERVICES FUND 121 21 114 000 4863 Dept Human Services, Refund 532,610.00 532,610.00 On 2/19/19 the BOCC approved the repayment of restricted fund balance for the Single Entry Point Program as requested by the State of Colorado. For data entry only: Debits 532,610 124 CONSERVATION TRUST FUND 124 24 001 4810 Conservation Trust, Grants 23,822.00 The 2018 Adopted included $200,000 for the Battlement Mesa Parks & Rec trail project. This is the remaining amount to be carried forward to cover the cost of the remaining invoices expected to be received and processed in 2019. 23,822.00 For data entry only: Debits 23,822
126 AIRPORT FUND 126 26 001 4340 Airport, Technical Services On 3/11/19 the BOCC approved additional funds for funding of the 10,164.00 annual DBT Transportation Services contract. 10,164.00 For data entry only: Debits 10,164 135 OIL & GAS MITIGATION FUND 135 01 003 4810 BOCC, Grants 350,000.00 350,000.00 On 1/21/19 the BOCC approved additional funds for Youth Zone's capital campaign. For data entry only: Debits 350,000 150 CAPITAL EXPENDITURES FUND 150 02 001 4746 Assessor, Software 149,000.00 149,000.00 On 2/19/19 the BOCC approved additional funds for Pictometry services to be provided by Oblique Imagery. For data entry only: Debits 149,000 200 SOLID WASTE DISPOSAL FUND Revenues: 200 55 150 4725 Landfill, Building 253,765.00 On 3/25/2019 the BOCC approved additional funds necessary to complete the scale house relocation project. 253,765.00 For data entry only: Debits 253,765 Total Supplemental Revenues 188,716.00 Total Supplemental Expenditures 1,539,077.00 For data entry only: Debits: 1,727,793 : Board Approval Date: Monday, March 25, 2019 Journal No.: Finance Director Initials: 2nd Approval Initials: TW Date: Entered by:
Revenues Fund Adopted #1 #2 Total Amended 100 GENERAL FUND 52,732,986 567,056 188,716 53,488,758 25,981,510 53,488,758 54,486,875 24,983,393 28,121,514 119 PUBLIC HEALTH FUND 2,867,245 2,867,245 2,931,892 2,867,245 3,821,113 1,978,024 3,930,275 120 ROAD & BRIDGE FUND 6,968,929 6,968,929 24,427,561 6,968,929 14,243,167 17,153,323 24,501,558 121 HUMAN SERVICES FUND 16,778,873 16,778,873 16,747,724 16,778,873 20,999,972 12,526,625 15,935,058 123 COMMUNITY EVENTS FUND 410,075 410,075 1,178,591 410,075 725,762 862,904 1,207,256 124 CONSERVATION TRUST FUND 200,150 200,150 123,807 200,150 223,822 100,135 203,266 125 EMERGENCY RESERVE FUND 500,000 500,000 3,483,290 500,000 500,000 3,483,290 3,983,290 126 AIRPORT FUND 1,319,315 1,319,315 1,094,698 1,319,315 1,643,992 770,021 1,353,691 127 CLERK & RECORDER EFTF FUND 13,017 13,017 44,676 13,017 21,600 36,093 36,031 128 TRAFFIC IMPACT FUND 220,090 220,090 239,080 220,090 459,170 261,968 129 LIVESTOCK AUCTION FUND 602,000 602,000 41,893 602,000 602,000 41,893 191,893 130 COMMISSARY FUND 103,000 103,000 36,255 103,000 103,000 36,255 36,958 133 RETIREMENT FUND 37,800 37,800 3,713,945 37,800 1,289,244 2,462,501 3,540,466 135 OIL & GAS MITIGATION FUND 1,400,000 1,400,000 9,302,517 1,400,000 384,000 10,318,517 9,330,961 136 GARFIELD COUNTY GRANT FUND 5,000 5,000 5,000 150 CAPITAL EXPENDITURES FUND 2,219,350 419,565 2,638,915 6,480,742 2,638,915 4,835,630 4,284,027 6,984,138 187 TRAVELER'S HIGHLAND PID 25,200 25,200 98,740 25,200 25,400 98,540 106,679 200 SOLID WASTE DISPOSAL FUND 1,332,500 1,332,500 5,286,011 1,332,500 2,370,541 4,247,970 5,292,923 210 MOTOR POOL FUND 1,853,198 1,853,198 5,159,156 1,853,198 2,183,301 4,829,053 5,292,043 FUND TOTALS 89,583,728 986,621 188,716 90,759,065 106,377,087 90,759,065 108,459,419 88,676,733 110,314,967 Expenditures Garfield County Overview as of 03/25/2019 Fund Adopted #1 #2 Total Amended 100 GENERAL FUND 54,195,001 72,158 219,716 54,486,875 119 PUBLIC HEALTH FUND 3,821,113 3,821,113 120 ROAD & BRIDGE FUND 12,546,584 1,696,583 14,243,167 121 HUMAN SERVICES FUND 20,467,362 532,610 20,999,972 123 COMMUNITY EVENTS FUND 725,762 725,762 124 CONSERVATION TRUST FUND 200,000 23,822 223,822 125 EMERGENCY RESERVE FUND 500,000 500,000 126 AIRPORT FUND 1,027,017 606,811 10,164 1,643,992 127 CLERK & RECORDER EFTF FUND 21,600 21,600 128 TRAFFIC IMPACT FUND 129 LIVESTOCK AUCTION FUND 602,000 602,000 130 COMMISSARY FUND 103,000 103,000 133 RETIREMENT FUND 1,289,244 1,289,244 135 OIL & GAS MITIGATION FUND 34,000 350,000 384,000 136 GARFIELD COUNTY GRANT FUND 150 CAPITAL EXPENDITURES FUND 2,188,300 2,498,330 149,000 4,835,630 187 TRAVELER'S HIGHLAND PID 25,400 25,400 200 SOLID WASTE DISPOSAL FUND 2,061,710 55,066 253,765 2,370,541 210 MOTOR POOL FUND 2,178,301 5,000 2,183,301 FUND TOTALS 101,952,394 4,967,948 1,539,077 108,459,419 Fund Bal. 1/1/2019 Amended Revenues Amended Expenditures Proj. Fund Bal. 12/31/2019 Fund Balance as of 03/18/19