College of the Canyons A S S O C I A T E D S T U D E N T G O V E R N M E N T A G E N D A Wednesday, March 21th, 2018 1:30pm STCN-129 SENATE MEETING Teleconference Location: 1.0 General Business College of the Canyons Canyon Country Campus Room 204 17200 Sierra Hwy, Santa Clarita, CA 91351 1.1 Call to Order/Welcome/Establishment of Quorum 1.2 Flag Salute 1.3 Announcements/Correspondence 1.4 Approval of the Agenda for the Senate Meeting of March 21th 2018 1.5 Open Forum 2.0 Consent Calendar 2.1 Approval of the ASG Senate Meeting Minutes from March 14th, 2018 2.2 Approval of Director of Athletic Affairs 3.0 Regular Board Meeting Items (Discussions are limited to five (5) minutes) 3.1 Approval of Transfer of Funds 3.2 Approval of Funds for Student Trustee Advocacy Visit 3.3 Approval of Funds for ASG Computer Lab: NetSupport Annual Maintenance Plan Renewal 3.4 Election Committee Final Reading 3.5 Board Presentation Slide Review 1
4.0 Standing Board Meeting Items 4.1 Recruitment Update 4.2 Legacy Project Update 4.3 Advocacy Update 4.4 Special Populations Update 5.0 Reports (Reports are limited to five (5) minutes) 5.1 Officer Reports 5.1.1 Director Reports... (Any Directors) 5.1.2 Executive Vice President of Activities... Naomi Santa Cruz 5.1.3 Vice President of Activities Valencia...(Vacant) 5.1.4 Vice President of Activities Canyon Country Campus...(Vacant) 5.1.5 Social Student Involvement Coordinators I Valencia... Jisun Kim Social Student Involvement Coordinators II Valencia... Joan Kim Social Student Involvement Coordinator CCC...(Vacant) 5.1.6 Cultural Student Involvement Coordinators Valencia... Halima Syeed Cultural Student Involvement Coordinator COC...(Vacant) 5.1.7 Public Affairs Officer...(Vacant) 5.1.8 Vice President of Inter Club Council... John Perkins 5.1.9 Officer of Marketing and Information... Jordan Law 5.1.10 Executive Liaison Officer... Andrea Ruiz 5.1.11 Student Trustee... Tabitha Kumar 5.1.12 Executive Vice President...(Vacant) 5.1.13 President... Tien Phan 5.1.14 ASG Technician Report... Robin Herndon 5.1.15 Student Services Coordinator CCC Report... Joanna Kelly 5.1.16 Activities Advisor Report... Jess Love 5.1.17 Advisor Report... Kelly Dapp 5.2 District Committees (Reports are limited to three (3) minutes) 5.2.1 Academic Senate- Representative : Devon Miller, Tabitha Kumar 5.2.2 Advocacy- Representative : Devon Miller 5.2.3 Bookstore- Representative : 5.2.4 Body Mind and Wellness- Representative : Halima Syeed, Angela Galadzhyan, Naomi Santa Cruz 2
5.2.5 College Policy Council- Representative: Naomi Santa Cruz 5.2.6 College Planning Team- Representative : John Perkins 5.2.7 Curriculum- Representative : Devon Miller, Tabitha Kumar 5.2.8 Measure E and M- Representative : Tien Phan 5.2.9 PAC-B- Representative : Tien Phan 5.2.10 Parking- Representative : 5.2.11 Technology- Representative : Tien Phan, John McCloud 5.2.12 Women s Conference- Representative : 5.3 Ad-Hoc Committees 5.3.1 Publicity- 5.3.2 Elections- 5.3.3 By-Laws- 5.3.4 Legacy- 6.0 Open Forum 7.0 Announcement of the Next Meeting 8.0 Adjournment IF YOU NEED A DISABILITY-RELATED MODIFICATION OR ACCOMMODATION (INCLUDING AUXILIARY AIDS OR SERVICES) TO PARTICIPATE IN THE PUBLIC MEETING, OR IF YOU NEED AN AGENDA IN AN ALTERNATE FORM, PLEASE CONTACT THE STUDENT DEVELOPMENT OFFICE AT COLLEGE OF THE CANYONS AT LEAST 48-HOURS BEFORE THE SCHEDULED MEETING. 3
AGENDA SECTION: 2 ITEM NUMBER: 1 AGENDA ITEM TITLE: Approval of the ASG Senate Meeting minutes from March 14st, 2018 BACKGROUND: The minutes from the ASG Senate Meeting held on March 14, 2018 need approval. The Senate review the minutes and vote. MOVE TO APPROVE THE MINUTES FROM THE ASG SENATE MEETING HELD ON MARCH 14, 2018 SUBMITTED BY: Robin Herndon, ASG Specialist 4
AGENDA SECTION: 2 ITEM NUMBER: 2 AGENDA ITEM TITLE: Approval of Director of Athletic Affairs BACKGROUND: The Senate will vote on the approval of Mariah Linear for the Director of Athletic Affairs position. After interviewing Mariah and confirming her availability, she has proven to be a great fit for the position. MOVE TO APPROVE MARIAH LINEAR FOR THE DIRECTOR OF ATHLETIC AFFAIRS POSITION SUBMITTED BY: Naomi Santa Cruz, Executive Vice President of Activities 5
AGENDA SECTION: 3.0 ITEM NUMBER: 1 AGENDA ITEM TITLE: Approval of Transfer of Funds BACKGROUND: The Student Resource Center Account is Negative and needs funds transferred to fund expenses for the remainder of the 2017/2018 school year. This account was depleted due to increased events presented by the Office of Student Development at both the Valencia and Canyon Country Campuses. MOVE TO APPROVE A TRANSFER OF $1,000 FROM GENERAL CONTINGENCY ACCOUNT NUMBER 001.9308 TO THE STUDENT RESOURCE CENTER ACCOUNT NUMBER 001.9328 SUBMITTED BY: Melinda Ursetta, ASG Technician 6
AGENDA SECTION: 3.0 ITEM NUMBER: 2 AGENDA ITEM TITLE: Approval of Funds for Student Trustee Advocacy Visit BACKGROUND: Tabitha Kumar was requested to attend an advocacy visit to the state capitol with Eric Harnish, Vice President, Public Information, Advocacy and External Relations/Alternative Energy on March Wednesday, March 21st, 2018. Funds are being requested for flight, parking and meals. MOVE TO APPROVE $700 FROM THE STUDENT REP FEE 72-65220-00-696000-3000 SUBMITTED BY: Melinda Ursetta, ASG Technician 7
AGENDA SECTION: 3.0 ITEM NUMBER: 3 AGENDA ITEM TITLE: Approval of Funds for ASG Computer Lab: NetSupport Annual Maintenance Plan Renewal BACKGROUND: The ASG Computer Lab s license for NetSupport and NetSupport School Classroom Management Software needs to be renewed. The license and software are needed to operate the ASG Computer Lab. COSTS: NetSupport School Annual Maintenance Plan Maintenance Plan: $198.36 NetSupport School Classroom Management Software: $ 67.11 $265.47 Early/On-Time Discount $ (29.75) Total $235.72 MOVE TO APPROVE $235.72 FROM THE COMPUTER LAB SUPPLIES 001.9301 SUBMITTED BY: Ronna Randall, ASG Computer Lab Valencia Campus 8
AGENDA SECTION: 3.0 ITEM NUMBER: 4 AGENDA ITEM TITLE: Final Reading Election Committee BACKGROUND: Election Committee will presenting the final reading of the 2018 Election Code. COSTS: N/A APPROVAL OF 2018 ELECTION CODE SUBMITTED BY: Jess Love, Student Services Coordinator 9
AGENDA SECTION: 3.0 ITEM NUMBER: 5 AGENDA ITEM TITLE: Board Presentation Slide Review BACKGROUND: The Joint Board of Trustee Meeting is next week on March 28 th. The Senate will review the presentation slides that will be presented at the Joint Board Meeting. COSTS: N/A N/A SUBMITTED BY: Robin Herndon, Student Services Coordinator 10