BUTLER COUNTY BOARD OF COMMISSIONERS Tuesday, April 24, 2012 CALL TO ORDER Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bruce Harris, Commissioner Jeff Masterson, Commissioner Peggy Palmer, Commissioner Mike Wheeler, County Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges. Commissioner Woydziak explained that the Board was wearing orange vests in honor of National Work Zone Awareness Week. APPROVAL OF MINUTES Commissioner Wheeler motioned to approve the minutes of the Butler County Commission meeting of Tuesday, April 17, 2012, as written. Commissioner Palmer seconded the motion. Motion carried 4-0 with one abstention from Commissioner Woydziak who was not present at that meeting. PUBLIC COMMENTS Leonard Stalnaker, Sycamore Township Clerk, and Garry Hoy, Sycamore Township Treasurer, came before the Board to discuss a dispute between two landowners located at 140 th St. and Ellis Rd. Administrator Johnson will contact the landowners to discuss the issue. ITEM #1 RECEIVE GAYLE MARTIN WHO WILL PRESENT CHARLENE MILLER WITH THE MINIMPA CERTIFICATE Gayle Martin, Public Affairs Associate, Center for Urban Studies at the Hugo Wall School at Wichita State University, came before the Board to present the MiniMPA Certificate to Charlene Miller, Emergency Management. This is a program for employees who have been selected to most likely be promoted or to take extensive leadership roles in non-profit organizations or city or county government. Commissioner Woydziak congratulated Charlene on her accomplishment. No action was taken. ITEM #2 CONSIDER APPROVAL OF A REQUEST BY THOMAS AND BETTY OVERBY FOR A HOMESTEAD LOT SPLIT WITH APO IN ORDER TO SEPARATE AN EXISTING HOMESTEAD AND 5 ACRES FROM A PARCEL CONTAINING APPROXIMATELY 68.6 ACRES Rod Compton, Planning & Zoning Director, came before the Board for approval of a request by Thomas and Betty Overby for a Homestead Lot Split with APO in order to separate an existing homestead and 5 acres from a parcel containing approximately 68.6 acres. The Planning Commission approved this request by a 5-0 vote. Staff feels the request fully complies with the requirements of the subdivision regulations. Commissioner Woydziak motioned to approve the Homestead Lot Split with APO described as follows, and authorize the Chairman to sign the Easement for Right of Way and the Agricultural Protection Overlay Agreement subject to the recording of the Agricultural Protection Overlay agreement, easement for right of way agreements, and survey of the residential site with the Register of Deeds. The Homestead Lot Split is described as: Beginning Page 1 of 5
at a point approximately 1,046.08 feet East of the Northwest Corner of the Northeast Quarter of Section 27, Township 29 South, Range 3 East of the 6 th P.M., Butler County, Kansas; thence East 467 feet; thence South 467 feet; thence West 467 feet; thence North 467 feet to the beginning. Commissioner Harris seconded the motion. Motion carried 5-0. ITEM #3 CONSIDER APPROVAL OF REQUEST BY CHARLES J. AND BILLIE J. ORR FOR A HOMESTEAD LOT SPLIT WITH APO IN ORDER TO SEPARATE AN EXISTING HOMESTEAD AND 9.55 ACRES FROM A PARCEL CONTAINING APPROXIMATELY 147.4 ACRES Rod Compton, Planning & Zoning Director, came before the Board for approval of a request by Charles J. and Billie J. Orr for a Homestead Lot Split with APO in order to separate an existing homestead and 9.55 acres from a parcel containing approximately 147.4 acres. The Planning Commission approved this request by a 5-0 vote. Staff feels the request fully complies with the requirements of the subdivision regulations. Commissioner Masterson motioned to approve the Homestead Lot Split with APO described as follows, and authorize the Chairman to sign the Easement for Right of Way and the Agricultural Protection Overlay Agreement subject to the recording of the Agricultural Protection Overlay agreement, easement for right of way agreements, and survey of the residential site with the Register of Deeds. The Homestead Lot Split is described as: Beginning at the Southwest Corner of the Southwest Quarter of Section 18, Township 26 South, Range 7 East of the 6 th P.M., Butler County, Kansas; thence North 587.12 feet; thence East 594.34 feet; thence Southeasterly 632.51 feet; thence West 828.5 feet to the beginning. Commissioner Palmer seconded the motion. Motion carried 5-0. ITEM #4 CONSIDER APPROVAL OF A LOAN IN THE AMOUNT OF $25,000 WHICH WILL ALLOW CLEAN FUTURES TO PURCHASE INVENTORY FOR THEIR DO-IT- YOURSELF (DIY) KITS FOR THEIR DURAMAX CONVERSION KITS David Alfaro, Economic Development Director, came before the Board for approval of a loan application from Clean Futures, LLC, El Dorado, in the amount of $25,000 for the purchase of inventory. Clean Futures has designed a Duramax Conversion Kit that will provide increased fuel mileage to owners of the Hummer vehicle. On average, a Hummer will get approximately 8-10 miles per gallon. This conversion kit will increase that mileage 2 to 3 times. This will result in the creation of 3-4 jobs. At this time 25 kits would be built for inventory on top of what will be built and installed by Clean Futures. Commissioner Harris motioned to approve the loan in the amount of $25,000 to Clean Futures LLC to be used to purchase parts and create inventory for their Duramax Do-It-Yourself (DIY) Conversion Kits. Commissioner Wheeler seconded the motion. Motion carried 5-0. Commissioner Palmer clarified that this information is on the web page. Mr. Alfaro stated it is currently on the web page and open to anyone who would like to apply. ITEM #5 CONSIDER APPROVAL OF THE ATTACHED FY2013 KANSAS DEPARTMENT OF CORRECTIONS COMPREHENSIVE PLAN FOR SUBSEQUENT SUBMISSION TO KDOC Chuck McGuire, Community Corrections, came before the Board for approval of the FY2013 Kansas Department of Corrections Comprehensive Plan. When the plan is approved, a final Page 2 of 5
FY2013 line item and narrative budget will be formulated and submitted for approval by the Advisory Board and the Butler County Commission. Mr. McGuire noted the State is concentrating on success rates and asked every agency to strive for a rate of 75% successful discharge of offenders. He stated last year, our agency was around 72% and would do their best to increase by 3%. Commissioner Woydziak motioned to approve the 13 th District Community Corrections KDOC FY2013 Comprehensive plan and authorize the Chair to sign the approval page to be submitted to KDOC. Commissioner Harris seconded the motion. Motion carried 5-0. ITEM #6 CONSIDER APPROVAL OF PAYMENT OF INVOICE TOTALING $7,240 FOR 2012-2013 MAINTENANCE AND SUPPORT OF THE COUNTY S IBM AS/400 COMPUTER Scott Stoskopf, Computer Services Director, came before the Board for approval of payment of invoice totaling $7,240 for 2012/2013 maintenance and support of the County s IBM AS/400 computer. The AS/400 supports Motor Vehicle, Sheriff s Crimes and Detention, and County Attorney s software applications. Commissioner Wheeler motioned to approve the payment of $7,240 for the 2012/2013 support of the IBM AS/400. Commissioner Harris seconded the motion. Motion carried 5-0. ITEM #7 CONSIDER APPROVAL TO OBTAIN BID PROPOSALS FOR THE PURPOSE OF PAINTING THE EXTERIOR OF THE ELECTION CENTRAL BUILDING Darryl Lutz, P.E., Director of Public Works, came before the Board for approval to obtain bid proposals for the purpose of painting the exterior of the Election Central Building. This work is estimated to cost $12,000. Commissioner Masterson motioned to allow the Director of Facilities Management to obtain bid proposals for the exterior painting of the Election Central Building. Commissioner Woydziak seconded the motion. Motion carried 5-0. RECESS Commissioner Woydziak recessed the Board meeting at 9:46 a.m. for 5 minutes. RECONVENE Commissioner Woydziak reconvened the Board meeting at 9:51 a.m. ITEM #9 WORK SESSION ANDOVER NRP Will Johnson, County Administrator, came before the Board to discuss the Andover NRP. Administrator Johnson presented information concerning other city programs. The Commissioners voiced opinions and preferences for the Andover NRP. Andover Mayor Ben Lawrence, Tom Mack, Devlin Enterprises, Kevin Mullen, Ritchie Development, and Shari Rickard, Real Estate Connections, came before the Board in support of the NRP with no caps, or at least higher caps. Mayor Lawrence noted the City Council meeting tonight, and said he would bring an Interlocal Agreement back for approval. No action was taken. RECESS Commissioner Woydziak recessed the Board meeting at 10:42 a.m. for 4 minutes. Page 3 of 5
RECONVENE Commissioner Woydziak reconvened the Board meeting at 10:46 a.m. ITEM #8 RECEIVE, OPEN AND READ SEALED BIDS FOR REPAIR WORK ON THE CONCRETE APPROACH PAVEMENT ON THE WHITEWATER RIVER BRIDGE ON SW 70 TH STREET 10:00 A.M. Darryl Lutz, P.E., Director of Public Works, came before the Board to receive, open and read sealed bids for repair work on the concrete approach pavement on the Whitewater River Bridge on SW 70 th Street. Following are the bids received: Wildcat Construction, Topeka, KS $89,524.50 with bid bond PCI Roads, LLC, St. Michael, Minnesota $115,802.48 with bid bond Commissioner Harris motioned to accept the bids received and to have the County Engineer award the bid, based upon the documentation being complete, to Wildcat Construction, Topeka, KS, in the amount of $89,524.50. Commissioner Woydziak seconded the motion. Motion carried 5-0. Darryl Lutz reviewed the policy for the four 10-hour work days for the summer. The policy states one shop works Monday through Thursday and the other shop works Tuesday through Friday. In order to be more efficient and reduce overtime, Mr. Lutz proposed changing the policy to four 10- hour work days of Monday through Thursday for both shops. Commissioner Harris motioned to authorize the Public Works Department to modify the policy for one year to work four 10-hour work days, Monday through Thursday, for both shops. Commissioner Palmer seconded the motion. Motion carried 5-0. ITEM #10 WORK SESSION CIP Brandon Kauffman, Finance Director, came before the Board to discuss the CIP and reviewed the purpose, process, overview, and policy issues. Alternative funding sources were discussed, which included dedicated sales tax and landfill refuse collections. Administration has asked department heads to present a flat budget and scenarios to reduce their budgets by10%. The Board reviewed the budget calendar. No action was taken. Ron Roberts, County Clerk, and Abbe Carson, Deputy County Clerk, came before the Board to discuss changes regarding the election including voter ID and proof of citizenship, advance mail ballots, canvassing, redistricting, and the possibility of the State changing the Primary Election to August 28 th. APPROVAL OF VOUCHERS Commissioner Masterson motioned to approve the vouchers for April 24, 2012, in the amount of $314,737.07. Commissioner Harris seconded the motion. Motion carried 5-0. COMMISSION ADDS & ABATES Commissioner Palmer motioned to approve Adds & Abates #2528 dated April 24, 2012; Adds in the amount of $740.48 and Abates in the amount of $49,248.30. Commissioner Masterson seconded the motion. Motion carried 5-0. Page 4 of 5
OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS Commissioner Harris noted an invitation from New Star Pipeline for a VIP luncheon at Butler Community College catered by Hereford House. Commissioner Harris stated the 85 th Commencement Ceremonies at Butler Community College will be Saturday, May 12 th. Commissioner Wheeler asked about inmates from the State being held at the jail. Commissioner Woydziak stated we signed a contract with KDOC to hold up to 20 inmates if need be. Administrator Johnson received the plaque for the GFOA Award and Commissioner Woydziak presented it to Brandon Kauffman, Finance Director. ADJOURNMENT Commissioner Wheeler motioned to adjourn the meeting of the Board at 12:19 p.m. Commissioner Harris seconded the motion. Motion carried 5-0. Page 5 of 5