August 4 & 5, 2003, Emmett, Idaho Pursuant to a recess taken on July 28, 2003, the Board of Commissioners of Gem County, Idaho, met in regular session this 4 th & 5 th day of August, 2003, at 8:00 a.m. Present: Ed Mansfield Sharon Pratt Michele Sherrer Susan Howard Chairman Commissioner Commissioner Clerk Whereupon the following proceedings were had, to-wit: July 28, 2003, OPEN FORUM OLA: An open forum was held in Ola at the Ola Community Hall. Attending were Commissioners Mansfield and Sherrer and Clerk Howard. There were 8 members of the public in attendance. Topics of discussion were: the changing of ¾ inch gravel for ½ inch gravel for chip sealing the roads; Second Fork Road needs some barricades on the curves in four places; there will be a permanent water truck for the roads in the Sweet/Ola area; Highway 16 improvements; the signal light at Substation and Highway 16; Dewey Road extension to the freeway; there needs to be fog lines or reflectors on the Sweet-Ola Highway; no plans for more paving in the Ola area this year; the hospital helipad; mosquito abatement and the Clean Water Act situation; the jail and out-of- County inmates housed there; and a request from the Fire District #2 for some gravel around the new fire station. The Commissioners and Clerk were given a tour of the new fire station. JULY 30, 2003, EXECUTIVE SESSION: A motion was made, seconded, and carried to go into executive session under Idaho Code 67-2345(f) concerning probable litigation and mosquito abatement and the Clean Water Act. Those governing bodies present in the meeting were Commissioners Mansfield, Pratt, and Sherrer. No final decisions were made. A motion was made, seconded, and carried to come out of executive session. August 4, 2003: Pledge of Allegiance was said. DEPARTMENT HEADS: Dennis Pulley, Road & Bridge Supervisor,
reported that his Department, upon approval of the Commissioners, will be doing the excavation of the parking lot in front of the EMS Building. The Board gave approval. It was included as a match of approximately $22,000 for the remodel grant. Dennis had a question concerning a Worker s Compensation claim in his department. He stated that he has enough money left in his FY2003 budget to purchase a sweeper that he has budgeted in his FY2004 budget and would like approval to purchase it now. Through a motion, approval was given. Debra Lish, Planning & Zoning Administrator, reported they issued 33 building permits, 2 zoning permits, and 4 special use permits. They had a total of $23,063.00 in fees collected, which was up $11,132 from last year. There were 13 new homes started in July. Discussion was had on the hiring of a new Building Inspector. Janelle Schnieder, Juvenile Probation Officer, reported 87 juveniles on their caseload, with fourteen new juvenile petitions, and two currently serving detention time. She presented a District III quarterly report issued by the Department of Juvenile Corrections. Interviews for Big Brothers/Big Sisters will be done in the back office of the Juvenile Probation Building. The County will be putting in $8,000 for the Big Brothers/Big Sisters program for FY2004. Martin Joyce, Landfill Supervisor, reported they took in 1,161 ton of trash from City Transfer for an amount of $14,518.75 with the removal of the burnt building on Main Street. There was an average of 128 vehicles per day and 3000 per month that came through the landfill. The tires are all gone and the metal should be baled this month. Mark Rekow, Ambulance Director, reported he had $11,767.28 in collections. There were 64 transports with 37 calls that were not transported, including 12 calls to the jail. Mark has gotten the first draft of the blueprints for the remodel of the EMS Building. The asphalt will be removed in the next two weeks. Jake Wyant, Noxious Weed Supervisor, reported they will be putting up signs at the Airport Pond and Sawyers Pond warning people of the Eurasian Milfoil. He is looking for temporary help for his Department. He got the most troublesome weeds sprayed last month. He will be doing a survey for ISDA to map some weeds in the County that they are considering adding to the noxious weed list. He would like to get a new computer on a 50/50 match so he would have the ability to load some maps. Morris Huffman, Economic Development Specialist,
reported that he took the second course of a three-year course to hopefully become a Community Developer. He saw a demonstration of a bundler, but the motor broke down, so he didn t get to see much. He has been visiting with the people building a new golf course in the County. There will be a meeting with the Department of Commerce and Shadow Butte Development Corporation today, with a visit to the Shadow Butte Industrial Park site. BID FOR SWEEP TRUCK APPROVED: A motion was made to piggyback off of a State of Idaho Transportation Department bid for a 5 Waldon Sweepmaster 250 road broom in the amount of $28,167. It was seconded and carried. ELECTED OFFICIALS: Greg Himes, Assessor, reported he will be going to the Assessor s Conference this month. Discussion was had on Homeowners exemptions and new legislation on full disclosure for real estate sales. Greg is busy interviewing for two openings in his office. Clint Short, Sheriff, reported it is costing approximately $.74/day/inmate to feed inmates. They billed Boise County $3,280 and the State $2.960 for housing their inmates in July. Currently there are 39 inmates--4 State and 2 Boise County. There has been $1,825 of incarceration fees collected since the jail opened. They are starting to work with Action Collection on helping to collect delinquent incarceration fees. GEM COUNTY/BOISE COUNTY FAIR: Jim England, Fair Board Chairman, came in to report on the Fair. He stated there was a good turnout. He thanked the Commissioners for all of their support. INDIGENT APPLICATIONS: A motion was made, seconded, and carried to go into executive session under Idaho Code 67-2345(1)(d). Deputy Clerk Sue Spencer presented the following indigent applications: 03-027 Application needed a release of statutory lien signed. 03-036 Application needed a release of statutory lien signed. 03-042 Application needed a release of statutory lien signed. 03-050 Application needed a release of statutory lien signed. 03-062 Application for medical assistance needed a statutory lien signed.
03-063 Application for rent deposit of $300, which also needed a statutory lien signed. 03-064 Application for rent assistance of $1,150. 03-065 Application for a motel room expense for one night was approved on an emergency basis. 03-066 Application for medical assistance needed a statutory lien signed. A motion was made, seconded, and carried to come out of executive session. A motion was made to sign release of statutory liens for 03-027, 03-036, 03-042, and 03-050, to sign a statutory lien for 03-062, to approve and sign a statutory lien for 03-063 of $300 rent deposit, to approve 03-064 for one month s rent of $500, to sign the approval and approve a demand warrant for 03-065, and to sign a statutory lien for 03-066. It was seconded and carried. The Board recessed for lunch at 12:00 p.m. and reconvened at 1:00 p.m. DEPARTMENT OF COMMERCE: LaMoyne Hyde, the Director of the Department of Commerce, met with the Commissioners, State Representatives and Senator from District 11, and representatives from Chamber of Commerce, SAGE, and Shadow Butte Development Corporation. SBDC led a presentation to Mr. Hyde of the proposed site on County property for a light-industrial park, hoping for support for the RBDG grant of $500,000 to SBDC and the County from the Department of Commerce for the infrastructure in the park. Afterwards, Mr. Hyde was taken on a site tour of the property. BUDGET WORKSHOP: The Board held a workshop for FY2004 budget. The Board recessed at 5:00 p.m. to reconvene at 8:00 a.m. on August 5, 2003. August 5, 2003 Pledge of Allegiance was said. MORRIS HUFFMAN SALARY: Morris Huffman, Economic Development Specialist met to ask that his salary be watched better next year so there are no adjustments at the end of the year in FY2004. He was told that the Clerk s Office will be on top of it next year so that there would
be minimal adjustments, if any. WADE DISHION-MISDEMEANOR PROBATION QUARTERLY REPORT: Wade Dishion met to go over the quarterly report for the Misdemeanor Probation. He has had 32 assignments the last quarter. There were 35 case closures with 83% closed successfully. There were 30 ordered to complete treatment programs, with 3 being successful. There was $15,657 in fines due, with $13,473 collected and the rest expected to be collected. There were 22 assigned to SILD, with 86% completed. There were 39 drug tests, with 10 testing positive. They have had a total of 600 cases since November 1, 1998, the beginning of the program, with 59 who have absconded. McCOURT ACRES SUBDIVISION PRELIMINARY/FINAL PLAT: Planning & Zoning Administrator Debra Lish presented the preliminary/final plat for the McCourt Acres Subdivision. The Commissioners had some questions concerning the rebuilding of Lower Bluff Road in front of the subdivision and water drainage, which were discussed. The CC&R s were discussed. No decision was made. WALTER KNOX MEMORIAL HOSPITAL EXPANSION: Assistant Prosecutor Tim Fleming, Representatives from Walter Knox Memorial Hospital and Max Long, Hospital Administrator, reviewed with the Commissioners the remodel they are planning for Walter Knox Memorial Hospital. He explained that with the new status of the Hospital at critical care, Medicare will pay 100% of the cost of any Medicare patient treatment. They will be borrowing $5,000,000 for the remodel. Neil Moss from Idaho Health Facilities Authority presented a Preliminary Official Statement and went over the financial status of the Hospital compared to other hospitals. Mike Lewis from Seattle Northwest, the underwriter for the bonds, helped Idaho Health Facilities Authority and the Hospital to answer questions that were asked by the Commissioners. The Board recessed at 12:00 p.m. for lunch to reconvene at 12:30 p.m. EMPLOYEE MEETINGS PAYROLL CHANGES: Two employee meetings were held to explain the two options for a payroll change. The employees were given a chance to vote for one of two options. The first option was to keep the pay period the same, being monthly and ending on the last day of each
month, with a change to payday on the 7 th of the following month. The other option would be to change the pay period to bi-weekly and payday being paid on the following Friday. A third meeting will be held this evening at 6:00 p.m. INDIGENT HEARING: The hearing was tape recorded and done in executive session. A medical indigent hearing was held for Case #03-041. Those present were Commissioners Mansfield, Pratt, and Sherrer, Deputy Clerk Sue Spencer, Assistant Prosecuting Attorney Tim Fleming, and the Applicant. No decisions were made during the executive session. After coming out of executive session, through motion, a motion was made to uphold the decision of denial for 03-041 because no indigency exists. It was seconded and carried. McCOURT ACRES SUBDIVISION PLAT DECISION: A motion was made to accept the P & Z Commission s recommendation to approve the final preliminary plat for the McCourt Acres Subdivision, adding the recommendations of Emmett Irrigation, Gem Soil and Water Conservation District, and in addition to the Road Department s recommendation to also widen Lower Bluff Road from the intersection with Idaho Blvd to the North property line of Lot No. 7. It was seconded and carried. TIM OLSON UNITED WAY: Tim Olsen and Sally Zive, representing United Way, met to visit with the Board about the United Way program. They are going into communities, asking what the needs are that United Way may be able to help with. One of their staff helped with the Community Assessment Program. United Way is considering helping with the Big Brothers/Big Sisters program or other worthy programs in Gem County. The Commissioners said that the Senior Citizens Center may be an area of need in the County. They asked that the Commissioners suggest someone from the County that might be willing to set at the table when decisions are made by United Way as to where their funding goes. Their next meeting is the end of August. PROSECUTING ATTORNEY MATTERS: Assistant Prosecuting Attorney Tim Fleming met concerning legal matters. Discussion was had on the rental of County property and also on a workers comp matter. The Commissioners were advised to record the order, which would contain the Findings of Fact, to close certain streets and alleys in the Sweet Township, which precipitated the recording of certain quitclaim deeds.
MINUTES READ AND APPROVED: The minutes of August 4 & 5, 2003, were reviewed. A motion was made to approve the minutes of August 4 & 5, 2003, as read and corrected. It was seconded and carried. The Board recessed at 5:30 p.m. to 8:00 a.m. for regular meeting on August 11, 2003. CLAIMS FOR THE FOLLOWING FUNDS WITH WARRANTS WRITTEN July 1, 2003, to July 31, 2003: CURRENT EXPENSE FUND...................... $ 122,906.42 ROAD & BRIDGE FUND............................ 188,793.36 CIGARETTE TAX/BLOCK GRANT..................... 4,838.70 DISTRICT COURT FUND............................ 21,390.17 COUNTY FAIR FUND............................ 19,684.30 COUNTY JUSTICE FUND............................ 169,443.16 FAIR, GROUNDS & BUILDINGS FUND................ 5,945.79 III HEALTH DISTRICT FUND...................... 12,074.00 INDIGENT........................................ 16,529.33 REVALUATION FUND............................ 9,103.48 SOLID WASTE FUND............................ 22,477.60 TORT.............................................. 2,079.13 NOXIOUS WEED FUND............................ 10,326.03 SNOWMOBILE.................................. 1,000.00 WATERWAYS.................................. 5,099.77 JAIL FACILITIES BUILDING.......................... 52,737.33 INSURANCE POOL.................................. 1,486.67 AMBULANCE FUND............................ 12,024.72 BOND REDEMPTION............................ 174,272.50 TOTAL $ 852,212.46 Approved: Chairman Attest: Clerk