Council Chamber January 14, 2019 Henry L. Brown Municipal Bldg.: 5:30 p.m. One Grand Street (517) 279-9501 Coldwater, Michigan www.coldwater.org CALL THE MEETING TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CITY COUNCIL MINUTES REGULAR MEETING Mayor Kramer called the meeting to order with the following Councilmembers present: Councilmembers Cisco Ortiz and Travis Machan, representing the 1 st Ward; Councilmembers Chris Pierce and Jim Knaack, representing the 2 nd Ward; Councilmembers Michael Beckwith and John Petzko, representing the 3 rd Ward; and Councilmembers Randall Hazelbaker and Scott Houtz, representing the 4 th Ward. OTHERS PRESENT: Keith Baker, Megan Angell, Mark Bartell, Tom Eldridge, Jeff Budd, Dave Sattler, Dean Walrack, Shauna Chávez, Lisa Miller and Susan Heath; and Don Reid. PUBLIC COMMENTS CONSENT AGENDA (Item Numbers 1-15): The items listed in the Consent Agenda are considered to be routine by the City Council and the City Manager and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Councilmember or citizen. In this event, the item will be removed from the Consent Agenda and Council action will be taken separately on said item. Those items so approved under the heading Consent Agenda will appear in the Council minutes in their proper form. 1. City Council Regular Minutes of December 10, 2018. 2. Coldwater Public Library Advisory Board Regular Minutes of November 12, 2018. 3. Coldwater Housing Commission Regular Minutes November 13, 2018. 4. Coldwater Housing Commission Regular Minutes December 11, 2018.
January 14, 2019 Page 2 5. Coldwater Housing Commission 2018 Annual Report. 6. Zoning Board of Appeals Special Minutes of November 28, 2018. 7. Planning Commission Regular Minutes of December 3, 2018. 8. Recreation Board Minutes of November 7, 2018. 9. Historic District Commission Regular Minutes of September 12, 2018. 10. Board of Public Utilities Regular Minutes of November 20, 2018. 11. Board of Public Utilities Reports and Financial Statements for October, 2018. 12. Michigan South Central Power Agency Regular Minutes of November 1, 2018. 13. Michigan South Central Power Agency Special Minutes of November 14, 2018. 14. City of Coldwater monthly Financial Report for November, 2018. 15. Letter from Cayden Sparks, Executive Director, Coldwater Area Chamber of Commerce, requesting permission to use downtown sidewalks, parking spaces, parks, Police & DMS services, electrical and water for their 2019 Festivals and Events from January through December. ACTION ON CONSENT AGENDA Council Action: Motion by Councilmember Hazelbaker, seconded by Councilmember Petzko, to approve Consent Agenda Items 1-15, as presented. END OF CONSENT AGENDA 16. Bills and Accounts: $427,048.65. Council Action: Motion by Councilmember Ortiz, seconded by Councilmember Houtz, to approve Bills and Accounts in the amount of $427,048.65, as presented.
January 14, 2019 Page 3 17. City Manager s Report 2018 Large Item Pick Up Report There were 3,211 large items picked up at the curb by Republic Waste Services in 2018. That is an average of almost 62 items per week City wide. The heaviest weeks are in the early Spring and Summer with less items collected during the four Winter months. This continues to be a valuable and well used service and helps keep up the overall appearance of the community. It also helps in code enforcement when our staff can explain that there is a way in which to dispose of large items at no additional expense. Items are collected for City residents each Monday. Residents can request a pick up (by Thursday at 3:00 p.m.) by either calling 279-9531 or online at www.coldwater.org. Transfer Station A reminder that Republic Waste Services operates a transfer station in Quincy where any person can dispose of bulk refuse for a nominal fee. The station is open on Saturdays from 9:00 a.m. to 4:30 p.m. all year long with Wednesday hours also from 9:00 a.m. to 4:30 p.m. between April 1 st and October. New Police Officer The City would like to announce the hiring of Officer Bryan Regan to the Coldwater Police Department. Officer Regan is a current resident of the City of Coldwater. Officer Regan is scheduled to begin on Monday January 21, 2019. He will be introduced at the January 28, 2019 City Council meeting at which he will give a full introduction. Recreation Update We have a record 54 teams signed up for adult volleyball this winter and another 20 men s basketball teams. The inflatable day was well attended over the holiday break as well. Ice Fest 2019 Mark your calendars for the annual Coldwater Ice Fest coming up 10 a.m. to 10 pm. Saturday, January 26, 2019, with ice carvings, demonstrations, chili cook off, a charity pub crawl, evening concert with a Rolling Stones tribute band at the Tibbits Opera House and more. Come downtown to experience all of the fun! Contact the Coldwater Area Chamber of Commerce for more information or to register for an event at www.coldwaterchamber.com. Daddy Daughter Dance This popular social event is for girls in kindergarten through 6th grade that are attending a Coldwater School and their dads, grandpas, or uncles on Saturday, February 9, 2019. Spend an evening of fun with your special girl! There will be dancing, pictures, flowers and refreshments. This event sells out annually (max 550 persons) so don't wait, sign up now. Sign up at www.coldwater.org or by calling 517-278-8566 for assistance. Spring Yard Clean Up With the poor fall weather, we recognize that not everyone was able to get their leaves out to the street for pick up. To help with Spring yard clean up, the City will be conducting one additional curbside leaf pickup in April to help residents spruce up their properties. There will only be one round and the dates will be announced at the beginning of April depending upon the weather. Until then, yard waste can be bagged in paper bags for eventual pick up. Please do not rake leaves to the street until an announcement is made in the Spring. Thank you for keeping Coldwater an attractive place to live. Downtown Development Update Councilmember James Knaack asked for an update on the City s investment with Haberl Media, LLC for consulting services for downtown development.
January 14, 2019 Page 4 Council Action: Motion by Councilmember Pierce, seconded by Councilmember Beckwith, to approve and place on file the City Manager s Report, as presented. 18. Memos from Dave Sattler, DMS Director, requesting approval of equipment purchases: a. 2019 F-350 4x4 pickup cab and chassis, Cole Ford in Coldwater, Michigan, $28,146.72, with dump box and accessories from Truck and Trailer of Dutton, Michigan for $13,599.00, for a total purchase price of $41,745.72 Council Action: Motion by Councilmember Beckwith, seconded by Councilmember Knaack, to approve DMS equipment purchase of a 2019 F-350 4x4 pickup cab and chassis from Cole Ford for $28,146.72, with dump box and accessories from Truck and Trailer of Dutton, Michigan, for $13,599.00, as presented. b. Kubota RTV-X1100CWL-H Utility Vehicle, Kings Equipment Group, $17,975.00. Council Action: Motion by Councilmember Hazelbaker, seconded by Councilmember Ortiz, to approve DMS equipment purchase of a Kubota RTV-X1100CWL-H Utility Vehicle, from Kings Equipment Group for $17,975.00, as presented. 19. Consider adoption of Resolution No. 19-06 requesting annual MDOT right of way usage. Council Action: Motion by Councilmember Machan, seconded by Councilmember Knaack, to adopt Resolution No. 19-06, as presented.
January 14, 2019 Page 5 20. Letter from Keith Baker, City Manager, regarding MDOT grant request for Allen Ave. Road Improvement Project- Consider adoption of Resolution No. 19-08. Council Action: Motion by Councilmember Petzko, seconded by Councilmember Knaack, to adopt Resolution No. 19-08, as presented. 21. Memo from Jeffrey W. Budd, Director, regarding lease of 168 Division St. to the MSCPA Consider adoption of Resolution No. 19-01 and approval of Lease Agreement No. A18-21. Council Action: Motion by Councilmember Beckwith, seconded by Councilmember Machan, to adopt Resolution No. 19-01 and approve Lease Agreement No. A18-21, as presented. Ayes: Councilmembers: Houtz, Ortiz, Machan, Pierce, Knaack, Beckwith, Petzko, Hazelbaker and Mayor Kramer 22. Letter from Megan Angell, City Attorney, regarding farmland rental agreements consider adoption and approval of: a. Resolution No. 19-02 and Agreement No. A18-23 - Bailey Farm; Council Action: Motion by Councilmember Ortiz, seconded by Councilmember Machan, to adopt Resolution No. 19-02 and approve Lease Agreement No. A18-23, as presented.
January 14, 2019 Page 6 Ayes: Councilmembers: Ortiz, Machan, Pierce, Knaack, Beckwith, Petzko, Hazelbaker, Houtz and Mayor Kramer b. Resolution No. 19-03 and Agreement No. A18-24 - Treat Farm; Council Action: Motion by Councilmember Beckwith, seconded by Councilmember Pierce, to adopt Resolution No. 19-03 and approve Lease Agreement No. A18-24, as presented. Ayes: Councilmembers: Machan, Pierce, Knaack, Beckwith, Petzko, Hazelbaker, Houtz, Ortiz and Mayor Kramer c. Resolution No. 19-04 and Agreement No. A18-25 Cangialosi Farm. Council Action: Motion by Councilmember Hazelbaker, seconded by Councilmember Petzko, to adopt Resolution No. 19-04 and approve Lease Agreement No. A18-25, as presented. Ayes: Councilmembers: Pierce, Knaack, Beckwith, Petzko, Hazelbaker, Houtz, Ortiz, Machan and Mayor Kramer 23. Memo from Jeffrey Budd, Utility Director, regarding updates to Rules, Regulations & Rates Consider adoption of Resolution No. 18-59. Council Action: Motion by Councilmember Knaack, seconded by Councilmember Ortiz, to adopt Resolution No. 18-59, as presented.
January 14, 2019 Page 7 24. Letter from Megan Angell, City Attorney, regarding proposed amendment to the drug paraphernalia ordinance Consider introduction of Ordinance No. 818. Council Action: Motion by Councilmember Hazelbaker, seconded by Councilmember Machan, to introduce for first reading Ordinance No. 818, as presented. PUBLIC COMMENTS UNFINISHED BUSINESS NEW BUSINESS ADJOURNMENT Noting no other business to come before Council, Mayor Kramer adjourned the regular meeting at 6:13 p.m. Susan E. Heath, CMC City Clerk