Page 1 of 6 CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF MAY 1, 2017 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 1st day of May 2017 in the Council Chambers at 540 Water Street. Mayor Deborah Stinson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray, Catharine Robinson, Michelle Sandoval, Amy Howard, and Deborah Stinson. Staff members present were City Manager David Timmons, City Attorney Steve Gross, Planning Director Lance Bailey, Public Works Director Ken Clow, Finance and Administrative Services Director Nora Mitchell, and City Clerk Joanna Sanders. There were none. CHANGES TO THE AGENDA SPECIAL PRESENTATIONS Bicycle Friendly City Award by League of American Bicyclists Steve Durrant Board Member for the League of American Bicyclists presented a certificate designating the City as a Bicycle Friendly Community in the Silver Award category for years 2016 to 2020. Bike Month Proclamation Lys Burden accepted the proclamation on behalf of Transportation Lab (TLAB) and Local 20/20, hosts of the May 1 bike ride and Bike Month festival event at the Cotton Building. Law Day Proclamation City Attorney Steve Gross accepted the proclamation on behalf of the Jefferson County Bar Association. Public comment COMMENTS FROM THE PUBLIC
Page 2 of 6 Monica Bell spoke about concerns on the recently passed resolution on Affordable Housing related to the Cherry Street property. Jan Krick spoke in support of a housing trust and reactivating a City housing advisory committee. Cynthia Koan spoke about short-term rentals and affordable housing. Sam Daily spoke about affordable housing. City staff response City Manager David Timmons gave a brief history of the City's work on housing. He recognized a variety of housing options are needed and explained the work with Homeward Bound to create a new board. The most recent building project is an opportunity to invigorate the need for housing. Approval of Bills, Claims and Warrants CONSENT AGENDA Vouchers 156721 through 156830, Vouchers 543 through 545 and Electronic Fund Transfers in the amount of $505,940.07. Approval of Minutes: March 27, April 3, April 10 and April 17, 2017 Appointment of Jim Todd (Position 2, Term Expires May 1, 2020), Ed Robeau (Position 3, Term Expires May 1, 2020), and Jake Marley (Position 5, Term Expires May 1, 2019) to the Parks, Recreation and Tree Advisory Board; Appointment of Don Schussler (Position 1, Term Expires May 1, 2020) and Cate Comerford (Position 2, Term Expires May 1, 2020) to the Historic Preservation Committee; Appointment of Robert Doyle (Position 6, Term Expires December 31, 2019) to the Planning Commission; Appointment of William Roney (Nonvoting Position 14, Term Expires May 1, 2020) and the Executive Director of the Fort Worden Public Development Authority, or any designee of the Executive Director (Collector Position 10, Term Expires May 1, 2020) to the Lodging Tax Advisory Committee; Appointment of Kathryn Ryan (Position 4, Term Expires May 1, 2020) to the Library Advisory Board; Appointment of Mike Kaill (Position 2, Term Expires May 1, 2020) and Mark Henthorn (Position 9, Term Expires May 1, 2020) to the Non-Motorized Transportation Advisory Board Resolution 17-020 Authorizing the City Manager to Update Authorized Signers for Agreement with Zurich American Life Insurance Company Motion: Amy Howard moved to approve the consent agenda as amended to reflect changes to the minutes of April 3 (Page 2) to correct the spelling of the name Susan Hargleroad. Minutes of April 17, 2017 were changed to move Nora Mitchell's name to the list of staff present. Pamela Adams seconded.
Page 3 of 6 UNFINISHED BUSINESS Ordinance 3169 Related to City Administration and Personnel; Revising Certain Job Titles, Qualifications, and Responsibilities; Repealing Obsolete Provisions, and Amending Title 2 of the Port Townsend Municipal Code City Attorney Steve Gross reviewed the substantive changes and standard format being sought throughout Title 2 as outlined in the ordinance. Motion: Catharine Robinson moved to approve Ordinance 3169 Related to City Administration and Personnel; Revising Certain Job Titles, Qualifications, and Responsibilities; Repealing Obsolete Provisions, and Amending Title 2 of the Port Townsend Municipal Code. David Faber seconded. NEW BUSINESS Resolution 17-022 Authorizing the City Manager to Sign the Consultant Contract for Preparation of the Stormwater Management Plan Public Works Director Ken Clow reviewed the need for the plan update. A supplemental budget appropriation is needed because the estimated consultant contract amount exceeds that in the stormwater budget. The supplemental budget request was reviewed with the Finance and Budget Committee and stormwater fund reserves or an interfund loan would be used to address the expense. There was no public comment. Motion: David Faber moved to approve Resolution 17-022 Authorizing the City Manager to Sign the Consultant Contract for Preparation of the Stormwater Management Plan. Pamela Adams seconded. Referring the Draft Stormwater Management Plan to the Planning Commission for Consistency Review Planning Director Lance Bailey explained the need to confirm that this functional plan is consistent with the Comprehensive Plan. If found to be consistent, it would be exempt from inclusion in the annual Comprehensive Plan amendment process. The timing for the review was thought to be later in the year. Motion: Robert Gray moved to approve referring the Draft Stormwater Management Plan to the Planning Commission to conduct a noticed public hearing for consistency review. Pamela Adams seconded.
Page 4 of 6 Ordinance 3174 Related to the Disposition of Surplus Property; Amending the City Manager s Authority to Dispose of Surplus Personal Property and Amending Chapter 3.44 of the Port Townsend Municipal Code Mr. Timmons and Mr. Gross reviewed the proposed amendment to allow the surplus of items by staff in the most efficient and cost-effective manner. The current code does not address how to dispose of personal property with a value under $10,000, so this ordinance would clarify the process. Through these changes, surplus personal property may be disposed of by salvage contract, donation to a qualified nonprofit, or safely disposed of as trash. Public Comment: Monica Bell asked to confirm that this proposed change did not relate to the disposal of real property. Staff confirmed this statement. Motion: David Faber moved to approve waiving Council Rules and approving Ordinance 3174 Related to the Disposition of Surplus Property; Amending the City Manager s Authority to Dispose of Surplus Personal Property and Amending Chapter 3.44 of the Port Townsend Municipal Code. Pamela Adams seconded. Resolution 17-023 Authorizing the City Manager to Negotiate and Execute an Agreement with AHBL for Development of the Howard Street & Upper Sims Way Subarea Plan Planning Director Lance Bailey gave the staff report on selecting a consultant on the final Subarea Plan and reviewed the scope of work for the consultant. Mr. Timmons spoke of the need for additional assistance in completing the land use regulations associated with the Howard Street project. Staff then addressed questions from Council about the interim land use controls currently in place and the possibility for proposed zoning changes as a result of this consultant's work. There were some questions of staff about the potential for residential/commercial uses and the reluctance of commercial development proposals to date. It was noted that one of the reasons the City put in infrastructure was to reduce the barrier to commercial development. The prohibition on formula stores was mentioned as a barrier to development in that area. Public Comment: Monica Bell spoke to the need for more residential development. There were Council comments about the extensive past planning process related to Howard Street and further discussion and explanation of the upcoming public process around the subarea plan. Motion: Amy Howard moved to approve Resolution 17-023 Authorizing the City Manager to Negotiate and Execute an Agreement with AHBL for Development of the Howard Street & Upper Sims Way Subarea Plan. Catharine Robinson seconded.
Page 5 of 6 Amendment of Council Rules to Reflect New Committee Structure Following up from the prior Council work session, Mr. Timmons reviewed the discussion on the proposed restructure of Council committees as provided in the packet. The goal is to make amendments to Council rules to rearrange the Council committee structure and management of advisory boards in closer connection to the strategic plan initiatives. Discussion ensued about the inbox flow chart and the process for bringing new items forward. Staff responded that new items would come forward for prioritization in a Council workshop setting. There was also significant discussion about the advantages and disadvantages of utilizing Council committees versus the whole Council to consider certain topics. There was support for continuing to use workshops and council committees as needed to narrow the decision making. Related to Council rules and how to amend them, it was suggested that staff bring forward a complete amendment of the rules with all updates for consideration. PRESIDING OFFICER S REPORT Mayor reported signing a letter of support for a delegation from Puget Sound on the critical environmental and economic impacts of Puget Sound. She also attended the Climate Action March. CITY MANAGER S REPORT Mr. Timmons reported on the following: - Letter of support for an electric vehicle loop to be located at the new Visitor Center location - Undergrounding the three-phase power along Discovery Road incorporating a transportation path element - Salish School SEPA determination process is underway - A promissory note has been signed for the Cherry Street house delivery on May 10 with siting on May 11 - A request for proposal for housing developers is being considered in order to look at expanding to other properties - Real estate excise tax revenues are nearing the yearly budget projections SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Mr. Faber proposed looking at a variety of housing options and bringing forward an ordinance authorizing the City to directly subsidize the housing trust and development costs. Mr. Timmons mentioned the possibility of a revolving loan fund at a county-wide level as a solution to bring in additional revenue. It was noted that Council should better understand the revolving fund versus the risk of depleting the Council discretionary fund. Choosing a housing board and discussing the City involvement in forming the board was also suggested. Mr. Timmons noted that as a nonprofit the City does not have control over the forming of their board. The representatives would include two from Jefferson and Clallam Counties and there is a structure for the trust. There was a desire and interest from Council in Staff explaining
Page 6 of 6 how the trust was established as well as reviewing the steps toward implementing affordable housing properties as documented in the Housing Action Plan. There was some interest in Council having a representative on the Housing Board. There was a request for an update on the Water Street overlay and a suggestion to better utilize the number of businesses on the Wayfinding signs throughout the City. ADJOURN There being no further business, the meeting adjourned at 8:59 p.m. Attest: Joanna Sanders, CMC City Clerk