REGIONAL SCHOOL UNIT NO. 40 MAINE SCHOOL ADMINISTRATIVE DISTRICT NO. 40 Friendship * Waldoboro * Warren * Washington * Union 1070 Heald Hwy.* PO Box 701 * Union * Maine * 04862 (207) 785-2277 Fax (207) 785-3119 Susan A. Pratt, Superintendent R. Scott Wyman, Business Manager Kimberly Schroeter, Director of Instruction Karen Etheridge, Director of Student Services Board of Directors Meeting Minutes June 21, 2012 Thursday at 7:00 p.m. Central Office Present: Bonnie Davis Micue, Guy Bourrie, Tod Brown, Sherrie Clark, Francis Cross, Mary Genthner, Gail Hawes, Danny Jackson, Sandra O Farrell, Cynthia Rosen, Errol Silvestri, Dennis Wooster, Lynda Letteney. Erik Amundsen(E), Maggie Massengale (E). Agenda Topic Approximate Time I. Opening 7:00 p.m. A. Call to Order by Bonnie Davis Micue 1. Pledge of Allegiance 2. Declaration of Quorum: 803/927 3. Note Absences: Erik Amundsen, Maggie Massengale. (Both Excused) 4. Adjustments to the Agenda: Danny Jackson asked to have the Board remove Policy BEDJ, Add Policy BDE II. Audience with the Public 30 minutes John Higgins, from Waldoboro, congratulated the new members of the Board. Wanda Benner from Friendship talked about bullying and zero tolerance about bullying. She explained what her experience has been and what is being done. She explained how her situation has been dealt with. Bullying problems were talked about with the need to improve the process to deal with the bullying and the issues around bullying. The classroom tolerance is too high for this issue, including not following through when bullying occurs. Kids are taught to not tattle and this seems to be an issue also. Need to change the tattling response and how the students are taught to deal with issues especially at Friendship. The use of electronics has caused this issue to be more visible at earlier grade levels. The parent asked that the system look at this issue.. III. IV. The Board suggested add the anti-bullying committee as an ad-hoc committee. Consent Agenda Approve Minutes of June7, 2012: Motion to approve the minutes: Danny Jackson Vote: 748/0/2 (Sherrie Clark, Gail Hawes). Superintendent and/or Chair Reports A. Superintendent s Report : Projected enrollment sheet for 2012-13 - Mrs. Pratt shared with the Board. Drop Out Prevention committee met and minutes and the plan will be coming to the Board for review.
Mrs. Pratt asked the Board to give her permission to hire teachers with review by the chair of the Board and Personnel Committee during the summer. The Board affirmed permission to allow the Superintendent to hire teachers during July and August with verification from the two chairs. Mrs. Pratt handed out a summer meeting schedule and asked for the Board to take action to approve one meeting a month during July and August. Mrs. Pratt shared that Prescott Memorial, Miller School, Warren Community School, and Union Elementary School all received approval for the Fresh Fruit and Vegetable Grant from Maine Food Service with a total grant of $44,850. She commended Food Service Director Stormie Hendrickson for her efforts to keep this going. Friendship Village School is not a approved due to lower free and reduced lunch percentages so they will not have this program during 2012-13. B. Board Chair s Report- Recognizing student including the spring sports leaders. Mrs. Micue recognized Sherrie Clark for her time on the Board. Mr. Jackson recognized Mrs. Micue for her years on the Board and service to the community. She was presented a certificate and a plant. The Board and audience recessed for cake and punch. C. Business Manager s Report 1) Ditch project- update on Bids. Mr. Wyman shared that both companies met the bid specs and the bid levels were shared. Motion to approve the low bid from Farley and Son s for $19,832.40: Guy Bourrie Seconded: Danny Jackson Vote: 582/55/3 (Gail Hawes)( Mary Genthner, Sherrie Clark, Bonnie Davis Micue) Blue sheet- Mr. Wyman shared the financial status as of today. Waiting for revenue for May and June. The DOE had some software issues for lunch programs. Also, he asked for a transfer from one approved article to another as follows: Motion to approve the transfer of $10, 706.62 from FY12 -Budget Article 9 ( Facilities and Maintenance) to Article 8 ( Transportation and Buses): Danny Jackson Vote: Unanimous 803/0/0 VII. Presentations: Kim Schroeter did a presentation on CIPs and AYP. She shared the status of the schools as far as AYP is concerned based on the 2011-12 school test for Grades 3-8. VIII. Reports from Schools: Linda Trenholm shared the PD she has been doing on technology with staff for the last two days. Very enthusiastic folks participated in the training. She talked about the training she does on cyber bullying with students. She will also do this with the PTA so they understand the issue. Blocking sites from students and we do have some controls and we do block and she believes education is key to dealing with the sites. Susan Taylor talked about the Federal Literacy grant and she is working on future brochures. She has worked with the high school secretarial group on new data system for adult education. Harold Wilson talked about the common scheduling for Many Flags and he is meeting with the area principals in July. Summer school is up and running. Summer Horticulture is also up and running with the AmeriCorp Volunteer. The group is growing vegetables. Camps are taking place in the gym. A lot is happening at the school. One of the students who did not graduate will be able to do so next week. Master schedule is about done. Richard Blackman shared that the Prescott assembly took place on Monday and they had a lot of parent participation and it was well attended. Monday of this week he spent time with his fellow administrators. He has been interviewing.
Julia Levensaler talked about lunch, 11-11:45 for students. She is interviewing folks and has met some great candidates. The school had a float in the Waldoboro Day Parade Miller Grows readers. The non-fiction reading project was helped out by the Waldoboro Lion s club. IX. Educational Issues a) Other X. Action Items Approval of Tax Anticipation Note (TAN) Motion I move that the vote entitled, Vote to Authorize Issuance of a $2,000,000 Tax Anticipation Note, be approved in form presented to this meeting and that the Secretary file an attested copy of said vote with the minutes of this meeting VOTE TO AUTHORIZW ISSUE OF A $2,000,000 TAX ANTICIPATION NOTE 1. That the offer of Camden National Bank to purchase tax anticipation note(s) of RSU #40/ MSAD # 40 (the District ) in the original principal amount not to exceed Two Million Dollars ($2,000,000) with an interest rate per annum on the outstanding principal amount thereof equal to 1.04%, be and the same hereby is accepted and approved; 2. That the School Board of the District herby authorizes a borrowing in the amount not to exceed Two Million Dollars ($2,000,000) form Camden National Bank on behalf of the District, with interest on the principal amount thereof at a rate of 1.04% per annum, principal an interest to be paid not later than the schedule maturity date of June 30, 2013, which borrowing is in anticipation of tax and other revenues for the fiscal year ending June 30, 2013; and 3. That under and pursuant to the provisions of sections 1490 and 15695 of the Title 20-A o the Maine Revised Statutes, an amended, the Chairperson of the School Board and the Treasure of the District be and they are herby authorized to borrow in anticipation of tax and other revenues from Camden National Ban in the name and on behalf of the District eh sum of up to Two million Dollars ($2,000,000) at the per annum interest rate of 1.04%, and the Chairperson of the School Board and the Treasurer be and they are herby authorized to issue general obligation securities of the District in an aggregate principal amount not to exceed Two Million Dollars ($2,000,000) and to execute and deliver a note or notes under the seal of the District attested by the Secretary, dated on or about July 1, 2012, in such form as the Chairperson of the School Board and the Treasurer may approve (the Note ); and that the appropriate officials of the District be and hereby are authorized to execute and deliver on behalf of the District such other documents and certificates as may be required in connection with the issuance of the Note; and that no part of the proceeds of said Note shall be used, directly or indirectly, to acquire any securities or obligations, the acquisition of which would cause the Note to be an arbitrage bond or private activity bond within the meaning of sections 148 or 141, respectively, of the Internal Revenue code of 1986, as amended (the Code ); and that the Note be designated as qualified tax-exempt obligations within the meaning of Section 265(b)(3) if said Code; and that the Chairperson of the School Board and the Treasurer by and they are herby authorized to covenant on behalf of the District to file any information report and pay any rebate due to the United States in connection with the issuance of the Note, to take all other lawful actions necessary to insure the interest on the Note will be excluded from gross income of the owners thereof for purposes of federal income taxation and to refrain from taking any action which would cause interest on the Note to become includable in gross income of the owners thereof. Motion to approve: Camden National: Dennis Wooster
Seconded: Sandra O Farrell Vote: 606/0/2 (Danny Jackson, Bonnie Davis Micue, (Gail Hawes was out of room) Sign the certification of referendum vote: VOTED: That the Computation and Declaration of Votes dated June 12, 2012 and attached hereto be and it is hereby approved. FURTHER VOTED: That the Computation and Declaration of Votes be entered upon the records of the Regional School Unit # 40 (the District ). FURTHER VOTED: That a certified copy of the Computation and Declaration of Votes be sent to each of the municipal clerks within the District. Yes No Union: 342 164 Friendship: 121 60 Waldoboro: 617 427 Warren: 165 120 Washington: 129 68 Total 1374 839 Motion to approve as written: Danny Jackson Vote: Unanimous 803/0/0 Sign the town assessment warrant: Motion: I move that the Assessment Warrant and the Assessment Schedule and Notice of Installments prepared by the Treasurer for each member municipality of this Regional School Unit for fiscal year 2012-2013 be approved and be issued in form presented to this meeting; and that the Treasurer be authorized and directed to the deliver to each member municipality its Assessment Warrant and its Assessment Schedule and Notice of Installments. Danny Jackson Vote: Uanimous 803/0/0 Appoint Affirmative Action Office: Mrs. Pratt nominated Ann Kirkpatrick as Affirmative Action Officer. Motion to approve: Errol Silvestri Seconded:Tod Brown Vote:257/688 ( Errol Silvestri, Francis Cross, Tod Brown, Lynda Letteney/ Opposed: Cynthia Rosen, Guy Bourrie, Mary Genthner, Bonnie Davis Micue, Sandra O Farrell, Dennis Wooster, Danny Jackson) Vote: Fails 257/688 failed Appoint Truant Officer: Mrs. Pratt nominated Tom Hoepner as district truant officer. Motion to approve: Guy Bourrie Seconded: Danny Jackson Vote: 803/0/0 Motion to authorize the Superintendent to apply for grants that may become available: Danny Jackson Seconded: Errol Silvestri Vote: Unanimous 803/0/0 Motion to allow the Superintendent to hire during July and August after conferring with the Personnel Committee Chair and the Boad Chair: Danny Jackson Seconded: Mary Genthner Vote: 803/0/0 Motion to accept the meeting schedule with meetings on July 19 and August 16. Summer meetings will be once a month: Guy Bourrie
Seconded: Errol Silvestri Vote:803/0/0 a) Policies for Second reading i. IIHB Class Size : Motion to approve: Sandy O Farrell Seconded: Mary Genthner Vote: 679/0/2 (Tod Brown, Cynthia Rosen) ii. BEDJ Broadcasting and Taping of Board Meetings- Not yet ready for first reading. iii. Add Policy BDE-Danny explained that after the Board vote at the last meeting, he would like to see a change in the policy for the negotiations committee. Add the words to add /or designee(s) after the word members. Motion to approve the policy with the change: Guy Bourrie Seconded: Sandra O Farrell Vote: Unanimous 748/0/0 ( Gail Hawes left at 9:27.) XI. XIV. Committee Reports A. Personnel Committee June 25; 1: pm Union at CO B. Curriculum Committee : not to meet during July C. Facilities-Transportation Committee June 14, 2012 @ 4:00 at Bus Garage D. Finance Committee June 19, 2012 @ 7:00 @ Central Office E. Negotiations Committee F. Policy Committee June 19, 2012 @ 5:00 @ Central Office Please look over the materials G. Region 8 Committee June 27, 2012 @ 7:00 H. Technology Committee June 21, 2012 @ 6:00 at CO Executive Session 1 MRSA 405 (6) (A) Personnel: Motion to enter into executive session in accordance to 1 MRSA 405 (6) (A): Danny Jackson Vote:748/0/0 Entered executive session at 9:34 PM Exited executive session at 9:55 PM XV. Action as the Result of Executive Session: Motion to approve the individual contracted staff with contracts expiring on June 30, 2012 as follows: Danny Jackson Voter: 803/0/0 Employee Name Position Days per year Contract Expiration Date 2012 13 Salary Hendrickson, Stormie Food Service Director 200 30 Jun $33,000 Special Ed Ocean, Steven Consult/Coord 190 30 Jun $67,000 Schroeter, Kimberly DOI/Titles Coord 260 30 Jun $75,000 Trenholm, Linda Director of Technology 260 30 Jun $58,000 Transportation Whitter, Gail Supervisor 200 30 Jun $35,000 hourly staff 12/13
Wyman, Scott Business Manager/Facilities Director 260 30 Jun $75,000 Barrows, Wayne Tech Asst 260 30 Jun $15.40 Corbett, Melissa Tech Asst 208 30 Jun $16.49 Kopishke, Matthew Tech Asst 260 30 Jun $18.63 XVI. Executive Session 1 MRSA 405 (6) (D) Negotiations with MVEA:None XVII. Action as the Result of Executive Session: None XVIII. Other Items/Adjournment at 9:58 All meetings of the Board, except executive sessions, will be open to the public. All actions of the Board will be taken openly and the deliberations leading to Board action will likewise be conducted openly. The public and district employees are encouraged to attend Board meetings. A time of up to thirty minutes in duration for comments by visitors at Board meetings will be scheduled at the beginning of the Board s agenda. Board committee meetings are open to the public. Public input is welcomed but the Board Chair may need to limit discussion.