City of Lafayette Regular Meeting Action Agenda Lafayette City Council Special Meeting Agenda Crime Prevention Commission Monday, June 10, 2013 6:00 pm Lafayette Library and Learning Center Community Hall 3491 Mt. Diablo Blvd., Lafayette, California 1. CALL TO ORDER 2. ROLL CALL Mayor M. Anderson, Vice Mayor Tatzin, Councilmembers B. Andersson, Mitchell and Reilly Steven Falk, City Manager; Tracy Robinson, Administrative Services Director; Katie Kaneko and Anne Hayes, Koff & Associates; Mala Subramanian, City Attorney CLOSED SESSION Conference With Labor Negotiators (Gov. Code 54957.6) Agency Designated Representatives: Steven Falk and Tracy Robinson Unrepresented Employees: All City Employees Jennifer Russell, Parks, Trails & Recreation Director; Niroop Srivatsa, Planning & Building Services Manager; Joanne Robbins, City Clerk 3. PLEDGE OF ALLEGIANCE 4. ADOPTION OF AGENDA REPORT FROM CLOSED SESSION 5. PUBLIC COMMENT Crime Prevention Chairperson Cameron Burks, Commissioners Larry Bellusa, Rita Charles, Morgan Rees, Edward Valencia Absent: Astrida Lalor 6. PRESENTATIONS A. Crime Prevention Commission Annual Report on Goals and Accomplishments Action: Received and filed. 7. CONSENT CALENDAR A. City Council Minutes 1. April 29, 2013 Action: Approved. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and 2. May 28, 2013 Action: Approved. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and B. Resolution 2013-24 Rejecting the historical landmark request for 3344 Las Huertas Road APN 234-200-007; Charles and Denise Rosson (property owners) Action: Adopted Resolution 2013-24. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Lafayette City Council 1 June 10, 2013
Mitchell and C. Proposed Amendments to the City s Smoking Ordinance Action: Continued without consideration to July 8, 2013 for direction from council. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and D. Final Completion of Mt. View Drive Emergency Repairs Action: The City Council accepted the contract with CCMI as complete and authorized staff to record a Notice of Completion. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and E. Minor Subdivision 501-12, 3802 Happy Valley Road Approval of Subdivision; Authorization to Record Parcel Map Action: The City Council approved and authorized the execution of the subdivision agreement and recordation of the parcel map. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and F. Resolution 2013-29 Adopting an Encroachment Policy Action: Adopted Resolution 2013-29. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and 8. OLD BUSINESS A. Niroop Srivatsa, Planning & Building Services Manager Plaza Way Overlay: Approval of the Overlay and Parking Agreements between Bill L. Poy and Sheu G. Poy and the City of Lafayette establishing criteria for development and granting the City easements for access and parking at 3535-3539 Plaza Way (APN 243-222-020) Action: Approved the Overlay and Parking Agreements between Bill L. Poy and Sheu G. Poy and the City of Lafayette and authorized the City Manager to execute. Vote: 4-1 (Ayes: M. Anderson, Tatzin, B. Andersson, and Reilly; Noes: Mitchell) B. Jennifer Russell, Parks, Trails & Recreation Director Parks, Trails & Recreation Capital Improvement Plan (CIP) Councilmembers Mitchell and B. Andersson Parks, Trails & Recreation CIP Sub-Committee 1. Manzanita Building Option 2 a new building with pitched roof, larger footprint and higher ceiling height Action: Supported Option 2 for the Manzanita Building Project and continue to pursue cost efficiencies and reductions as the project design progresses. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and 2. Bike Park Project Report findings from the June 4, 2013 sub-committee meeting Action: City council directed staff to remove the Bike Park Project from the Parks, Trails & Recreation Commission CIP and the 2013-2014 City budget. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and C. Councilmembers Mitchell and Reilly City of Lafayette/Lafayette School District Fields Task Force Report Action: Received and filed. D. Steven Falk, City Manager Delivery of Fire and EMS Services in Lafayette Lafayette City Council 2 June 10, 2013
Action: Adopted Resolution 2013-28 as amended. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and 9) STAFF REPORTS 10) PUBLIC HEARING 7:15pm (time may vary by meeting but will not be shifted to an earlier time than listed on the agenda) A. Christine Sinnette, Senior Planner 1. Resolution 2013-20 Ratifying County Ordinance No. 2010-15 of the Contra Costa County Fire Protection District adopting the 2010 California Fire Code with amendments Action: Adopted Resolution 2013-20. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and 2. Introduce Ordinance 620 Establishing Very High Fire Hazard Severity Zones Action: Introduced Ordinance 620, take public testimony and continue to June 24, 2013 for second reading and adoption. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and 3. Introduce Ordinance 621 Amending Chapter 3-5 of the Lafayette Municipal Code entitled Fire Safety Action: Introduced Ordinance 621, take public testimony and continue to June 24, 2013 for second reading and adoption. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and B. Steven Falk, City Manager and Tracy Robinson, Administrative Services Director Resolution 2013-25 - FY2013/14 Proposed Budget and Workplan Action: Conducted public hearing and adopted Resolution 2013-25 FY2013/14 Budget and Workplan as amended removing the bike park project, adding $50,000 for an Emergency Services Analysis and establish a Stormwater Pollution Reserve of $50,000 to increase by $10,000 per year for next 10 years. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and C. Jennifer Russell, Parks, Trails & Recreation Director Ordinance 619 Amending Section 6-1619 of the Lafayette Municipal Code, Entitled Limitations on the Use of Land, Park Facilities, and Fees Action: Continued to July 8, 2013. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and D. Michael Cass, Associate Planner Appeal by Michele Chalmers of the Planning Commission s approval, subject to conditions, of: L11-12 Dana Finegold (Applicant & Owner), R-40 Zoning: Request for: (1) a retroactive Land Use Permit (2) a Variance to permit structures in excess of 6-0 in height within setback areas, and (3) an Exception to permit the recreation court to (a) encroach within the front yard setback and access easement, (b) be located between the residence and the street, and (c) to be located less than 50-feet to an adjacent residence, located at 3357 Kincheloe Court, APN 248-090-010. Action: Directed the property owners to install a sound barrier recommended by the project engineer. Directed staff to conduct a new noise analysis to assess the mitigation of the sound barrier and noise impacts on the surrounding properties. In the interim, allow the use of the batting cage between the hours of 10 a.m. and 7 p.m. for up to two times per day for a maximum of 15-minutes per use, provided no metal bats allowed. Continued the matter to July 22nd. Vote: 4-1 (Ayes: M. Anderson, Tatzin, B. Andersson, and Mitchell; Noes: Reilly) Lafayette City Council 3 June 10, 2013
11) ITEMS REMOVED FROM CONSENT CALENDAR 12) COUNCIL/COMMISSION REPORTS A. Councilmember report on activities and consideration of matters a councilmember wishes to initiate for placement on a future agenda. B. Steven Falk, City Manager and Mala Subramanian, City Attorney Options for City Council Appointment Process for Commissions Action: Continued. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and C. Vice Mayor Tatzin and Mayor Anderson Resolution 2013-27 Appointing a Youth Commissioner Action: Adopted Resolution 2013-07 Ian Franklin to the Youth Commission. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and D. Vice Mayor Tatzin Governor Brown s School Funding Plan Action: No action taken. 13) WRITTEN COMMUNICATIONS A. Letter from the Rotary Club of Lamorinda Sunrise requesting permission to reserve Lafayette Plaza and Plaza Way (paved parking area south of Plaza) and closing Golden Gate Way from Mt. Diablo Blvd. to the Library parking lot driveway on Sunday, June 16 th for the 3 rd annual Motorama Car Show from 5:30am until approximately 5:00pm. Action: Approved request to reserve Lafayette Plaza and Plaza Way closing Golden Gate Way from Mt. Diablo Blvd.to First Street on Sunday, June 16 th for the 3 rd Annual Motorama Car Show from 5:30am until approximately 5:00pm. B. Letter from Lynn Hiden requesting a permanent commemoration for Lafayette residents who have given their lives in the name of freedom. Action: Continued to July 8, 2013. Vote: 5-0 (Ayes: M. Anderson, Tatzin, B. Andersson, Mitchell and 14) ADJOURNMENT 2:58am I, Joanne Robbins, declare under penalty of perjury that this agenda has been posted at least 72 hours in advance at the Lafayette City Offices, 3675 Mt. Diablo Blvd., Suite 210, Lafayette, CA. in the glass case and on the City website www.ci.lafayette.ca.us Location of Agendas and Agenda Packets: Agenda and packets are available for review by the public during regular work hours at the Lafayette City Offices, 3675 Mt. Diablo Blvd., Suite 210. Agendas and packets shall be made available at least 72 hours in advance of regular meetings and 24 hours in advance of special meetings. * Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at City Hall located at 3675 Mt. Diablo Blvd., Suite 210, Lafayette, CA. during normal business hours. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. Lafayette City Council 4 June 10, 2013
12132). Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to Joanne Robbins, City Clerk at (925) 284-1968 at least 48 hours before the meeting, if possible. Lafayette City Council 5 June 10, 2013