PRESCOTT UNIFIED SCHOOL DISTRICT District Office - Board Room, 146 South Granite Street, Prescott, Arizona GOVERNING BOARD REGULAR MEETING 5:00 PM MAY 2, 2017 Members of the Governing Board will attend either in person or by telephone conference call. The Governing Board may consider any item on this agenda in any order and at any time during the meeting. Copies of agendas and supplementary documentation relative to public meetings are available from the Superintendent s Office during normal work hours 24 hours prior to meeting and on the evening of the meeting. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Superintendent s Office at (928) 445-5400. Requests should be made as early as possible to arrange the accommodation. Mission Statement Providing extraordinary opportunities through a variety of programs and challenging curriculum. Uniting the PUSD family of students, staff, and community members through positive relationships. Supporting exceptional staff through on-going individualized professional development. Developing a highly educated, civic-minded, and productive community, one student at a time. Vision Statement Prescott Unified School District educates students to be confident, lifelong-learners prepared to achieve their full potential in a complex, interconnected world.
AGENDA 1. CALL TO ORDER - President Greg Mengarelli 2. APPROVAL OF AGENDA - President Greg Mengarelli A. Consider approving the agenda as presented. 3. OPENING CEREMONY A. Welcome - President Greg Mengarelli B. Pledge of Allegiance - Miss Cheyenne Church 4. APPROVAL OF MINUTES A. Consider approving the minutes from the Governing Board Study/Voting Session and Executive Session of April 4, 2017. Board policy requires approval of minutes. 5. PRESENTATIONS A. YCEF Mini-Grant Presentation Presenter: Jennifer Woods B. Recognition of Miss Cheyenne Church, Student Representative C. Instructional Minutes Presenter: Kelli Bradstreet, Director of Instructional Services 6. INFORMATION ONLY ITEMS A. Summary of Current Events 1. Superintendent a. May District Calendar of Events b. Current Events, Celebrations, and Recognitions 2. Governing Board Members and Student Representative 7. ACTION ITEMS A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion. However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests. The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. Consider approving the Consent Agenda as presented. 1. Consider approving the certified and classified personnel actions as presented.
A copy of the personnel report has been attached for review. Presenter: Mrs. Christa Simmons, Director of Human Resources 2. Consider approving the donations as presented. Board policy requires acceptance by the Governing Board of all donations. 3. Consider ratifying the vouchers as presented. Arizona Revised Statutes requires approval/ratification of all vouchers. 4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for March 2016. A copy of the report has been attached for review. B. PUBLIC HEARING 1. Consider recessing the regular meeting to hold a Public Hearing to discuss the revisions to the 2016-2017 budget limits for the Maintenance and Operations and Capital Budgets. 2. Consider adjourning the Public Hearing and reconvening to Regular Session. C. STUDY AND VOTING SESSION 1. Consider approving the revisions to the 2016-2017 budget limits for the Maintenance and Operations and Capital budgets. In accordance with A.R.S. 15-905, a district is allowed or is required to revise its budget limits by May 15th. Prescott Unified School District is revising our budget for Maintenance & Operations (M & O) and Capital Budgets for the 2016-2017 school year. Upon approval of the revised budget limits, the Arizona Department of Education will review and approve. Please see the attachments. 2. Consider approving an out of state travel request from Ms. Bobbi Yoder, PHS Varsity Girls Basketball Coach, to take approximately 20-24 student athletes from the Varsity and Junior Varsity teams and 4-5 coaches to a Team Camp at University of Nevada Las Vegas on June 24-26, 2017, as presented.
The coach and students have attended this camp in the past and it has proven to be a great experience with good competition for the girls and coaches. The team would travel in two 15-passenger van rentals and would be staying at the Hyatt Place Las Vegas located right across the street from UNLV. The cost of the trip for both teams, the transportation/gas and hotel will be covered by the Prescott Lady Badgers Basketball Booster Club. Each student will be responsible for paying for their meals with the exception of breakfast, which is included at the hotel. 3. Consider approving an out of state travel request from Ms. Bobbi Yoder, PHS Varsity Girls Basketball Coach, to take approximately 10-12 student athletes from the Varsity team and 2-3 coaches to the San Diego Classic on June 29 - July 2, 2017, as presented. The team would travel in one 15-passenger van rental for the trip and will be staying at the Days Inn San Diego Chula Vista South Bay which is located about 25 minutes away from UC San Diego where we will be playing. The cost of the tournament, the transportation, gas, and hotel will be covered by the Prescott Lady Badgers Basketball Booster Club. Each athlete will be responsible for paying for their meals with the exception of breakfast which is provided by the hotel. 4. Consider approving an out-of-state travel request from Lauri Dreher, acting Prescott High School Future Business Leaders of America (FBLA) Advisor, for {chaperone(s) to be determined by meeting time} to take twelve Prescott High School FBLA students to Anaheim, California, to attend and compete in the FBLA National Competition to be held June 27 - July 3, 2017, as presented. Fourteen students from PHS qualified to attend the FBLA National competition to be held June 27 - July 3, 2017, in Anaheim, California, but only twelve are able to attend. The cost per student for travel, housing, and conference registration and fees will be approximately $1,163 per student for a total cost of $13,956. The cost for one chaperone for travel, housing, and conference registration and fees will be approximately $2,063 with an additional $768 per guest and/or chaperone (if rooming in the same hotel room as first chaperone). The total cost of the trip will be approximately $16,019 (if only one chaperone is attending). The cost of the trip will be paid for out of a combination of funds from approved JTED monies, fundraising, donations, student payments, and FBLA activities fund. JTED funds have been designated to pay for chaperone(s) expenses only. Costs for any guest(s) that will be attending with chaperone(s), i.e. children of chaperone(s), will NOT be funded by JTED and/or FBLA funds; theses payments are the responsibility of the chaperone(s). Chaperone(s) will meet the students at the designated Phoenix location for departure on Arizona FBLA Chartered buses. The Arizona FBLA delegation will travel as a state chapter for the entire trip once all arrive in Anaheim, California. Parents/Guardians will then meet their child at the designated Phoenix location upon their return from the conference.
5. Consider approving the School Facilities Board "Terms and Conditions for Acceptance of Monies from Building Renewal Grant Fund" - Project Number 130201200-1005-009BRG for repair of the weight room floor at Prescott High School as presented. Governing Board approval is required in order for the School Facilities Board to distribute any monies for projects from the Building Renewal Grant fund in order to be in compliance with state law. The Governing Board will also be asked to approve a Completion Report at the end of each project. 6. Consider approving RFP #16-23-21 for Southwest Foodservice Excellence as the district's food service management company for the 2017-2018 school year, as well as the Arizona Department of Education FSMC 2017-2018 Contract Renewal Amendment Checklist as presented. In accordance with School District Procurement Rules in the Arizona Administrative Code and pursuant to A.R.S. 15-213, it was determined that it was practical and advantageous to the district to issue a Request for Proposal for a food service management company. It is recommended that Southwest Foodservice Excellence be awarded this RFP for the 2017-2018 school year. This RFP can be renewed on an annual basis for up to three additional years. There is also a Contract Renewal Amendment Checklist from the Arizona Department of Education that requires approval in order for the food service to receive reimbursements. Please see the attachment for additional information. 7. Consider approving Request for Proposal #16-24-21 for SSC Services for Education as the district's custodial management company for the 2017-2018 school year as presented. In accordance with School District Procurement Rules in the Arizona Administrative Code and pursuant to A.R.S. 15-213, it was determined that it was practical and advantageous to the district to issue a Request for Proposal for a custodial management company. The Governing Board originally approved this RFP in May of 2016. This RFP can be renewed on an annual basis for up to three additional years. 8. Consider reviewing the current ASBA 2017 Political Agenda and reaffirming the Governing Board's top five priorities for the 2018 Political Agenda to be considered by the Legislative Committee over the summer and approved at the Delegate Assembly in September.
Governing Board members were emailed the ASBA 2017 Political Agenda to review, as well as a form, in order to come up with their five top priorities to serve as a recommendation for the 2018 Political Agenda. The deadline for submitting the Top Five Priorities as determined by the Governing Board is May 12, 2017. 9. Consider approving a Governing Board Resolution opposing expansion of Education Savings Accounts as presented. Dr. Timothy Ogle, ASBA Executive Director, said the following in a recent email: "As you know, Senate Bill 1314 was passed by the Legislature last week to expand ESAs beginning in 2017-18. This is an indirect conflict with ASBA's Political Agenda, and a massive blow to our K-12 public schools. We encourage all school boards to pass this resolution at your next school board meeting. Together, we will stand united declaring a clear opposition of ESAs. Please send your signed resolution to Darbi Jenkins, ASBA's Governmental Relations Analyst by email. Click on the link below to view the Governing Board Resolution. Thank you for all you do!" 10. Consider approving the revised teacher placement calculator to include one point for a gifted endorsement as presented. Because the district has implemented the gifted cluster model where gifted services are provided in the regular education classroom as well as through gifted pull out classes, a point has been added to the special skills category for a gifted endorsement. Presenter: Ms. Mardi Read, Assistant Superintendent 11. EXECUTIVE SESSION: The Prescott Unified School District Governing Board may vote to enter into Executive Session according to A.R.S. 38-431.03 for the following purposes: a. According to A.R.S. 38-431.03 (A) (1) to discuss a personnel item. b. According to A.R.S. 38-431.03 (A) (3) for discussion or consultation for legal advice with the attorney or attorneys of the public body; c. According to A.R.S. 38-431.03 (A) (7) to discuss and consult with its representatives concerning negotiations for the purchase, sale, or lease of real property. Consider moving into Executive Session according to A.R.S. 38-431.03 (A) (1), (A)
(3) and (A) (7) for the purpose of discussion of a personnel matter, legal advice, and discussion regarding the purchase, sale, or lease of real property. All persons present are hereby reminded that it is unlawful to disclose or otherwise divulge to any person who is not now present, other than a current member of the Board, or pursuant to a specific statutory exception, anything that has transpired or has been discussed during the executive session. Failure to comply is a violation of A.R.S. 38-431.03. Consider adjourning the Executive Session and reconvening the regular Governing Board Study and Voting Session. 12. Consider filing a complaint with the Arizona State Board of Education regarding abandonment of a contract by a teacher. D. INFORMATION AND DISCUSSION ITEMS 1. Mr. Moore has prepared the School Board Summary Budget Report for your review. 2. Discussion Item: Consider reviewing Policy Services Advisory, Volume 29, Number 1 from February 2017, regarding Policy Advisory Numbers 567-583. Governing Board Policy BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the first reading of the proposed policies and the Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval. Policy Advisory No. 567 - Policy Manual and Administrative Regulations - Introduction Policy Advisory No. 568 - Policy BGD - Board Review of Regulations Policy Advisory No. 569 - Policy DIE - Audits/Financial Monitoring Policy Advisory No. 570 - Policy DJE - Bidding/Purchasing Procedures Policy Advisory No. 571 - Policy GCCA - Professional/Support Staff Sick Leave Policy Advisory No. 572 - Exhibit GCF-ED - Professional Staff Hiring Policy Advisory No. 573 - Exhibit GDF-EE - Support Staff Hiring Policy Advisory No. 574 - Exhibit GDJ - Support Staff Assignments and Transfer Policy Advisory No. 575 - Regulation IHBJ-R - Indian Education Policy Advisory No. 576 - NEW POLICY - Policy IJNDBA - Website Accessibility Policy Advisory No. 577 - Policy JFABD and JFABD-EB - Admission of Homeless Students Policy Advisory No. 578 - Policy JFB - Open Enrollment Policy Advisory No. 579 - Policy JFBA - Unsafe School Choice Policy Advisory No. 580 - Policy JLCC - Communicable/Infectious Diseases Policy Advisory No. 581 - Policy JR - and JR-R - Student Records Policy Advisory No. 582 - Policy JRR - Student Surveys Policy Advisory No. 583 - DELETE - Policy LBD and LBD-E - Relations with Charter Schools
3. Meeting Dates a. Next Meeting Dates 1. Tuesday, May 9, 2017 - Governing Board Study and Voting Session @ 5:00 p.m. 2. Tuesday, June 6, 2017 - Governing Board Study and Voting Session @ 5:00 p.m. b. Other Dates: 4. Future Agenda Items The public is invited to request future agenda items. The request must be in writing on the form provided and turned into the Board Secretary at the beginning of the meeting or prior to the agenda item. The form must provide a very specific agenda item to be considered by the board. The public member may state the agenda item to be considered, however, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public, but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as of the status of the requested future agenda item. 8. ADJOURNMENT