Minutes of the Board of County Thursday, Regular Session The Board met this date in a Regular Session in the Okeechobee County Historic Courthouse in the Judge William L. Hendry Courtroom, Room 270, at 304 NW 2nd Street in Okeechobee, Florida at 9:00 AM. Roll Call Attendee Name Title Status Arrived Terry Burroughs Chairman Present Bryant Culpepper Commissioner Present Kelly Owens Commissioner Present David Hazellief Commissioner Present Bradley G. Commissioner Present Robbie Chartier County Administrator Present Laura McCall County Attorney Present Jeff Shain Deputy Clerk Present I. Commencement Chairman Terry Burroughs called the meeting to Order. Commissioner Bryant Culpepper offered the invocation, after which Chairman Burroughs led the Pledge of Allegiance. II. Public Comments Property Appraiser Bill Sherman asked the Board if he could have the old furniture in his office, the Board will discuss at the next Meeting. Motion: Motion to close Public Comments. III. Revisions County Administrator Robbie Chartier asked to pull item 3h from General Business. Motion: Motion to accept revisions to the Agenda. 1 of 11 Board of County
Regular Session Minutes IV. Agenda 1. Consent Agenda Items 1a through 1i were approved by the Board. Bradley G., Commissioner a. WARRANTS 2016-24 Requested Action: Approve Warrants List 2016-24. b. MINUTES: DECEMBER 15, 2016 REGULAR SESSION Requested Action: Approve Minutes from December 15, 2016 Regular Session. c. SURETY BOND COVERAGE FOR OKEECHOBEE COUNTY SHERIFF Requested Action: Approve payment of the surety bond for Sheriff, Noel Stephen for purposes of s. 137.05, F.S. in the amount of $340.00. d. BUDGET TRANSFER - BT17-40 TRANSFER TO CONSTITUTIONAL OFFICER/PROPERTY APPRAISER Requested Action: Approve Budget Transfer 17-40 in the amount of $17,373 from the General Fund Reserve to Transfers to Constitutional Officer/Property Appraiser to fund budget amendments as approved by the Department of Revenue. e. 2017 OLDER AMERICANS ACT (OAA) STANDARD AGREEMENT RENEWAL IA016-9400 Requested Action: Approve and authorize the Chair to execute the 2017 Older Americans Act (OAA) Standard Agreement renewal # IA016-9400 in the amount of $169,047.00 for the contract year January 1, 2017 through December 31, 2017. f. 2017 OLDER AMERICANS ACT (OAA) SUBCONTRACTOR STANDARD RATE AGREEMENTS 2 of 11 Board of County
Regular Session Minutes Requested Action: Approve and authorize the Chairman to execute the Standard Rate Agreements relative to the 2017 Older American's Act grant (OAA) between Okeechobee County and service providers (1) Patricia Small - Registered Dietitian, (2 )The Okeechobee County Sheriff's Department, and (3) MV Contract Transportation, Inc., for contract year January 1, 2017 through December 31, 2017. g. CONTRACT EXTENSION FOR ANNUAL MEDICAL PHYSICALS FOR FIRE RESCUE PERSONNEL WITH LIFE EXTENSIONS CLINICS, INC. Requested Action: Approve the first one (1) year extension through January 22, 2018 of the Agreement between Okeechobee County and Life Extension Clinics, Inc. for annual and pre-employment medical examinations for Fire Rescue personnel at an annual cost of $27,000 and authorize the issuance of a Purchase Order in the amount of $27,000. h. ISSUANCE OF PURCHASE ORDER TO ADVANCED DATA PROCESSING, INC FOR AMBULANCE BILLING SERVICES Requested Action: Approve and authorize the issuance of a Purchase Order in the amount of $74,000, to Advanced Data Processing, Inc. for the payment of Ambulance Billing Services for Fiscal year 2016/2017. i. ISSUANCE OF A PURCHASE ORDER TO CRAIG A SMITH AND ASSOCIATES, IN THEIR ROLE AS COUNTY ENGINEER Requested Action: Approve and authorize the issuance of a Purchase Order in the amount of $60,000 to Craig A. Smith and Associates, operating as the County Engineer, for the payment of general engineering services in accordance with a contract for services for Fiscal Year 2016/2017. 2. Proclamations/Public Hearings a. PRESENTATION TO REPRESENTATIVE KATIE EDWARDS At the request of Chris Doolin, President of Small County Coalition, Chairman Terry Burroughs presented the "Legislative Leadership Award" to Representative Katie Edwards for her outstanding leadership, tremendous knowledge and continuous concern for Florida's rural communities. Representative Edwards addressed the Board and discussed issues from the Small County Coalition. Requested Action: Present on behalf of the Small County Coalition, Chairman Burroughs presented the "Legislative Leadership Award" to Representative Katie Edwards for her outstanding leadership, tremendous knowledge and continuous concern for Florida's rural communities. PRESENTED Motion: Motion to issue the Award. 3 of 11 Board of County
Regular Session Minutes David Hazellief, Commissioner 3. General Business a. TOURIST DEVELOPMENT COUNCIL (TDC) BOARD MEMBER APPOINTMENT- TERM TO EXPIRE JULY 1, 2017 Tourist Development Coordinator Sharie Turgeon addressed the Board and stated at this time, two (2) regular member vacancies exist on the TDC Board. The TDC Board positions are staggered four (4) year terms. This applicant has served on the TDC Board as a Board of County (BOCC) appointed member whose term expired once the elections were completed. A new BOCC appointee assumed the position. Requested Action: Approve the appointment of one (1) regular member Margaret Garrard Helton to the Tourist Development Council Board (TDC), term to expire July 1, 2017. Bradley G., Commissioner b. AWARD OF BID FOR ROAD SHOULDER RESTORATION Public Works Director Lee Evett addressed the Board and stated the County's annual paving contract with Lynch Paving provides for two of three necessary steps - preparation and asphalting - required for a professionally accomplished paving program. A bid document was prepared and advertised for the third step - shoulder restoration. When we pave we add 3 to 3.5 inches of asphalt to the road surface. In doing so we create a lip of that size and in many areas where a lip already existed - such as drive-in areas for mail boxes - the total lip can be even higher. So the shoulders need to be brought up to the new grade. Each year the Board has historically appropriated $1 million for paving county roads. This sum will pave approximately 5 miles of roadway. 4 of 11 Board of County
Regular Session Minutes Requested Action: Approve and award the bid from Lynch Paving of $1,370.00 per 1,000 linear feet with an estimated total fiscal year 16/17 expenditure of $80,000.00 from Lynch Paving for the restoration of road shoulders and authorize the Chairman to execute a contract as prepared by the County Attorney. David Hazellief, Commissioner c. AUTHORIZATION TO REMOVE AMBULANCE SERVICE BILL FROM THE BILLING COLLECTION PROCESS Public Safety Director/Fire Chief Ralph Franklin addressed the Board and stated Fire Rescue provides emergency medical care and transport to all of Okeechobee County. Fire Rescue produces bills for this service as authorized County Ordinance 2008-08 as identified in Resolution 2009-04. On July 29, 2016, as a result of a law enforcement duty performed by the Okeechobee County Sheriff's Office, Fire Rescue provided emergency medical care to an individual that resulted in the generation of bill for services in the amount of $508. Requested Action: Approve and authorize the Public Safety Director to notify, Advanced Data Processing, Inc (ADPI), of the removal of account #39326274 in the amount of $508 from the billing collection process and authorize the Comptroller to write off $508 for same. d. PURCHASE OF 17 AUTOMATIC EXTERNAL DEFIBRILLATOR'S (AED) AND ASSOCIATED EQUIPMENT FOR COUNTY BUILDINGS Public Safety Director/Fire Chief Ralph Franklin addressed the Board and stated according to the American Heart Association, immediate cardiopulmonary resuscitation (CPR) and early defibrillation, with an automated external defibrillator (AED), can more than double a victim s chance of survival. As part of the County's and Fire Rescue's goal of increasing the chances of survival from cardiac arrest, funds were budgeted in the Fiscal Year 2016/2017 Facilities Management budget for the purchase of these AED's for installation into County Buildings. Commissioner Bryant Culpepper discussed having training of County employees to use these devices. Commissioner David Hazellief discussed having the annual physical item 1g put on hold until the Fire Rescue Workshop, because he thought the clinic could perform 5 of 11 Board of County
Regular Session Minutes the physicals. The Board thought the clinic in the county does not have the ability to do the Fire Rescue annual physicals. It was the consensus of the Board to leave Consent Agenda Item 1g as is. Requested Action: Approve the purchase of 17 Automatic External Defibrillators (AED) and associated equipment in the amount of $29,993.35 from Physio Control, Inc, using NASPO contract number SW300v2 and authorize issuance of a Purchase Order to Physio Control, Inc in the amount of $29,933.35 Bradley G., Commissioner e. REQUEST TO SCHEDULE A WORKSHOP, FIRE RESCUE Public Safety Director/Fire Chief Ralph Franklin addressed the Board and stated Fire Rescue has several areas from which it provides service to the citizens. These included Fire and EMS emergency response, Public Education, and Fire Prevention activities. As these are important areas from which our citizens receive service, the Public Safety Director/Fire Chief would like to provide the board information regarding these activities. Requested Action: Approve scheduling a workshop on January 24th, 2017 at 1:30 pm, to review the current and future vision, development, and direction of Fire Rescue. Bradley G., Commissioner f. REQUEST TO SCHEDULE AN INCIDENT COMMAND SYSTEM WORKSHOP Emergency Ops Management Director Mitch Smeykal addressed the Board and stated the Incident Command System course provides executives and senior officials an orientation to the Incident Command System. Length of the workshop is 2 hours and will provide board members an overview of the Incident Command System utilized for operational response. This is a National Incident Management System recommended course for elected officials. 6 of 11 Board of County
Regular Session Minutes Requested Action: Approve scheduling March 23rd, 2016 at 1:30 in the BOCC Boardroom to receive a G-402 Incident Command System, Overview for Executives and Senior Officials training course. Bradley G., Commissioner g. MEMORANDUM OF UNDERSTANDING AGREEMENT FOR ALERT FLORIDA PUBLIC NOTIFICATION TOOL Emergency Ops Management Director Mitch Smeykal addressed the Board and stated this Memorandum of Agreement is made and entered into by the Florida Division of Emergency Management and the Okeechobee County Board of County. Section 252.35(2)(a)6, Florida Statutes (2015), (F.S.), requires the Division to establish a system of communications and warning to ensure that the state s population and emergency management agencies are warned of developing emergency situations and can communicate emergency response decisions. The Division is funding and providing the notification system at no local cost to eligible subdivisions of the state for the initial contract and all renewal years (ending on June 30, 2019), contingent upon an annual appropriation by the Florida Legislature. Requested Action: Approve Memorandum of Understanding (MOU)agreement between Okeechobee County and the Florida Division of Emergency Management for the Alert Florida (Alert Okeechobee) public notification tool. h. CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT CONTRACT RENEWAL County Administrator Robbie Chartier addressed the Board and stated this item was Requested Action: Pulled from Agenda Contract renewal with Clarke Environmental Mosquito Management, Inc to provide mosquito treatment services within Okeechobee County as requested for the period of January 1 st 2017 -December 31 st 2017. PULLED FROM AGENDA i. ADMINISTRATIVE REGULATION 10.01 - AIRPORT SHORT TERM LEASE POLICY AND PROCEDURE Airport Manager Kathy Scott addressed the Board and stated in order to more efficiently process T & Box Hangar month-to-month Leases at the Airport, in May 7 of 11 Board of County
Regular Session Minutes 2015, the BOCC authorized the County Administrator the authority to execute the Hangar leases as prepared by the County Attorney. Throughout the past year staff has brought several Short Term Lease opportunities for BOCC approval. The Short Term Leases provided revenue for the Airport, accommodated businesses for their temporary needs on properties that were not presently being utilized and increased economic development for the community. These Short Term Leases have been successful. Requested Action: Approve Administrative Regulation 10.01 - Airport Short Term Lease Procedure and authorize the County Administrator to execute the Short Term Leases as prepared by the County Attorney. Bradley G., Commissioner j. LEASE OF THE COUNTY INDUSTRIAL PARK INCUBATOR BUILDING - UNIT "A" TO BEDCO, LLC (dba Mattress Direct USA) (TENANT) WITH WENDY AND DAVID MICHAEL SAN MARTIN (GUARANTORS) Airport Manager Kathy Scott addressed the Board and stated David San Martin, Bedco, LLC (dba Mattress Direct USA) is requesting to lease Unit A of the Incubator Building in the County s Industrial Park. Bedco, LLC, will be utilizing this unit for warehousing of supplies for their wholesale and retail bedding locations. Items include mattresses, bed frames, bedding covers and bedroom furniture. County Attorney Laura McCall clarified that this is only one year lease. Commissioner David Hazellief asked Ms. Scott to check on the Airport aviation fuel costs as compared to other airports. Requested Action: Approve executing a lease with Bedco, LLC (dba Mattress Direct USA) as tenant with Gwendolyn and David Michael San Martin as guarantors, for Unit A in the Incubator Building, with a beginning date of January 1, 2017 as prepared by the County Attorney. David Hazellief, Commissioner k. LEGISLATIVE DISCUSSION County Administrator Robbie Chartier addressed the Board and stated she met with County's Lobbyists, OUA Executive Director BOCC Chairman and City Administrator and discussed the County's strategy regarding the County's request for a stormwater project, OUA's request for wastewater project appropriation and the best strategy for our community to receive the most benefit. 8 of 11 Board of County
Regular Session Minutes The Board discussed joining OUA's wastewater project to better the chance of getting appropriations. Requested Action: Conduct discussion on strategy regarding the 2017 Legislative process. CONDUCTED Motion: Removal of stormwater project from the Countys priorities and support OUAs wastewater project. David Hazellief, Commissioner l. SCHEDULE OF 2ND MEETING IN JANUARY County Administrator Robbie Chartier addressed the Board and stated January 26, 2017 is the Board's regularly schedule meeting date but is in conflict with the available dates for Strategic Planning on January 26 & 27, 2017. Therefore, staff recommends moving the regular meeting date to Tuesday, January 24, 2017 to accommodate the Strategic Planning sessions. Requested Action: Approve rescheduling the 2nd meeting in January from Thursday, January 26, 2017 to Tuesday, January 24, 2017 in order to schedule two Strategic Planning days on January 26 & 27, 2017 to be held at IRSC from 9:00am to 4:00pm. Bradley G., Commissioner 4. Administration Report a. County Administrator Robbie Chartier discussed the following: 1. Preliminary meeting with Glades County and Hendry County Administrators to work together on the Pros and Cons for all three Countys on the Regional Jail concept. 2. Question from Airport Manager to County Attorney on having spouse sign airport contracts. County Administrator Chartier stated it is for the protection of the Citizens of Okeechobee. It was agreed that the County Attorney would draft a response to give Kathy Scott when she is questioned about why the spouse has to also sign. 9 of 11 Board of County
Regular Session Minutes 5. Commissioner Reports a. Commissioner David Hazellief discussed the following: 1. Music Fest sound recommendation, wanted the Board to see the recommendation. 2. Music Fest proposed entrances for 40,000 paid ticket holders. County Administrator Chartier stated Community Development Director Bill Royce told Sound Slinger they must use entrance 1 or cut their attendance in half. 3. Putting up signs in Coquina to let people know the rules. County Administrator Robbie Chartier stated last time they put a sign out, it was immediately stolen. 4. An update from the 16 County Lake Coalition meeting regarding a trip to Washington D.C. to discuss the lake. b. Commissioner Bryant Culpepper discussed the following: 1. Coquina Water Control District, danger of firearms going off in the area, a horse was recently hit. Suggested the County create an Ordinance to limit guns to only shotguns in that area. County Attorney McCall stated since the State created statutes on the regulation of firearms, the County cannot create their own. 2. Other issues happening in Coquina. c. Commissioner Kelly Owens discussed the following: 1. Wanted to thank Pete DePasquale, Road Maintenance Director for his help. 2. Wanted to thank Ty Hancock for his help. 3. FAC training for new is very helpful. d. Chairman Terry Burroughs discussed the following: 1. How to eliminate the issues in Coquina and other open residential subdivisions. How to eliminate power hookups for unauthorized use. 2. 1: Find out what the affidavit is people have to sign in order for FPL to install the 60 amp power hookups, 2: Create a marketing campaign that lets people know that the land is residential and not a RV Campground, and 3: Figure out how to eliminate some issues we have today, by people getting permits for power and are using it irresponsibly. 3. Jan 6th, 2017 Legislative Session at 1:30 pm. 4. Asked Commissioner David Hazellief to discuss any issues from the December 16th, 2016 Lake County Coalition meeting. 6. Additional Documents, If Any, Presented At Meeting V. Adjournment There being no further business to come before the Board, Chairman Terry Burroughs declared the Regular Session of the Board of County adjourned at 11:55 am. 10 of 11 Board of County