CITY OF CHELAN City Council Meeting - July 25, 2017 COUNCIL AND ADMINISTRATIVE PERSONNEL PRESENT Mayor: Michael Cooney Councilmembers: Kelly Allen Ray Dobbs Guy Harper Wendy Isenhart (arrived 6:05 p.m. Erin McCardle Cameron Morehouse Servando Robledo Staff Present: Mike Jackson, City Administrator Quentin Batjer, City Attorney Peri Gallucci, City Clerk Cheryl Grant, Finance Director Karen Sargeant, Parks, Recreation & Community Services Director Craig Gildroy, Planning Director Jake Youngren, Public Works City Engineer 1. CALL TO ORDER, PLEDGE OF ALLEGIANCE, ROLL CALL The meeting was called to order at 6:00 p.m. 2. AGENDA CHANGES 3. CITIZEN COMMENTS Items not on the agenda. Time limited per the Mayor. A. Zach Johnson, Chelan, said it will be his last Council meeting. It has been nice working with Council and covering Council meetings. B. John Olson, Chelan, asked for the cost of the Ice Rink report. Councilmember McCardle informed him $25,000 was budgeted for the project. C. Steve Kline, Chelan, asked when the public comment period for the Comprehensive Plan Amendments ended. He was informed the written comment period will end August 16, 2017 and a public hearing to solicit public comment will be held on August 22, 2017. 4. MINUTES A. Minutes of the June 27, 2017 Regular City Council Meeting B. Minutes of the July 11, 2017 Regular City Council Meeting Page 1 of 5
Motion to approve the minutes of June 27, 2017 and July 11, 2017. Moved by Councilmember McCardle, seconded by Councilmember Isenhart. 5. CONSENT AGENDA All items under the consent agenda are approved with one motion. A. July 25, 2017 Claim Warrants No. totaling $669,263.15 and Payroll Warrants No. 50613-50728 totaling $207,991.75, and Payroll Warrant No. 50612 which replaces lost Payroll Warrant No. 50443. Motion to approve the consent agenda. Moved by Councilmember Robledo, seconded by Councilmember McCardle. 6. SPECIAL PRESENTATIONS 7. PUBLIC HEARINGS 8. MOTION CONSIDERATIONS A. Parks Maintenance Area Professional Services Agreement with Forte Architects Parks Director Sargeant stated this agreement was for design of the new maintenance building and shop area. This will include design for efficiency, movement, circulation, sanitary services, etc. as part of the new maintenance area. The cost is $13,800 and $15,000 was budgeted. Motion to authorize the Mayor to sign the Professional Services Agreement with Forte Architects to complete the design work for the new maintenance building and shop area. Moved by Councilmember McCardle, seconded by Councilmember Robledo. B. Receptionist/Clerical Assistant Position City Administrator Jackson stated to Council this position was left unfilled when the current City Clerk was promoted. Council reviewed the information from the June 27, 2017 meeting including the position description and the increasing duties conducted by the Clerk's office. Motion to approve the revised 2017 Salary Schedule as presented which adds the position of Receptionist/Clerical Assistant and authorize staff to fill the position and include funding in a future budget amendment. Page 2 of 5
Moved by Councilmember McCardle, seconded by Councilmember Morehouse. 9. ADMINISTRATIVE REPORTS A. Pavilion & Ice Rink Market, Financial Feasibility and Impact Study Report Councilmember McCardle stated back in February, Council awarded the Pavilion and Ice Rink Market, Financial Feasibility and Impact Study to Hunden Strategic Partners (HSP. Rob Hunden and Michael Montgomery from HSP and local resident Rick Kozuback, who has a long history in hockey and arena development, presented the findings of the study including opportunities, challenges, impacts and potential next steps. 10. INFORMATION ITEMS These items are for information purposes only and typically not discussed. A. Advanced Agenda 11. MAYOR AND COUNCIL COMMENTS A. Mayor Cooney B. Councilmember Allen Had a lot of eye opening experiences while on vacation. Many communities are struggling with growth, development, and parking issues. Several cities have a wonderful trail system extending out of town. Making the community more accessible with a trail system helps alleviate parking problems. C. Councilmember Dobbs The Port District is continuing their Strategic Planning process. D. Councilmember Harper E. Councilmember Isenhart F. Councilmember McCardle Thanked Council for being open to the Ice Rink Study. G. Councilmember Morehouse Good presentation on the Ice Rink Study. His friends are impressed with the condition of the golf course. He visited the airport and it is in really good shape. There was a really good presentation at the recycling meeting by the solid waste consultant. Page 3 of 5
H. Councilmember Robledo Attended the Lake Chelan Food bank board meeting and it made him think about how many families benefit from the food bank and how many families it touches. He would like to have a presentation for Council. He invited Councilmembers to volunteer. 12. CITY ADMINISTRATOR/DIRECTOR'S REPORTS A. City Administrator Jackson The Solid Waste Study is progressing and is in the information gather phase. The consultant, Chris Bell, will be presenting to Council at some point. If anyone has questions, please talk to himself or the ad hoc committee. He wants to make sure Council is kept informed. The Finance Department has done a great job providing the information to the consultant. Reminded Council they had discussed the idea of bringing someone on to assist with legislative funding. He has a meeting scheduled on August 18, 2017 at 1:00 p.m. with Briahna Murraw and he asked for three Councilmembers to attend the meeting. Councilmembers Allen, Isenhart, and McCardle volunteered. The Planning Department is reorganizing their space with the hiring of the new Code Enforcement officer. Communication lines have to be run and equipment purchased. As the Finance Director is out of town, at this time he is looking for Council consensus to move forward with the work which costs approximately $5,000 - $6,000. Staff will bring back a budget amendment at a future meeting. Council concurred. B. Planning Director Gildroy Pleased to say Planning Commission has worked very hard and have a recommendation for Council regarding the Comprehensive Plan Update. It will be presented at the August 8, 2017 Council meeting. There is a public hearing scheduled for August 22, 2017 which will be at the Performing Arts Center for public input. Council will deliberate these updates during the September Council meetings. The new Code Enforcement Officer, Casey Tjeerdsma, will begin on August 9, 2017. He has a lot of experience. C. City Engineer Youngren Updated Council on the Woodin Avenue Bridge project. D. Parks Director Sargeant Updated Council on the parking revenue from the new kiosks. 13. RECESS - AIRPORT BOARD MEETING The Council meeting was recessed at 7:25 p.m. so Council could participate in the Airport Board meeting and reconvened the Council meeting at 7:26 p.m. Page 4 of 5
14. EXECUTIVE SESSION Regarding Matters of Potential Litigation - RCW 42.30.110(1)(i)(ii) A. At 7:47 p.m., Mayor Cooney announced there would be an executive session regarding matters of potential litigation lasting fifteen minutes with no action to be taken. At 8:02 p.m., Mayor Cooney extended the the executive session for ten minutes. At 8:12 p.m., Mayor Cooney extended the executive session for five minutes. At 8:17 p.m., the executive session ended and the Council meeting was reconvened. 15. ADJOURNMENT Adjourned at 8:17 p.m. Approved: Peri Gallucci City Clerk Michael Cooney Mayor Page 5 of 5