MID-STATE TECHNICAL COLLEGE Wisconsin Rapids I. ROLL CALL Board Chairperson Robert Beaver called the meeting to order at 5:19 p.m. Roll call was as follows: PRESENT: OTHERS: Robert Beaver, Betty Bruski Mallek, Patrick Costello, Randall Dhein, Joseph Kinsella, Lynneia Miller, Peggy Ose, Dr. Alice Randlett, Terry Reynolds and Dr. Sue Budjac Nelson Dahl, Dr. Ann Krause-Hanson, Richard O Sullivan, Larry Cihlar, Karl Easttorp, Mike Grambow, Stephany Hartman, Dr. Mandy Lang, Lance Pliml, Rurik Schutte and Angie Susa II. MEETING NOTICE CERTIFICATION AND CLOSED SESSION Mr. Beaver verified the meeting notice, which stated that this meeting of the Mid-State Technical College District Board was announced to the public in an attempt to keep the citizens of the district aware of the date, time and place of the meeting. Mr. Beaver announced that the Board would not convene to closed session this month. III. OPEN FORUM Mr. Beaver opened the meeting for comments from the audience. No one wished to address the Board. IV. APPROVAL OF MINUTES Motion by Dr. Randlett, seconded by Ms. Miller, upon a voice vote, unanimously approved the minutes from the regular meeting held January 21, 2013, as written. V. CONSENT AGENDA Motion by Ms. Bruski Mallek, seconded by Mr. Kinsella, upon a roll call vote, unanimously approved the following consent agenda items. Dr. Randlett abstained from voting. 1. The district s bills for the month of January 2013 were presented in Exhibit B. These bills totaled $3,797,593.35 of which $3,557,059.87 represents operational expenditures and $240,533.48 represents capital expenditures. The district s payroll for the month of January totaled $1,175,601.82 plus $20,794.56 for travel and miscellaneous reimbursements and $547,364.86 in fringe benefits. The district s bills and payroll totaled $5,541,354.59.
Page 2 2. Approved the following 2012-13 procurement for goods and services: Amount Vendor Department $ 54,123.00 Missouri Book System, Inc. Business Services $ 215,999.00 SD Ellenbecker Facilities Motion by Mr. Kinsella, seconded by Ms. Ose, upon a roll call vote, unanimously approved the following contracted service agreements. Ms. Bruski Mallek abstained from voting. 3. Entered into the following contracted service agreement, totaling $31,375.00: Agreement # Contracted With Amount 145886 Tomah Ambulance $ 28,760.00 145902 Worzalla Publishing Company $ 2,090.00 145905 WI Municipal Clerks Association $ 525.00 VI. CHAIRPERSON S REPORT 1. Mr. Beaver welcomed Board members to the meeting. 2. Mr. Beaver announced that the 2013 ACCT National Legislative Summit was held February 11-14 in Washington, D.C. Mr. Beaver, Dr. Randlett and Dr. Budjac represented the college. Mr. Beaver reported that he attended a number of informative sessions that included information relative to the college and economy today. He also reported a good response during a Capitol Hill visit with Representative Ron Kind. Dr. Randlett reported on a number of the sessions she was able to attend focusing on the skills gap, student success data collection and higher education affordability. Dr. Budjac shared highlights of her visits to Capitol Hill and the Department of Education and Labor. Dr. Budjac also reported on the WTCS Career Pathways Model that was praised and the difficulty in passing the Workforce Investment Act (WIA) Bill. 3. Mr. Beaver reported that the District Boards Association Spring Meeting will be held April 25-27 at the Plaza Hotel in Eau Claire. The important topic of student success will be discussed throughout the meeting. Those interested in attending should contact Ms. Susa to arrange accommodations. 4. Mr. Beaver announced that a letter will be sent to County Board Chairpersons, within the MSTC District, announcing the start of the Board Appointment process later this month. Mr. Beaver shared that members eligible for reappointment are Mr. Dhein, Mr. Kinsella and Dr. Randlett. The application deadline is 4:00 p.m. on March 20. The appointment meeting will be held at 6:00 p.m. on April 4 on the Wisconsin Rapids Campus. 5. Mr. Beaver announced the WTC District Boards Association s 2013 Nominations Committee was requesting assistance in identifying members for consideration as candidates for Association president, vice president and secretary/treasurer. Mr. Beaver stated the election will
Page 3 occur at the Association s annual meeting on Saturday, April 27. Currently, Mr. Costello is completing his second and final one-year term as president. Mr. Costello will automatically become past-president when new officers are seated. 6. Mr. Beaver reminded Board members of the February 28, 2013 MSTC Board Advance to be held in Wisconsin Rapids. The Advance agenda and meeting materials were provided to each member. 7. The next MSTC Board meeting will be held on Monday, March 18, at the Wisconsin Rapids Campus. Committee meetings will be held at 4:15 p.m., unless otherwise announced; the Committee-of-the-Whole will meet at 5:00 p.m.; and the regular meeting will begin at 5:20 p.m. VII. FOUNDATION BOARD LIAISON REPORT 1. There was no report this month. VIII. PRESIDENT S REPORT 1. Dr. Budjac welcomed Wood County Board Chairperson Lance Pliml, MSTC Student Life & Career Services Coordinator Stephany Hartman and MSTC Campus Activities & Student Senate President Rurik Schutte to the meeting. 2. Dr. Budjac reported that the University of Wisconsin Stevens Point (UWSP) Nursing Degree Completion Program was approved by the UW Board of Regents during their February meeting. UWSP will be collaborating with Northcentral Technical College, Nicolet Area Technical College and Mid-State Technical College to implement this program that will create a career pathway for nursing students and graduates with an associate degree. Designed to meet health care needs in central Wisconsin, UWSP will start the program this fall. 3. Dr. Budjac reported that she, on behalf of the college, expressed concern over the February 1 decision by the Department of Administration to choose Minnesota-based Infinite Campus as the sole provider for student information software systems for public school districts in Wisconsin over Stevens Point-based Skyward in a letter to Governor Scott Walker, Superintendent Tony Evers and local legislators. Dr. Budjac highlighted Skywards strong support of MSTC hiring graduates, participation in college internship programs and financial support through scholarships. Skyward is protesting the decision. 4. Dr. Budjac reported that Governor Scott Walker unveiled plans to make investments in Wisconsin s workforce a priority for the 2013-15 budget. These investments include $15 million in competitive skills development grants (stand-alone bill AB 14) and creates a statewide Labor Market Information System and an Office of Skills Development within the Department of Workforce Development. Technical colleges are likely to be very competitive in the grant process as the state s proven provider of highly focused and responsive training. An additional $5 million annually has been added in general aid for technical college programs. The Governor s budget plan will provide the WTCS new flexibility to address areas of critical need by
Page 4 increasing flexibility with the use of categorical aid and further linking state aid to WTCS identified performance outcomes. In addition, general aid will be transitioned to a performance based model to be phased in between 2014 and 2020. Funding metrics are expected to include measures on job placement and programming in high demand skills, areas where technical colleges have consistently performed well. IX. FINANCE & AUDIT COMMITTEE 1. Finance & Audit Committee Chairperson Patrick Costello reported that the committee reviewed its Consent Agenda items and had no questions or concerns. 2. Mr. Costello reviewed the Treasurer s Report. There were no questions or concerns. 3. The following items were presented for informational purposes only: a. CHANGE IN BOOKSTORE SOFTWARE PROVIDER Mr. Costello reported that the committee discussed the purchase of a software license and maintenance agreement from Missouri Bookstore Systems (MBS). This software is specifically designed for use with book rental, book buyback and online purchase program and will meet the evolving technology demands of the bookstore operations. Mr. Costello is confident the software update will have a positive impact on students and the college. b. STATUS OF THE PRELIMINARY 2013-14 GENERAL FUND BUDGET FORECAST Mr. Costello reported that college Administration has taken a different approach to budgeting for 2013-14 and although preliminary, with the uncertainty of federal and state aid, the Board needs to be prepared for request of use of fund balance. Mr. Costello reminded Board members of the Special Finance Committee meeting, designed to take a deeper look at the budget, which will be held in May. c. FINANCE IMPLICATIONS FOR TOPICS IN OTHER COMMITTEES No report was given. X. ACADEMIC & HUMAN RESOURCES COMMITTEE 1. Academic & Human Resources Committee Chairperson Dr. Alice Randlett reported that the Committee had no Consent Agenda items. 2. Dr. Randlett reported a 25-credit technical diploma statewide barbering curriculum has been developed, which was discussed at the January Board meeting, and meets the required 1,000 hours of training. Students may enroll in the Barber Technologist technical diploma program beginning in fall 2013. Motion by Dr. Randlett, seconded by Mr. Kinsella, upon a roll call vote unanimously approved the Barber Technologist technical diploma program.
Page 5 3. The following items were presented for informational purposes only: a. CONTRACTED SERVICES UPDATE Dr. Randlett reported that this year MSTC has received revenue from a variety of contracted service agreements, the majority being instructional contracts. Various courses in business, manufacturing, medical and protective services are occurring throughout the district, in addition to contracts with district high schools. b. HEALTH INSURANCE COOPERATIVE Vice President of Human Resources Richard O Sullivan provided an update on the exploration of a WTCS health insurance cooperative to reduce health related premiums. Project phases were discussed as well as the potential savings for MSTC and the WTCS. There are many unknown factors of this initiative and more information will be shared as it becomes available. XI. FACILITIES & EXTERNAL RELATIONS COMMITTEE 1. Facilities & External Relations Committee Chairperson Joseph Kinsella reported that the committee had no Consent Agenda items this month. 2. Mr. Kinsella reported that Director of Facilities & Procurement Larry Cihlar presented the bid results for the Marshfield Campus welding lab remodel project. Six bids were received for the project to be completed near the end of March. Construction is expected to begin immediately following approval. Motion by Mr. Kinsella, seconded by Mr. Reynolds, upon a roll call vote, unanimously approved awarding of the Marshfield Campus welding lab remodel project to SD Ellenbecker for $215,999.00, the lowest qualified bid. 3. Mr. Kinsella reported that Director of Enrollment Management Dr. Mandy Lang presented an international travel request for the student/faculty educational exchange trip to Germany. International travel approval was requested for Sociology Instructor Dr. Sheila Bluhm for the tentative travel dates May 18-28. Motion by Mr. Kinsella, seconded by Ms. Bruski Mallek, upon a roll call vote, unanimously approved Dr. Bluhm s international travel to Germany for the student/faculty educational exchange. 4. The following items were presented for informational purposes only: a. ENERGY CONSUMPTION COMPARISON Mr. Kinsella reported that Mr. Cihlar presented comparative data, provided by the WTCS, for energy consumption at each of the WTCS districts. MSTC ranks 2 nd lowest in consumption rate and incurred the 2 nd most significant decrease as compared to last year. Factors contributing to the positive ratings include a warmer than average
Page 6 winter, increased efficiencies and continued advancement in heating and cooling automation. b. INCOMING/OUTGOING FTEs Mr. Kinsella reported that Dr. Lang presented information pertaining to those students entering MSTC from outside the district and those leaving the district for technical education. MSTC concluded FY12 with a net outgoing number of -69.59 FTEs. Those programs most attended by MSTC district students outside the district include Business Management, Liberal Arts, Nursing, Criminal Justice-Law Enforcement and Human Services while those programs most heavily attended by students from outside the MSTC district include Business Management, Nursing, Accounting, Urban Forestry and Respiratory Therapy. Highlights of students coming to MSTC from other technical colleges and going to other technical colleges from MSTC were shared. A detailed analysis will be completed with college Deans as they plan for future programming and course offerings. c. FBLA Mr. Kinsella reported that Pittsville High School hosted 660 students, chaperones and advisors at Mid-State Technical Colleges Wisconsin Rapids Campus for the Future Business Leaders of America (FBLA) Regional Conference. Students competed in 65 events, such as accounting, business ethics, banking and finance and e-business. Participating students left a great impression on those at the college. Mr. Reynolds thanked the college for use of facilities and remarked on the great experience attendees had. XII. COMMITTEE-OF-THE-WHOLE 1. COLLEGE GOALS Mr. Beaver reported that during the January Board meeting Dr. Budjac outlined the proposed 2013-14 College Goals which are aligned with the Board s Strategic Directions and the College s Areas of Focus. Mr. Beaver indicated that following positive feedback, the proposed goals were presented for Board approval. Motion by Dr. Randlett, seconded by Ms. Ose, upon a roll call vote, unanimously approved the College Goals for 2013-14 as presented. 2. MSTC WEBSITE Mr. Beaver reported MSTC Director of Communications Karl Easttorp and Director of Enrollment Management Dr. Mandy Lang presented an interactive overview of the newly created MSTC webpage. Mr. Easttorp and Dr. Lang discussed the enhancements and user friendliness of the system and demonstrated the new mobile device interface. At the request of Mr. Beaver, upon completion of the MSTC webpage, the Board will be provided a more in depth demonstration of the webpage. XIII. DISCUSSION AND ACTION ITEMS 1. CAMPUS ACTIVITIES & STUDENT SENATE MSTC Student Life & Career Services Coordinator and Campus Activities & Student Senate (C.A.S.S.) Advisor Stephany Hartman and
Page 7 C.A.S.S. President Rurik Schutte presented information pertaining to C.A.S.S. initiatives and projects. The C.A.S.S. group has a president, vice president and representative from each of the 13 student clubs at MSTC. C.A.S.S. utilizes student activity funds to enhance various student projects and initiatives at the college. XIV. ADJOURNMENT The next meeting of the Mid-State Technical College Board will be on Monday, March 18, 2013 at the Wisconsin Rapids Campus. Committees will meet at 4:15 p.m., unless otherwise announced. The Committee-of-the-Whole meeting will be held at 5:00 p.m. The regular meeting will begin at 5:20 p.m. There being no further business, the Board meeting adjourned at 6:16 p.m. with a motion by Ms. Bruski Mallek, seconded by Mr. Reynolds, upon a voice vote. Betty Bruski Mallek, Secretary Mid-State Technical College Board Angela R. Susa Recording Secretary