MINUTES WASHINGTON COUNTY BOARD OF COMMISSIONERS DECEMBER 15, 2015 CONVENED: 10:08 a.m. BOARD OF COMMISSIONERS: Chair Andy Duyck Vice Chair Roy Rogers Commissioner Dick Schouten Commissioner Greg Malinowski Commissioner Bob Terry STAFF: Robert Davis, County Administrator Alan Rappleyea, County Counsel Andrew Singelakis, Director, LUT Sambo Kirkman, Associate Planner, LUT Bill Gaffi, General Manager, CWS Rick Griebel, Audiovisual Technician Barbara Hejtmanek, Recording Secretary PRESS: None. 1. ORAL COMMUNICATION (2-MINUTE OPPORTUNITY) None. 2. CONSENT AGENDA Chair Duyck announced the following modifications to the Consent Agenda: There is award of bid on item 2.f. to Rotschy, Inc. in the amount of $4,131,877.04. Item 2.g. is pulled from today s agenda, at the request of staff. There is award of bid on item 2.h. to Kerr Contractors Oregon, Inc. in the amount of $33,176,916.92.
It was moved to adopt the Consent Agenda, as modified. Motion Rogers 2 nd Terry APPROVAL OF MINUTES: November 24, 2015 December 1, 2015 CLEAN WATER SERVICES 2.a. CWS MO 15-87 Approve Insurance Contracts for the Calendar Year 2016 for Non-Represented Employee Health Benefit Program (Approved Under Consent Agenda) 2.b. CWS RO 15-24 Endorse Boundary Change Proposal No. 15-031 LRP/BC for Annexation to Clean Water Services Service District (CPO 6) (Approved Under Consent Agenda) LAND USE AND TRANSPORTATION 2.c. MO 15-363 Award Contracts for Portland Cement Concrete Construction Services (2015.094B) (All CPOs) (Approved Under Consent Agenda) 2.d. RO 15-133 Approve Establishment of a Road Maintenance Local Improvement District (MLID) for Bethany Abbey Heights 2 (CPO 7) (Approved Under Consent Agenda) 2.e. MO 15-364 Accept Bids/Award Contracts for Equipment Rental (2015.111B) (All CPOs) (Approved Under Consent Agenda) 2.f. MO 15-365 Approve Bid Award and Execute Contract for the Construction of the SW Walnut Street Project between SW 116 th Avenue and SW Tiedeman Avenue (CPO 4B) (Approved Under Consent Agenda)
2.g. MO 15-366 Approve Bid Award and Execute Contract for the SW Scoggins Valley Road Drainage Improvement and Mile Post 4.6 Slide Stabilization Projects (CPO 11) (Removed From Agenda) 2.h. MO 15-367 Approve Bid Award and Execute Contract for the Construction of the SW 124 th Avenue Extension (SW Tualatin Sherwood Road to SW Grahams Ferry Road ) and SW 124 th Avenue Water Transmission Line Project (CPO 5) (Approved Under Consent Agenda) 2.i. MO 15-368 Award Contracts for Traffic Counts (2015.114P) (Approved Under Consent Agenda) COUNTY ADMINISTRATIVE OFFICE 2.j. MO 15-369 Approve the Updated Gain Share Program for 2015 (All CPOs) (Approved Under Consent Agenda) ASSESSMENT AND TAXATION 2.k. MO 15-370 Award Contract for Elections Mailing Services (2015.113P) (Approved Under Consent Agenda) COMMUNITY CORRECTIONS 2.l. MO 15-371 Authorize Waiver from Request for Proposals Process and Approve Contract with Domestic Violence Resource Center to Provide Community Advocacy (2015.128W) (Approved Under Consent Agenda) HEALTH AND HUMAN SERVICES 2.m. MO 15-372 Award Contract for Tri-County Psychiatric Consultation Services (2015.124P) (Approved Under Consent Agenda)
SHERIFF S OFFICE 2.n. MO 15-373 Award Contract for Psychological Interviewing and Backgrounds (2015.086P) (Approved Under Consent Agenda) SUPPORT SERVICES 2.o. RO 15-134 Authorize Chief Finance Officer to Issue Debt to Refund Series 2006 Full Faith & Credit Bonds and Make Necessary Budget Adjustments (All CPOs) (Approved Under Consent Agenda) 2.p. MO 15-374 Award Contracts for Design, Installation, Maintenance, Repair and Updating Plumbing and HVAC Mechanical Systems (2015.021P) (Approved Under Consent Agenda) 2.q. MO 15-375 Award Contract for Environmental Engineering Consulting Services (2015.088P) (All CPOs) (Approved Under Consent Agenda) 3. BOARDS AND COMMISSIONS 3.a. MO 15-356 Appoint Members to the Washington County Fair Board (All CPOs) It was moved to reappoint Erin Wakefield and appoint Bob Rollinger and David Noyes to the Washington County Fair Board for a term ending December 31, 2018. Motion Rogers 2 nd Terry 3.b. MO 15-357 Appoint Members to the Washington County Fairgrounds Advisory Committee (All CPOs) It was moved to reappoint Pam Treece and Steve Nagy to the Fairgrounds Advisory Committee for two-year terms ending December 31, 2017. Motion Terry 2 nd Rogers
Commissioner Malinowski believed that there is one vacancy remaining and asked if we are still looking for applications. Chair Duyck said that the application period could possibly be re-opened. 3.c. MO 15-358 Appoint Members to the Homeless Plan Advisory Committee (HPAC) (All CPOs) It was moved to renew the following HPAC appointments for terms ending December 31, 2018: Adolph A. Valfre, Jr. Kristin Griffey Robin Schulz Russ Dondero Samira Godil Steven Berger Included in the motion was to appoint Barbara Nelson to the Citizen at Large position and Renee Bruce to the Nonprofit Service Provider position with a term ending December 31, 2017. Motion Schouten 2 nd Malinowski 3.d. MO 15-359 Appoint Lay Members to the Washington County Public Safety Coordinating Council It was moved to reappoint lay member Lindsay Coppinger for a two-year term ending January 1, 2018. Motion Malinowski 2 nd Rogers
3.e. MO 15-360 Appoint Members to the Rainbow Lane Special Road District No. 1 It was moved to make the following appointments to the Rainbow Lane Special Road District No. 1: Craig MacDonald to a term ending December 31, 2016 Allison Crace to a term ending December 31, 2017 Jeremy Crace to a term ending December 31, 2018 Motion Rogers 2 nd Schouten 3.f. MO 15-361 Appoint Members to the Rural Road Operations and Maintenance Advisory Committee (RROMAC) It was moved to: Appoint Michael Jamieson as an alternate member and Daniel Morgan as a regular member to terms expiring December 1, 2019 Reappoint Allan Amabisca from an alternate to a regular position, with his current term expiring December 1, 2017 Reappoint Bill Ewers, Lars Wahlstrom and Gary Virgin to terms expiring December 1, 2019. Motion Terry 2 nd Schouten 3.g. MO 15-362 Appoint Members to the Urban Road Maintenance District Advisory Committee (URMDAC) It was moved to: Reappoint Ruth Deal as a regular member, with her current term expiring December 31, 2017 Reappoint Raymond Eck and Larry Virgin to terms expiring December 31, 2018.
Motion Schouten 2 nd Rogers 4. PUBLIC HEARINGS LAND USE AND TRANSPORTATION 4.a. RO 15-131 Consider the Annexation of Three Parcels and Rights-of-Way on SW 209 th Avenue, SW 229 th Avenue, Old Hillsboro Road and Union Pacific Railroad Totaling Approximately 460 Acres to the Clean Water Services District (15-031 LRP/BC) (CPO 6) Sambo Kirkman reported that the County received a request from Erin Toman of MacKay Sposito, representing GLC South Hillsboro LLC, to annex approximately 460 acres into the Clean Water Services District. She stated that the project area is located in the city limits of Hillsboro, specifically identified on Washington County Map and Tax Logs as 1S2110001600, 1S2140002600 and 1S210DD00100. Ms. Kirkman said that a consent petition of the property owners initiated this proposal. She told the Board that Clean Water Services provided an endorsement for the annexation, as well as the City of Hillsboro. Ms. Kirkman stated that required notification postings were completed. She indicated that a letter from CPO 6 was received on December 8, 2015 addressing water runoff issues in the area. Ms. Kirkman said that water runoff issues will be addressed with the City of Hillsboro and Clean Water Services during development review. She stated that this minor boundary change application is to bring the subject parcels into the service boundary area for Clean Water Services. She recommended that the Board adopt the Resolution and Order approving the annexation, with the approval becoming effective immediately. Referencing CPO 6, Commissioner Malinowski spoke of concern that this actual water may somehow end up in the unincorporated urban area instead of staying in the City of Hillsboro since water runs downhill. He wondered if we are taking this into account and if we are changing the flow from Butternut Creek to Reedville Creek. Procedurally, Mr. Singelakis explained that when development review happens, it will have to be approved by the City of Hillsboro because this is in the City of Hillsboro. He said that this will have to happen during the development review phases of various subdivisions. Mr. Singelakis asked Bill Gaffi of Clean Water Services to speak to the topic of water flow. Bill Gaffi stated that the specific planning for this area will evolve during the development review process. He said that planning will also depend on when this occurs whether it occurs under CWS and Hillsboro s current rules or whether it is subject to emerging rules over the next year or more. Commissioner Malinowski asked if emerging rules will make it easier to attain or protect existing dwellings more. He toured a couple of houses last week that had water running through
them. Commissioner Malinowski said that it seems as if every time we build something uphill, it takes a little less rain to get water in houses. Mr. Gaffi could not speak to where the emerging rules will end up. He said that it is usually the case that rules become more stringent rather than less. Chair Duyck noted that this action is actually to annex these parcels into Clean Water Services District. He sensed that that actually makes it easier for us to address these issues, working with the City of Hillsboro. Mr. Gaffi agreed that that is true. He stated that Clean Water Services has been at the table to date in the discussions regarding drainage management in these areas. Mr. Gaffi said that CWS expects to continue to be at the table during the development review process. Commissioner Schouten said that this comment is noted and is a place marker useful to us. The public hearing was opened. Sambo Kirkman read a statement of applicable criteria into the record. Jeff Bachrach represented the petitioner GLC South Hillsboro, more commonly referred to by their development arm, Newland Communities. He stated that Newland and the Hillsboro School District are co-petitioners. Mr. Bachrach reported that the project is referred to as Reeds Crossing and will be the first stage of development in the South Hillsboro area. He acknowledged the County s role in the South Hillsboro project and regarded County staff as great partners. Mr. Bachrach said that the City of Hillsboro, ODOT, and two railroads are other partners in this complicated process. Mr. Bachrach hoped that the beginning of development would happen next spring, which will start with the extension of Cornelius Pass Road. He indicated that this will solve a lot of transportation problems in that part of the County. Mr. Bachrach said that this will bring increased access to Tualatin Valley Highway. He regarded the high growth MSTIP program as an important piece of getting South Hillsboro off the ground. Mr. Bachrach clarified that the extension of Cornelius Pass will not be a MSTIP project but rather will be fully funded by the private sector. Relative to the letter from CPO 6, Mr. Bachrach noted that it talks about Butternut Creek. He said that there are three drainage basins on the Reeds Crossing property; Butternut is one of the three and is in the last phase of development. Mr. Bachrach stated that the first phase of development, which will include the extension of Cornelius Pass Road, is in another drainage basin. He indicated that the project will not get into Butternut Creek until phase three, which is 5 10 years out. Mr. Bachrach said that it will be addressed as part of development review. Commissioner Schouten spoke of housing supply and demand. He said that part of having urban growth boundary lines is to include areas inside the urban growth boundary lines as we work in public/private partnerships to allow development to occur within these new areas that have been
added. Commissioner Schouten stated that the issue of housing costs has come to the Board s attention and a consequence is that the increase in supply of housing has impact on housing costs. Mr. Bachrach stated that his client has been anxious for a long time to get this project going not just for their own profit interest but also recognizing there is a need regionally. He reviewed that it has been 4+ years since the UGB expansion brought this in and his client had hoped to be on the ground before now. Mr. Bachrach now hoped to be on the ground next spring with some of the housing this region badly needs. Commissioner Malinowski asked about the target range of home prices for this first phase. Mr. Bachrach said that the 460-acre Reeds Crossing project (out of Hillsboro s 1400 acres) is large enough for 300+ housing units. He stated that there will be a full spectrum of price points for apartments, town houses, smaller houses to more higher end housing. Mr. Bachrach said that the idea is to build a complete community and hit all the price points. He summarized that the goal is for every phase to have as full a range of price points as possible. The public hearing was closed. It was moved to adopt a Resolution and Order approving the annexation with the approval becoming effective immediately and to authorize the Chair to sign the Resolution and Order for Service District Annexation 15-031 LRP/BC. Motion Schouten 2 nd Terry 4.b. RO 15-132 Consider the Annexation of One Parcel at 1720 NW Saltzman Road Totaling Approximately 0.6 Acre to the Tualatin Hills Park and Recreation District (15-034 LRP/BC) (CPO 1) Sambo Kirkman stated that the County received a request (Casefile 15-034) from John De Young, representing Alder Homes, Inc. She said that this is approximately.6 acres into the Tualatin Hills Park and Recreation District. Ms. Kirkman stated that the subject parcel is located in unincorporated Washington County at 1720 NW Saltzman Road and is specifically identified as Map and Tax Lot 1N134BB02800. She said that a Consent Petition of the property owner initiated this proposal. Ms. Kirkman reported that THPRD provided an endorsement of the annexation. She said that required notification and postings were completed and that no comments were received. Ms. Kirkman recommended that the Board adopt the Resolution and Order approving the annexation, with approval becoming effective immediately.
Commissioner Malinowski could not tell from the map if other properties around this are in THPRD already. Ms. Kirkman responded in the affirmative. She referenced Exhibit B, where light gray shaded areas are actually in THPRD. Commissioner Malinowski s map did not have light gray shaded areas. Ms. Kirkman added that it is a general requirement as developments go through to be annexed in; there will be additional ones as development may occur. Commissioner Schouten recalled an ordinance in 2004 or 2005 that required properties inside the THPRD service area to annex into the park district, as a condition of approval. The public hearing was opened. No members of the public testified. The public hearing was closed. It was moved to adopt a Resolution and Order approving the annexation with the approval becoming effective immediately and to authorize the Chair to sign the Resolution and Order for Service District Annexation 15-034 LRP/BC. Motion Malinowski 2 nd Rogers Vote 5-0 5. ORAL COMMUNICATION (5-MINUTE OPPORTUNITY) Tom Black, 870 NW Garibaldi Street, Hillsboro, Oregon, addressed Board appointments today for the Fair Board and the Fairgrounds Advisory Committee. He put in an application yesterday for both of these and believes there is one vacancy on the latter. Mr. Black took particular interest in the Fairgrounds Advisory Committee because it affects how we grow the 100-acre parcel and how it is built out in the future. He said he has attended all the meetings, as well as a subcommittee addressing the shortcomings of the Gain Share. Mr. Black stated that he brings a lot of assets to the table: He is familiar with the fairgrounds and has participated there since 2006. He has helped fix up some of the older buildings. He knows some of the infrastructure. He was responsible for having a previous fair manager get the Fire Department s hydrants built out on the grounds.
He has a civil engineering degree and a lot of practical knowledge from being in the construction industry for 30 years. Mr. Black was concerned that citizen boards and commissions have too many government or quasi-government representatives and corporate representatives instead of citizen representatives. He hoped to appoint the latter types of individuals. Mr. Black said that one person appointed today, Steve Nagy, is with the Port of Portland and another, Pam Treece, is the Director of the Westside Economic Alliance. He was not happy that citizens are not representing these positions and felt that we are not getting good representation of citizens desires and needs. Yesterday, Mr. Black attended the CPO Transition Team meeting. He wrote down a question for the committee, What is the metric that we use in the County to measure how good a quality connection we have for Goal 1 with members of Boards and Commissions? Mr. Black understood from the facilitator that he did not have a clue. He concluded that either he did not know or we do not have a true metric or measure of how we perform. Mr. Black said that if that is the case, we need to change. Otherwise, he stated, we are just re-upping the same people on committees who may not be going out to the public, who may not have those connections. Mr. Black concluded that this does the County a disservice by re-upping individuals who have no metric measure as to their performance and that performance to Goal 1. 6. BOARD ANNOUNCEMENTS Chair Duyck announced that the next meeting will be next Tuesday, December 22, 2015. He said that Worksession will begin at 2:00 p.m. in Room 140 of the Public Services Building and the Regular Meeting will convene at 6:30 p.m. in the Hillsboro Civic Center Auditorium. Vice Chair Rogers asked about the January schedule. Robert Davis replied that if the auditorium work in the Public Services Building is done, then the Board meetings will return there. He summarized that it depends on how quickly the work is done. 7. ADJOURNMENT: 10:35 a.m. Motion Rogers 2 nd Terry Vote 5-0 MEETING ADJOURNED THIS DAY 2016 RECORDING SECRETARY CHAIRMAN