Agenda 9-13-18 Page 1 of 10 SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT BOARD OF TRUSTEES A G E N D A A N D O R D E R O F B U S I N E S S REGULAR MEETING Thursday, September 13, 2018 South San Francisco Municipal Building, City Council Chambers 33 Arroyo Drive, South San Francisco, California OPEN SESSION 6:00 p.m. A. CALL TO ORDER CLOSED SESSION 6:00 p.m. 1. To consider the appointment of one (1) public employee to the position of Director of Facilities, in accordance with Government Code Section 54956. 2. Conference with Labor Negotiators Agency Designated Representative: District Assistant Superintendent for HR/Student Services Employee Organization: SSFCTA 3. Superintendent evaluation. RECONVENE INTO OPEN SESSION 7:00 p.m. B. ROLL CALL C. PLEDGE OF ALLEGIANCE will be led by Alta Loma MS student Priya Tandel. D. REPORTING OUT FROM CLOSED SESSION E. REVIEW OF AGENDA F. RECOGNITION AWARDS volunteers G. PTA COUNCIL REMARKS H. STAFF ASSOCIATION REPRESENTATIVES REMARKS South San Francisco Federation of Adult Educators South San Francisco Classroom Teachers Association California School Employees Association Chapter 197 I. PERSONNEL COMMISSION
Agenda 9-13-18 Page 2 of 10 J. ITEMS FROM THE BOARD Announcements Board Calendar Board Committee Reports K. SUPERINTENDENT S REPORT a. Introduction of Student Trustee and ASB President b. Honoring the Facilities Department c. Other ASB Reports o Mia Alabado, ASB President, El Camino High School o Catherine Batang, ASB President, South San Francisco High School L. COMMUNICATIONS Public comments are limited to three minutes per individual. Name/address cards are placed in the back of the room to be completed and given to the secretary. The Board President will call upon individuals in random order who have requested to speak. Each person may only speak once, and is required to address the Board from the podium. The meeting is recorded. Individuals may address the Board concerning school business not on the agenda, but public comment cannot be acted upon or discussed by the Board unless placed on the agenda at a subsequent meeting, in accordance with the law (the Brown Act). The Board may request staff to respond orally at the meeting or in writing at a future time. M. PRESENTATIONS (Individual presentations are limited to a maximum of 10 minutes.) 1. EDUCATIONAL SERVICES a. Teaching and learning presentation: Alta Loma Middle School Principal Michael Reichle will share with the Board educational priorities and programs at Alta Loma MS.
Agenda 9-13-18 Page 3 of 10 2. BUSINESS SERVICES a. Report on year-end unaudited actuals Staff will present to the Board, the Unaudited Actuals Financial Report including revenues, expenditures and ending balances for the 2017-18 fiscal year.
Agenda 9-13-18 Page 4 of 10 N. CONSENT AGENDA: The following items are submitted for Board approval. One motion will authorize action for those items so designated. 1. ADMINISTRATION PAGE a. Minutes to the regular Board Meeting, August 16, 2018. 1-13 b. Staff recommends the approval for Superintendent Moore 14 to participate in the ACSA Superintendent s Symposium in Monterey, CA, January 29 - February 1, 2019. c. Staff recommends the approval of the Children s Center 15-19 San Mateo County Superintendent s 2018-19 QRIS block grant. d. Staff recommends the approval of the Children s Center 20-26 San Mateo County Superintendent s CSPP 2018-19 preschool contract. 2. EDUCATIONAL SERVICES a. Staff recommends permission for SSFHS ASB students 27 to participate in an overnight internal retreat/training in the school s gymnasium on September 21-22, 2018. b. Staff recommends permission for Parkway Heights MS 28 ASB students to participate in Disney s approach to Leadership and Teamwork in Anaheim, CA, November 1-5, 2018. 3. HUMAN RESOURCES a. Certificated Personnel Assignment Order 29 b. Classified Personnel Assignment Order 30-32 4. BUSINESS SERVICES a. Gifts to the District, June 2018 33-34 b. Staff recommends the approval of Parkway Heights MS, 35-36 Sunshine Gardens ES, Ponderosa ES, Monte Verde ES, Alta Loma MS, Junipero Serra ES, and SSFHS fundraising events for the 2018-19 school year.
Agenda 9-13-18 Page 5 of 10 PAGE c. Staff recommends the approval of professional service 37-38 agreements under $25,000 (excluding Measure J). d. Staff recommends the approval of professional service 39-45 agreements under $25,000 (Measure J and related construction only) e. Staff recommends the approval of an addendum to the MOU 46-48 with the City regarding the Baden (Callero) field scoreboard. f. Staff recommends the approval of an agreement with the 49-51 SMCOE regarding high speed network access.
Agenda 9-13-18 Page 6 of 10 INFORMATION/DISCUSSION 1. HUMAN RESOURCES PAGE a. Update on Staffing 52-53 Staff will present to the Board, information on the 2018-19 Certificated staffing in the District. b. Update on Student Enrollment 54-55 Staff will present to the Board, information on the 2018-19 student enrollment numbers at the school sites. 2. HUMAN RESOURCES a. Measure J Update 56 Staff will present to the Board, an update on the progress of Measure J and related construction projects including Parkway Heights MS and Martin ES as well as estimated budgets. PUBLIC HEARING Sufficient student textbooks/instructional materials A Public Hearing, in accordance with California Education Code Section 60119 and SB 550, will provide an opportunity for members of the public to comment on the sufficiency, appropriation and disbursement of instructional materials throughout the District. ACTION 1. ADMINISTRATION a. Resolution No. 18-74 for Trustee Compensation 57 The Board will discuss the adoption of Resolution #18-74: To allow stipend payment for Trustee Lucy who was absent from the August 16, 2018 Board meeting. b. 2nd Reading of District s Updated Board Policy 58-65 Staff recommends the approval of the District s updated Board Policy listed below: 1. BP 3311 Bids
Agenda 9-13-18 Page 7 of 10 PAGE c. Resolution No. 18-65 for Hispanic Heritage Month 66-67 Staff recommends the adoption of Resolution #18-65 (English and Spanish versions): Honoring Hispanic Heritage Month. d. Resolution No. 18-66 for Attendance Awareness Month 68 Staff recommends the adoption of Resolution #18-66: Recognizing Attendance Awareness Month and supporting activities to increase awareness of the importance of daily attendance. 2. EDUCATIONAL SERVICES a. Resolution No. 18-64 for Confirmation of Sufficient 69-75 Student Textbooks/instructional Materials Staff recommends the adoption of Resolution #18-64: To confirm and certify that the District has provided each pupil with sufficient textbooks and instructional materials aligned to the academic content standards and consistent with the cycles and content of the curriculum frameworks. 3. HUMAN RESOURCES a. Approval of Variable Term Waiver 76 Staff recommends the approval of the subsequent Variable Term Waiver for Nerissa Olaes, a certificated employee at Ponderosa ES, as presented to the Board. 4. BUSINESS SERVICES a. Approval of Unaudited Actuals Report 77 Staff recommends the approval of the 2017-18 Unaudited Actuals Financial Report, as presented to the Board. b. Resolution No. 18-73 GANN limits 78-82 Staff recommends the adoption of Resolution #18-73: adjusting the FY 2017-18 GANN Limit and estimating the FY 2018-19 GANN Limit.
Agenda 9-13-18 Page 8 of 10 PAGE c. Measure J/Amendment #19 to the Quattrocchi, Kwok 83-88 Architects (QKA) Agreement for the Buri Buri ES Baseball Field Development Staff recommends the approval of amendment #19 to the QKA agreement, in the amount of $85,000, for architectural services for the baseball field development at Buri Buri ES, as presented to the Board. d. Measure J/Amendment #1 to the BHM Construction 89-91 Agreement for the Parkway Heights Middle School Project Staff recommends the approval of amendment #1 to the BHM Construction agreement, in the amount of $56,707, for the Parkway Heights MS modernization project, Phase II, as presented to the Board. REVIEW OF FUTURE AGENDA ITEMS AND MEETINGS September 27, 2018 Teaching and learning presentation Los Cerritos ES Presentation on a career in sheet metal working Public Hearing on California Voting Rights Act (#1) Presentation and approval of CBOC annual fiscal report Presentation on Rotary Club Atotonilco Delegation Update on workforce housing Update on Safe School Plans Approval of All City Management Crossing Guards agreement for Junipero Serra ES AR 1330 Field Use Resolution honoring Filipino American History Month Resolution for California Week of the School Administrator (10/15 10/19) October 11, 2018 Community Forum Public Hearing on California Voting Rights Act (#2) District fields Moving to district elections October 25, 2018 Teaching and Learning Presentation Alternative Education Dual Immersion update Williams report for 3rd quarter ending 9/30/18
Agenda 9-13-18 Page 9 of 10 November 15, 2018 Teaching and learning presentation Sunshine Gardens ES Resolution honoring American Indian Heritage Month Approval of SES contracts Approval of the 2019 Summer School Programs December 13, 2018 - Televised Resolution ratifying election Board of Trustees reorganization Resolution honoring outgoing Board President Resolution honoring Trustee Govea Acosta leaving the Board Resolution honoring Trustee Lucy leaving the Board Teaching and learning presentation Junipero Serra ES Presentation and approval of first interim budget report positive certification Nomination for CSBA Delegate Assembly Selection of Trustees to District subcommittees /committee (Board Polices and Bylaws, City Subcommittee, and County Committee on School District Organization) January 17, 2019 Teaching and learning presentation Parkway Heights MS Recognition for outgoing Student Trustee Alabado Williams report for 4th quarter ending 12/31/18 Report/approval of Audited Actuals report for the year ended June 30, 2018 Update on Governor s 2019-20 budget proposal Approval of 2019-20 school year calendar Approval of SARCS Approval of SPSAs Overview and approval of 2018 Sumer School programs February 14, 2019 Teaching and learning presentation SSFHS Teaching and learning presentation ECHS Introduction of new Student Trustee Batang Resolution honoring African American History Month LCAP update 2019 CSBA Delegate Assembly election February 28,2019 Teaching and learning presentation Skyline ES Update on OpTerra's 6th year Solar Savings March 14, 2019 Teaching and learning presentation Ponderosa ES
Agenda 9-13-18 Page 10 of 10 Second interim budget report positive certification Resolution honoring Women s History Month Resolution for Red Cross Month Approval of declaration of need for fully qualified educators, 2019-20 Confirm dates for 2019-20 LCAP and Budget Hearings and Adoptions SUMMARY OF BOARD DIRECTIVES GOOD AND WELFARE Comments from Board Members and Superintendent ADJOURNMENT Copies of the agenda only are posted next to the front door of the District Office at 398 B Street, and at the following public libraries: South San Francisco libraries, West Orange and Grand Avenue, and the Daly City Library on Wembly Avenue, Daly City. It is also available for review at the District s website: www.ssfusd.org (Click on Board Meeting Agendas and Minutes). 1) A CD is made of the Open Session of each meeting; 2) Any writing or document that is a public record relating to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the District Office located at 398 B Street, South San Francisco, California 94080. If however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda.; and 3) For special accommodation to participate in this meeting, please contact the Office of the Superintendent, a minimum of 48 hours prior to the meeting: Telephone--(650) 877-8705, Fax--(650) 588-8113 or e-mail: ncantley@ssfusd.org