ALVORD UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING District Office Board Room 10365 Keller Avenue, Riverside, CA 92505 Thursday, July 18, 2013 REASONABLE ACCOMMODATION FOR ANY INDIVIDUAL WITH A DISABILITY With at least 48 hours notice, any individual with a disability who requires reasonable accommodation to participate in a Board meeting, may request assistance by contacting the Superintendent s Office at the address listed above or by calling: (951) 509-5070; fax: (951) 509-6070. OPEN SESSION AGENDA MATERIAL AVAILABILITY Open Session agenda materials are available for public inspection at the address listed above. For assistance please contact the Superintendent s Office by calling: (951) 509-5070; fax: (951) 509-6070. AGENDA MESSAGE 1. CALL TO ORDER 5:00 p.m. Art Kaspereen, Jr., President 2. Establishment of Quorum: A quorum is expected with Mr. Art Kaspereen, Jr., Mr. Greg Kraft, Mr. Ben Johnson II, Mrs. Carolyn M. Wilson and Mr. José Luis Pérez in attendance. HEARING SESSION At this time, the Board of Education welcomes public comment. Members of the audience have an opportunity to speak to any item on the Closed Session agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibit the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority. CLOSED SESSION 1. Student Disciplinary Actions a. Recommendation to Readmit Expulsion Cases #2012-2013-27 and 32 2. Public Employee Discipline/Dismissal/Release/Reassignment a. Certificated b. Classified c. Management/Administration 3. Public Employee Appointments a. Superintendent b. High School Principal 4. Conference with Labor Negotiator Agency Negotiators: Monalisa Hasson, Ed.D. Employee Organizations: a. Alvord Educators Association b. California School Employees Association, Chapter 339
AUSD Agenda Message Meeting of July 18, 2013 2 5. Liability Claims: a. Claim No. 13-14-100 b. Claim No. 13-14-200 RECONVENE TO OPEN SESSION INTRODUCTORY PROCEDURES 1. Call to Order and Welcome: 7:00 p.m. Art Kaspereen, Jr., President At approximately 9:30 p.m., the Board of Education will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 p.m., and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end no later than 10:00 p.m. 2. Pledge of Allegiance: Board, staff and audience. 3. Approve Minutes: Board approval is requested for the Minutes of the Special Board Meeting of June 26, 2013, the Minutes of the Special Board Meeting of June 27, 2013, the Regular Board Meeting of June 27, 2013, and the Minutes of the Special Board Meeting of July 12, 2013. 4. Special Recognitions: a. Child Nutrition Services (CNS) Classified Employee of the Month: Child Nutrition Services is proud to recognize Veronica Guerrero as the Alvord Unified School District, Child Nutrition Services Classified Employee of the Month for July 2013. Just the mention of Veronica s name puts a smile on her co-workers faces. Veronica is the CNS stand-up comedian. She knows when a staff member needs to be cheered up and does so with one of her witty jokes. If at first she does not succeed, she will continue until she makes them laugh out loud. Veronica has a positive attitude and greets everyone with a smile. She also has wonderful customer service skills and is willing to assist parents and staff whenever needed. Veronica has an eye for detail and completes her assignments in a timely manner. Veronica wears many hats at CNS and she wares each of them very well, she is truly an asset to the Child Nutrition Services Department It is a great honor to recognize Veronica Guerrero as the Alvord Unified School District, Child Nutrition Services Classified Employee of the Month for July 2013.
AUSD Agenda Message Meeting of July 18, 2013 3 b. Fiscal Services Classified Employee of the Month: Fiscal Services is proud to recognize Roberto Montano as the Alvord Unified School District, Fiscal Services Employee of the Month for July 2013. Roberto Montano is a valued and experienced member of the Fiscal Services team. Fifteen years ago, Roberto came to Alvord from the private sector where he worked for Southern California Edison. He brought with him an impressive work ethic and a spirit of collegiality. He has been and continues to be a valuable member of the Fiscal Services team, where his primary responsibilities lie in the area of attendance accounting. During this past year Roberto has played a large role in assisting Cabinet and sites by participating in strategic planning meetings to discuss Roberto s analysis in developing staffing formulas for the 2013-2014 school year. Roberto s skills, team spirit and dedication to excellence in his position, has benefited the staff and students of the Alvord Unified School It is a great pleasure to honor Roberto Montano as the Alvord Unified School District, Fiscal Services Employee of the Month for July 2013. c. Human Resources Development (HRD) Classified Employee of the Month: Human Resources Development is proud to recognize Patti Wake as the Alvord Unified School District, Human Resources Development Classified Employee of the Month for July 2013. Patti Wake is a valued and experienced member of the Human Resources Development team. Patti s duties are comprised of Classified Substitute employment processing, Classified Substitutes, Classified AESOP and Classified Leaves. She has been a member of the HRD team for 9 years and her wealth of knowledge is a value to the organization each and every day. Most days when you walk into Patti s office she is assisting a school site on the phone, sending an email to a substitute and checking on files on her desk all at the same time but never sacrificing quality of work or customer service along the way. Patti is always looking for new ideas and making suggestions to try and make this District better. Patti is also a product of the Alvord Unified School District, as she is a graduate of Norte Vista High School. It is a great pleasure to honor Patti Wake as the Alvord Unified School District, Human Resources Development Classified Employee of the Month for July 2013.
AUSD Agenda Message Meeting of July 18, 2013 4 d. Human Resources Development (HRD) Classified Employee of the Month: Human Resources Development is proud to recognize Megan Hundley as the Alvord Unified School District, Human Resources Development Classified Employee of the Month for July 2013. Megan Hundley joined the Human Resources Development team in March of 2013. She has been an asset to the department from the beginning. Megan s duties are comprised of Certificated Substitute employment processing, Certificated Substitutes and Certificated AESOP. Megan comes to Alvord from the City of Riverside Human Resources Office. Megan is the parent of students in the Alvord Unified School District and was only willing to leave the City of Riverside in order to work for Alvord because of all her great experiences in the District as a parent. Megan consistently jumps right in and takes on any job without hesitation. She possesses the unique gift of learning new tasks quickly which allows the HRD team to minimize training time and keep the department moving forward. It is a great pleasure to honor Megan Hundley as the Alvord Unified School District, Human Resources Development Classified Employee of the Month for July 2013. HEARING SESSION At this time, the Board of Education welcomes public comment. Members of the audience have an opportunity to speak to any item on the agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibit the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority. ACTION ITEMS 5. Consent Agenda: All items listed under the Consent Agenda are considered by the Board to be routine and will be enacted upon by the Board in one motion. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Agenda. Your Superintendent recommends approval of Consent Agenda items 5.a. 5.l. Board of Education a. Accept Gifts: 1) The Laura Bush Foundation for America s Libraries Fund provided a $5,000.00 grant to Terrace Elementary School for the purchase of library books and magazines. 2) Nancy Hoey donated furniture and computer equipment valued at $100.00 to Twinhill Elementary School.
AUSD Agenda Message Meeting of July 18, 2013 5 3) The Villegas Middle School Choir received $2,000.00 from an anonymous donor to assist the Choir with expenses for student study trips and/or other needs as determined by the teacher of the Choir class. 4) Villegas PTSA donated $450.00 to Villegas Middle School for the purchase of a SMART Board. 5) Schools First Federal Credit Union donated $500.00 to La Sierra High School to be used for student scholarships. 6) James and Elvira Hibbard made two donations totaling $624.00 to La Sierra High School s Baseball Club to assist with field maintenance, equipment and baseball supplies. 7) La Sierra University (LSU) Zapara School of Business donated sports equipment and gardening supplies, musical instruments and general school supplies valued at $4,175.18 to the After School Programs for their participation in LSU s Senior Seminar Project. b. Accept Warrants: Business Services Warrant Date Warrant Register Amount 6/10/13 14527376-14527422 $617,106.99 6/11/13 14528589-14528655 864,774.86 6/12/13 14529612-14529648 192,944.34 6/13/13 14530748-14530809 337,472.99 6/17/13 14532512-14532556 300,196.05 6/18/13 14533554-14533603 316,361.66 6/19/13 14535058-14535102 492,995.97 6/20/13 14536346-14536380 242,980.75 6/24/13 14538476-14538508 62,607.20 6/25/13 14539973-14540019 159,131.33 6/26/13 14541348-14541417 213,732.95 6/27/13 14542555-14542583 64,428.27 Total: $3,864,733.36 c. Ratify Purchase Order List Number 1-2013-2014: Board ratification is requested for Purchase Order List Number 1 for the period of June 7, 2013 through July 1, 2013, as follows: Number of District Purchase Orders submitted is 136, in the amount of $3,683,586.03: #C3010783 - #C3010809 #B1002096 - #B1002150 #P2037894 - #P2037947 Fiscal Impact: $3,683,586.03 (Various Funds)
AUSD Agenda Message Meeting of July 18, 2013 6 d. Approve Agreement with Practi-Cal for Services Relating to Local Education Agency (LEA) Program: Board approval is requested for an agreement with Practi-Cal for employee training, technical assistance, consultant and billing services. Fiscal Impact: $30,000.00 Reimbursable (General Fund/Restricted) e. Approve Agreement with Practi-Cal for Services Relating to Medic-Cal Administrative Activities (MAA) Program: Board approval is requested for an agreement with Practi-Cal for employee training, technical assistance, consultant services and completion of the Medi-Cal Administrative Activities billing. Fiscal Impact: $50,000.00 Reimbursable (General Fund/Unrestricted) Human Resources Development f. Approve Personnel Order No. 1-2013-2014: Board approval of Personnel Order No. 1 is requested. g. Approve Addition of Four Resource Specialist Program Teaching Positions Special Education Department: Board approval is requested for the addition of four full-time Resources Specialist Program Teaching positions for the Special Education Department. Fiscal Impact: $252,802.92 (General Fund/Restricted Special Education) h. Approve Addition of Two Special Education Assistant I Positions Special Education Department: Board approval is requested for the addition of two 5.5- hour, 10-month Special Education Assistant I positions for the Special Education Department. Fiscal Impact: $59,406.54 (General Fund/Restricted Special Education) i. Approve Addition of Two Special Education Assistant II Positions Special Education Department: Board approval is requested for the addition of two 6- hour, 10-month Special Education Assistant II positions for the Special Education Department. Fiscal Impact: $66,785.28 (General Fund/Restricted Special Education)
AUSD Agenda Message Meeting of July 18, 2013 7 j. Approve Addition of One Intensive Behavior Intervention (IBI) Special Education Assistant Positions Special Education Department: Board approval is requested for the addition of one 6.5-hour, 10-month Intensive Behavior Intervention (IBI) Special Education Assistant position for the Special Education Department. Fiscal Impact: $41,885.15 (General Fund/Restricted Special Education) k. Approve New Job Description Classified Management Operations Supervisor: Board approval is requested for a new job description entitled Classified Management Operations Supervisor. Fiscal Impact: None l. Approve Classified Management Operations Supervisor Position and Salary Range: Board approval is requested for an 8-hour, 12-month Classified Management Operations Supervisor position and approval of the salary range for the Maintenance and Operations Division. Fiscal Impact: $83,487.00 (General Fund/Unrestricted) SEPARATE ACTION ITEMS 6. Action Taken In Closed Session: Ben Johnson II, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session. 1. Student Disciplinary Actions a. Recommendation to Readmit Expulsion Cases #2012-2013-27 and 32 2. Public Employee Appointment a. Superintendent b. High School Principal 3. Liability Claims: a. Claim No. 13-14-100 b. Claim No. 13-14-200
AUSD Agenda Message Meeting of July 18, 2013 8 Board of Education/Business Services 7. Select Trustee Area Plan and Adopt Resolution No. 1 - Resolution of the Board of Education of the Alvord Unified School District Recommending that the Riverside County Committee on School District Organization Approve and Establish Trustee Areas from which Alvord Unified School District Governing Board Members will be Elected in a Trustee Area Election Process: The Board of Education will review Scenarios A, B, C, B1 and C1 and select one scenario to be forwarded to the County Committee on School District Organization. Following the selection of one scenario, Board approval will be requested for adoption of Resolution No. 1 recommending that the Riverside County Committee on School District Organization approve and establish Trustee Areas from which Alvord Unified School District Governing Board Members will be elected in a Trustee Area Election Process. Fiscal Impact: None Business Services For Item 8 the Board of Education of the Alvord Unified School District will now meet and act as the Legislative Body of Community Facilities District No. 2001-1 of the Alvord Unified School 8. Adopt Resolution No. 2 Special Tax Rates Community Facilities District (CFD) No. 2001-1: Board approval is requested for adoption of Resolution No. 1 of the Board of Education of the Alvord Unified School District, acting as the legislative body of the Community Facilities District No. 2001-1, determining special tax rates for Community Facilities District No. 2001-1 for fiscal year 2013-2014; establishing a budget for fiscal year 2013-2014; directing the levy of the special tax and taking related actions. Fiscal Impact: $169,050.00 (Revenue CFD No. 2001-1) Upon completion of Item 8, the Board of Education of the Alvord Unified School District will cease acting as the Legislative Body of Community Facilities District No. 2001-1. For Item 9 the Board of Education of the Alvord Unified School District will now meet and act as the Legislative Body of Community Facilities District No. 2002-1 of the Alvord Unified School 9. Adopt Resolution No. 3 Special Tax Rates Community Facilities District (CFD) No. 2002-1: Board approval is requested for adoption of Resolution No. 3 of the Board of Education of the Alvord Unified School District, acting as the legislative body of the Community Facilities District No. 2002-1, determining special tax rates for Community Facilities District No. 2002-1 for fiscal year 2013-2014; establishing a budget for fiscal year 2013-2014; directing the levy of the special tax and taking related actions. Fiscal Impact: $189,280.00 (Revenue CFD No. 2002-1) Upon completion of Item 9, the Board of Education of the Alvord Unified School District will cease acting as the Legislative Body of Community Facilities District No. 2002-1.
AUSD Agenda Message Meeting of July 18, 2013 9 For Item 10 the Board of Education of the Alvord Unified School District will now meet and act as the Legislative Body of Community Facilities District No. 2006-1 of the Alvord Unified School 10. Adopt Resolution No. 4 Special Tax Rates Community Facilities District (CFD) No. 2006-1: Board approval is requested for adoption of Resolution No. 4 of the Board of Education of the Alvord Unified School District, acting as the legislative body of the Community Facilities District No. 2006-1, determining special tax rates for Community Facilities District No. 2006-1 for fiscal year 2013-2014; establishing a budget for fiscal year 2013-2014; directing the levy of the special tax and taking related actions. Fiscal Impact: $370,554.00 (Revenue Tax A Levy CFD No. 2006-1) $350,339.26 (Revenue Tax B Levy CFD No. 2006-1) Upon completion of Item 10, the Board of Education of the Alvord Unified School District will cease acting as the Legislative Body of Community Facilities District No. 2006-1. For Item 11 the Board of Education of the Alvord Unified School District will now meet and act as the Legislative Body of Community Facilities District No. 2001-1 of the Alvord Unified School 11. Adopt Resolution No. 5 Authorizing Actions and Retaining Consultants for Refunding Special Tax Bonds of Community Facilities District No. 2001-1 of the Alvord Unified School District to Refund Currently Outstanding Series 2002 Special Tax Bonds: Board approval is requested for adoption of Resolution No. 5 including authorizing actions relating to the refunding of outstanding Community Facilities District special tax bonds, retaining consultants and counsel, authorizing notices and taking related actions. Fiscal Impact: It is currently estimated that net debt service savings of $295,293.00 will be achieved with the refunding of the 2002 Special Tax Bonds. Upon completion of Item 11, the Board of Education of the Alvord Unified School District will cease acting as the Legislative Body of Community Facilities District No. 2001-1. For Item 12 the Board of Education of the Alvord Unified School District will now meet and act as the Legislative Body of Community Facilities District No. 2002-1 of the Alvord Unified School 12. Adopt Resolution No 6 Authorizing Actions and Retaining Consultants for Refunding Special Tax Bonds of Community Facilities District No. 2002-1 of the Alvord Unified School District to Refund Currently Outstanding Series 2004 Special Tax Bonds: Board approval is requested for adoption of Resolution No. 6 including authorizing actions relating to the refunding of outstanding Community Facilities District special tax bonds, retaining consultants and counsel, authorizing notices and taking related actions. Fiscal Impact: It is currently estimated that the net debt service savings of $297,631.00 will be achieved with the refunding of the 2004 Special Tax Bonds. Upon completion of Item 12, the Board of Education of the Alvord Unified School District will cease acting as the Legislative Body of Community Facilities District No. 2002-1.
AUSD Agenda Message Meeting of July 18, 2013 10 Human Resources Development 13. CONDUCT PUBLIC HEARING Memorandum of Understanding between Alvord Unified School District and the Alvord Educators Association for Benefits for the 2013-2014 School Year 14. Approve Memorandum of Understanding between Alvord Unified School District and the Alvord Educators Association for Benefits for the 2013-2014 School Year: Board approval is requested for the Memorandum of Understanding between Alvord Unified School District and the Alvord Educators Association that was reached on May 17, 2013, to fully fund the basic plans for both Anthem and Kaiser for the 2013-2014 school year at the current plan rates in place for the 2012-2013 school year. Fiscal Impact: $750,000.00 (General Fund/Unrestricted) Instructional Support Services 15. Approve Professional Services Agreement Boys and Girls Club of Redlands: Board approval is requested for a professional services agreement between Boys and Girls Clubs of Redlands and Alvord Unified School District to provide staff for supervision and instructional support for the HALF Time (elementary) and PRIME Time (secondary) After School Programs during the 2013-2014 school year. Fiscal Impact: $993,855.00 (General Fund/Restricted - After School Education and Safety Grant) DISCUSSION/INFORMATION ITEMS Business Services 16. Financial Report: Receive Child Nutrition Services Report for May 2013. The Child Nutrition Profit and Loss Report indicates a profit of $256,595.49. 17. Financial Report: Receive Report of Receipts for May 2013 in the amount of $1,668,416.85. This amount includes routine deposits such as facility rentals, field trip reimbursements, health and welfare contributions as well as donations and grants. Instructional Support Services 18. Summary of Conferences and Trainings: The attached list of conferences and trainings was approved by staff. BOARD OF EDUCATION COMMENTS ADJOURNMENT Next Regular Board of Education Meeting: August 8, 2013 ~ Open Session 7:00 p.m.