MINUTES Steven Choi Mayor/Chairman Lynn Schott Mayor Pro TemporeNice Chairwoman Beth Krom Councilmember/Boardmember Jeffrey Lalloway Councilmember/Boardmember Christina Shea Councilmember/Boardmember CITY COUNCIL REGULAR MEETING AND REGULAR JOINT MEETING WITH THE CITY OF IRVINE AS SUCCESSOR AGENCY TO THE DISSOLVED IRVINE REDEVELOPMENT AGENCY September 27, 2016 4:00PM City Council Chamber One Civic Center Plaza Irvine, CA 92606 CALL TO ORDER The regular meeting of the Irvine City Council and regular joint meeting with the City of Irvine as Successor Agency to the dissolved Irvine Redevelopment Agency was called to order at 4:10 p.m. on September 27, 2016 in the City Council Chamber, Irvine Civic Center, One Civic Center Plaza, Irvine, California; Mayor/Chairman Choi presiding. ROLL CALL Present: 5 Councilmember/Boardmember: Councilmember/Boardmember: Councilmember/Boardmember: Mayor Pro TemporeNice Chairwoman: Mayor/Chairman: Beth Krom Jeffrey Lalloway Christina Shea Lynn Schott Steven Choi
1. CLOSED SESSION City Attorney Melching announced the following Closed Session items: 1.1 CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION: Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: One potential case. There were no requests to speak to the Closed Session item. RECESS Mayor Choi convened the City Council meeting to Closed Session at 4:11 p.m. RECONVENE TO THE CITY COUNCIL MEETING Mayor Choi reconvened the regular City Council meeting at 5:17 p.m. City Attorney Melching, on behalf of the City Council, announced that there was no reportable action taken in Closed Session. PLEDGE OF ALLEGIANCE Mayor Pro Tempore Schott led the Pledge of Allegiance. INVOCATION Mayor Choi invited Pastor Mike Anderson, representing Good Shepard Lutheran Church, to provide the Invocation. MUSICAL PRESENTATION Mayor Choi introduced Nathan Chu, ninth grade student from Irvine High School, who performed the "National Anthem" followed by "Waltz" by Francis Poulenc. 2. PRESENTATIONS 2.1 Presentation by Cox Communications Councilmember Shea introduced Kristin Camuglia, Government Affairs Manager, and Michael Drennen, Director of Sales from Cox Communications, who provided an update about services provided in the City of Irvine. CITY MANAGER'S REPORT There was no report. Prepared by the City Clerk's Office 2
ANNOUNCEMENTS/COMMITTEE REPORTS/COUNCIL REPORTS Mayor Pro Tempore Schott made the following announcements: The Irvine Chamber of Commerce will be hosting an Evening Business Exchange event on Tuesday, October 18 from 5-7 p.m. at the Irvine Barclay Theatre. For information, visit irvinechamber.com. A Business Boot Camp will be held on Tuesday, October 20 at 7 a.m. at the Irvine Chamber of Commerce. Workshops include self-assessments, key takeaways, and hands-on activities based on in-depth research and experience. For information, visit irvinechamber.com. The 35th Annual Thanksgiving Prayer Breakfast will be held on Friday, November 18 from 7:30-9 a.m. at the Irvine Marriott. Darrell Miller, former major league baseball player with the Angels, will be the keynote speaker. To register or to become a sponsor, visit irvinechamber.com or contact Carlos Carney at carlos@gocamey. com. Mayor Choi made the following announcements: The Irvine Police Department will host its 2"d Annual Open House on Saturday, October 1 from 10 a.m. - 2 p.m. at the Irvine Civic Center. The day will feature a tour of the department, vehicle displays and a bicycle rodeo. Guests will also have an opportunity to meet police K-9s as well. For information, call 949-724- 7193. For the 1ih consecutive year, Irvine has been named the 'Safest City in America.' The FBI's Annual Uniform Crime Report for Part 1 crimes ranked Irvine as the safest city with a population of 250,000 or more." Irvine has been ranked 20th this year in Money Magazine's Cover Story on "Best Places to Live." The magazine publishes the ranking every two years for cities with populations between 50,000 and 300,000, which includes 823 American cities. In addition, the Orange County Register's annual Reader Poll has been released, with Irvine honored as the "Best City to Live In," as published in the "Best of OC" Magazine. Parents with children of all ages are invited to attend the "Generation Tech: Helping your Child Find Balance in the Digital World" forum at the Civic Center on October 13 from 6-9 p.m. The forum will feature the documentary film "Screenagers: Growing up in the Digital Age," which examines the impact of screen technology on kids and offers guidance for parents. A Q&A session with a panel of experts in child development and behavior, among other fields, will follow the film screening. The cost is $10, which includes a book on the topic. For information or to apply for payment assistance, call 949-724-6632. Prepared by the City Clerk's Office 3
Irvine's new franchise agreement with Waste Management, approved by the City Council in June, is now in effect. The new agreement adds many improved programs and services to help residents safely dispose of waste and bolster recycling efforts. Additionally, Irvine residents will continue to pay the lowest trash collection fee in Orange County for the next ten years. For information about new and improved services, which include curbside bulky item collection, medical sharps kits, walk-out service for qualifying elderly and disabled residents, and senior discounts for those 65 and older, contact Waste Management at 949-642-1191. ADDITIONS AND DELETIONS There were no additions or deletions to the agenda. CONVENE TO THE REGULAR JOINT MEETING Mayor/Chairman Choi convened to the regular joint meeting with the City of Irvine as Successor Agency to the dissolved Irvine Redevelopment Agency at 5:45 p.m. 3. CONSENT CALENDAR - CITY COUNCIL Moved by CouncilmemberiBoardmember Lalloway, seconded by CouncilmemberiBoardmember Shea, and unanimously carried to approve City Council Consent Calendar Item Nos. 3.1 through 3.12, and Successor Agency Consent Calendar Item Nos. 4.1 and 4.2. Councilmember Krom abstained on City Council Consent Calendar Item No. 3.3. 3.1 MINUTES Approved the minutes of a regular meeting of the Irvine City Council held on September 13, 2016. 3.2 PROCLAMATIONS Proclaimed October 9-16, 2016 as "Fire Prevention Week." 3.3 WARRANT AND WIRE TRANSFER RESOLUTION Adopted RESOLUTION NO. 16-74- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRVINE, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID Prepared by the City Clerk's Office 4
3.4 WARRANT AND WIRE TRANSFER RESOLUTION- AT&T Adopted RESOLUTION NO. 16-75- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRVINE, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS OF AT&T AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID Councilmember Krom abstained. 3.5 EXTENSION OF INFORMATION SERVICES AGREEMENT Approved the Ninth Amendment to the Information Services Agreement with ACS Enterprise Solutions, LLC, a Delaware limited liability company and wholly owned subsidiary of the Xerox Corporation, extending the current term for ongoing services from October 31, 2016 to December 9, 2016; and adding as-needed services on a time and materials basis for the period from December 10, 2016 through September 30, 2017 as amended per the errata memo dated September 27, 2016. 3.6 2016 LOCAL AGENCY BIENNIAL NOTICES FOR THE CITY OF IRVINE AND OVERSIGHT BOARD CONFLICT OF INTEREST CODES Received and filed the Fair Political Practices Commission 2016 Local Agency Biennial Notices regarding: 1. The conflict of interest code for the City of Irvine indicating that amendments are required and directing staff to return with proposed amendments to the City Council within 90 days. 2. The conflict of interest code for the Oversight Board to the Successor Agency to the dissolved Irvine Redevelopment Agency indicating that no amendments are required. 3. 7 BUDGET ADJUSTMENT FOR COMMUNITY SERVICES TENNIS PROGRAMS AT THE ORANGE COUNTY GREAT PARK Approved a budget adjustment for the Orange County Great Park (Fund 180) in the amount of $376,200 for tennis program expenditures and $589,000 for tennis program revenues for Fiscal Year 2016-17. Prepared by the City Clerk's Office 5
(Unless otherwise directed by a member of the City Council, the vote on this matter will reflect the prior action of each Councilmember when he or she sat and voted as a member of the Board of Directors of the Orange County Great Park Corporation. However, if a Councilmember is not present at the City Council meeting, his or her vote will be reflected as absent.) Approved 5-0. 3.8 AWARD OF PROFESSIONAL SERVICES CONTRACT AND BUDGET ADJUSTMENT FOR ORANGE COUNTY GREAT PARK ON-CALL ENVIRONMENTAL TECHNICAL OVERSIGHT AND REPORTING 1. Authorized staff to issue a contract purchase order, in the amount not to exceed $128,050, to AECOM Technical Services, Inc., to provide on-call environmental technical oversight and reporting services for runway removal and grading operations associated with the Great Park 688-acre park development. 2. Approved a budget adjustment reallocating previously appropriated funding between service object codes to correspond with anticipated expenditures within Great Park Improvement Area Capital Improvement Project 371502. (Unless otherwise directed by a member of the City Council, the vote on this matter will reflect the prior action of each Councilmember when he or she sat and voted as a member of the Board of Directors of the Orange County Great Park Corporation. However, if a Councilmember is not present at the City Council meeting, his or her vote will be reflected as absent.) Approved 5-0. 3.9 MEASURE M2 COMPREHENSIVE TRANSPORTATION FUNDING PROGRAM GRANT APPLICATIONS Adopted RESOLUTION NO. 16-76- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRVINE, CALIFORNIA, APPROVING THE SUBMITTAL OF GRANT APPLICATIONS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPREHENSIVE TRANSPORTATION FUNDING PROGRAM Prepared by the City Clerk's Office 6
3.10 AMENDMENT TO THE MARINE WAY AND RIDGE VALLEY RIGHT-OF WAY AGREEMENT 1. Authorized the Mayor to execute an Amendment to the Marine Way Entry Permit Supplement Agreement with Heritage Fields El Toro, LLC and The Irvine Company for the realignment and construction of Marine Way and Ridge Valley in Planning Areas 40 and 51. 2. Adopted RESOLUTION NO. 16-77- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRVINE, CALIFORNIA, TO ACCEPT RIDGE VALLEY STREET IMPROVEMENTS LOCATED ON CITY PROPERTY PURSUANT TO CHAPTER 1, CONSTRUCTION AND MAINTENANCE, CALIFORNIA STREETS AND HIGHWAYS CODE SECTION 1806 3.11 QUITCLAIM OF ACCESS EASEMENTS IN PLANNING AREA 6 AND PLANNING AREA 33 Authorized the Mayor to execute quitclaim deeds relinquishing easements on private property no longer needed for public access purposes. 3.12 SECOND READING AND ADOPTION OF ORDINANCE NO. 16-07 AMENDING CHAPTERS 1 THROUGH 5 OF DIVISION 9 OF SECTION 5, AND CHAPTER 9 OF DIVISION 7 OF SECTION 6 OF THE MUNICIPAL CODE PERTAINING TO BUILDING AND FIRE CODE REGULATIONS Read by title only, second reading and adoption of ORDINANCE NO. 16-07- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRVINE, CALIFORNIA, AMENDING CHAPTERS 1, 2, 3, 4, AND 5 OF DIVISION 9 OF SECTION 5 AND CHAPTER 9 OF DIVISION 7 OF SECTION 6 OF THE IRVINE MUNICIPAL CODE PERTAINING TO BUILDING AND FIRE CODE REGULATIONS (Unless otherwise directed by a Member of the City Council, the vote at second reading will reflect the same vote as at first reading. However, if a Councilmember was absent at first reading, his or her vote cast at second reading will be reflected. If a Councilmember is not present at the second reading/adoption, the vote will be reflected as absent.) Approved 5-0. Prepared by the City Clerk's Office 7
City Council/Successor Agency Minutes September 27, 2016 4. CONSENT CALENDAR - SUCCESSOR AGENCY 4.1 MINUTES Approved the minutes of a regular joint meeting of the City of Irvine as Successor Agency to the dissolved Irvine Redevelopment Agency with the Irvine City Council held on July 26, 2016, 4.2 2016 LOCAL AGENCY BIENNIAL NOTICE FOR THE SUCCESSOR AGENCY TO THE DISSOLVED IRVINE REDEVELOPMENT AGENCY Received and filed the Fair Political Practices Commission 2016 Local Agency Biennial Notice for the conflict of interest code for the Successor Agency to the dissolved Irvine Redevelopment Agency. PUBLIC COMMENT - SUCCESSOR AGENCY There were no public comments. ADJOURNMENT- REGULAR JOINT MEETING Moved by Councilmember/Boardmember Lalloway, seconded by Councilmember/Boardmember Shea, and unanimously carried to adjourn the regular joint meeting with the Successor Agency at 5:47 p.m. RECONVENE TO THE CITY COUNCIL MEETING Mayor Choi reconvened the regular City Council meeting at 5:48p.m. 5. PUBLIC HEARINGS 5.1 APPROVAL OF BOND ISSUANCE BY THE ASSOCIATION OF BAY AREA GOVERNMENTS FINANCE AUTHORITY TAX-EXEMPT BONDS FOR CREAN LUTHERAN HIGH SCHOOL Kristin Griffith, Manager of Fiscal Services, presented the staff report and responded to questions. City Council discussion included: questioning whether any improvements would be discretionary or require City Council approval; clarified that the recommended action was limited to securing funding only; and noted that indebtedness would not be incurred by the City and no cost to taxpayers would be realized. Prepared by the City Clerk's Office 8
Mayor Choi opened the public hearing at 5:50 p.m. There were no requests to speak. Moved by Councilmember Shea, seconded by Mayor Choi, and unanimously carried to close the public hearing at 5:52 p.m. Moved by Mayor Pro Tempore Schott, seconded by Councilmember Shea, and unanimously carried to: 6. COUNCIL BUSINESS Adopt RESOLUTION NO. 16-78- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRVINE, CALIFORNIA, APPROVING THE ISSUANCE OF BONDS BY THE ASSOCIATION OF BAY AREA GOVERNMENTS FINANCE AUTHORITY FOR NONPROFIT CORPORATIONS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $43,000,000 FOR THE PURPOSES OF FINANCING AND REFINANCING THE COSTS OF ACQUIRING, CONSTRUCTING, IMPROVING, AND EQUIPPING CERTAIN EDUCATIONAL FACILITIES AND CERTAIN OTHER MATTERS RELATING THERETO 6.1 AWARD OF CONTRACT FOR OUTSOURCED INFORMATION TECHNOLOGY SERVICES Grace Leung, Director of Administrative Services, and Khaled Tawfik, Manager of Technology and Innovation, presented the staff report and responded to questions. City Council discussion included: whether the new contract included new services or was limited to replacing existing services; questioned the overall cost in comparison to other bids received ; whether replacement hardware was included in the proposed contract; vote taken by the Finance Commission; inquired about the top selling points in choosing Hewlett Packard (HP); questioned measures to reduce costs over time and how savings would be realized ; how services with HP would overlap with Xerox/ACS; whether the current onsite team would be expanding and/or relocating to other parts of the City; how improved service levels would be identified, quantified and implemented; and noted the merger of HP with Computer Sciences Corporation (CSC) and discussed implications of the merger between the two companies. Prepared by the City Clerk's Office 9
Director of Administrative Services Leung noted that while HP did not submit the lowest bid, its pricing was competitive in comparison to other bids that were received. She also noted that Xerox/ACS would continue to provide full information technology services for the next 60 days, and thereafter would provide support with projects in progress as needed during the transition period. Moved by Councilmember Shea, seconded by Mayor Choi, and unanimously carried to: Approve the award of a contract to Hewlett Packard Enterprise Services, LLC in the amount not to exceed $13,291,834 for a threeyear period to provide Outsourced Information Technology Services, and authorize the Mayor to execute the contract. 6.2 CONSIDERATION OF COUNCILMEMBER KROM'S REQUEST TO RESCHEDULE THE OCTOBER 11, 2016 CITY COUNCIL MEETING This item was agendized at the request of Councilmember Krom, who asked for City Council consideration to reschedule the October 11, 2016 regular meeting due to the upcoming Yom Kippur holiday. City Council discussion included: a suggestion to implement a policy to avoid similar conflicts with holidays in the future; noted a request by the Mayor to agendize discussion of a metropolitan library at the Orange County Great Park on October 11; and expressed concern that some Councilmembers and certain members of the community would be excluded in participating in discussion of significant items if the meeting was not rescheduled. Moved by Councilmember Krom, seconded by Councilmember Lalloway, to: Reschedule the October 11, 2016 City Council meeting to October 18, 2016. Additional discussion included: noting that City Council meetings have been convened on other high holidays in the past; reiterated that City Council meeting dates were established by law and that government should not shut down for these types of holidays; noted historical precedent related to meeting days that fall on religious holidays; importance of appreciating those of different faiths; expressed concerns about anti-semitism; noted that deferral of discussion related to the amphitheater to October 11 was at the request of the developer, further noting that the item was only to provide a status update; importance of having sensitivity for a diverse community; option to postpone discussion of a metropolitan library at the Orange County Great Park and limit the Prepared by the City Clerk's Office 10
October 11 meeting to perfunctory matters; and rescheduling the meeting to October 1 0. Alan Bartlett, Irvine resident, expressed concern about comments made about Councilmember Shea. Courtney Santos and Arie Goldberg, Irvine residents, spoke in support of rescheduling the October 11 City Council meeting. Steve Greenberg, Irvine resident, expressed concern with precedence if meetings were canceled due to similar holidays. Following discussion, Councilmember Krom amended her motion. An amendment to the original motion was made by Councilmember Krom, accepted by Councilmember Lalloway as the seconder, and unanimously carried to: Reschedule the October 11, 2016 City Council meeting to October 10, 2016. 6.3 ORDINANCE AMENDING THE IRVINE MUNICIPAL CODE PERTAINING TO ELECTRICAL SERVICE AND METERING FOR CITY PARK PROPERTY Pete Carmichael, Director, Orange County Great Park, presented the staff report and responded to questions. City Council discussion included: questioning the size and locations of electrical meters; noted that meters should be in unobtrusive areas for aesthetic purposes; whether meters would be above or underground; questioned if Southern California Edison (SCE) could have granted additional service through an agreement; whether SCE could challenge City Council approval of the proposed ordinance and questioned the potential course of action that could be taken; whether an additional substation was needed to accommodate stadium lighting or if the substation at the Trabuco/Great Park Boulevard entry was sufficient; and noted the importance of separate points of connection for cost recovery related to individual events. City Attorney Melching noted that the action allows the City Council, without the cooperation of SCE, to bring the City into the scope of the applicable Rule 16.B.2; and if in that point in time, if Edison still would not allow multiple points of electrical connection, the City would need to work through the appeals system either through the California Public Utilities Commission (CPUC) or the court system to require SCE to cooperate. Prepared by the City Clerk's Office 11
Director, Orange County Great Park Carmichael noted that an additional substation was not needed to accommodate stadium lighting. Moved by Councilmember Lalloway, seconded by Mayor Pro Tempore Schott, and unanimously carried to: PUBLIC COMMENT -CITY COUNCIL Introduce for first reading and read by title only ORDINANCE NO. 16-08- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRVINE, CALIFORNIA, AMENDING TITLE 6, DIVISION 4, CHAPTER 5 OF THE IRVINE MUNICIPAL CODE RELATING TO ELECTRICAL SERVICE AND METERING FOR CITY PARK PROPERTY The following individuals spoke in opposition to the Southern California Edison (SCE) Safari Substation on Wald Street: Zeki Kayiran Rajet Khurana Bill Klassan Betsy Lindsay Jane Klassen Norman Voo Courtney Santos and Alan Bartlett, Irvine residents, expressed concern about a recent contract entered into between Councilmember Lalloway and the County of Orange, noting a potential conflict of interest with the City of Irvine. Beth Mayes & David Bracey, representing Anaheim University, spoke about scholarships available for Orange County residents. Gang Chen, Irvine resident, expressed concern about traffic in the Portola Springs and Woodbury areas, and overall traffic congestion in the City. llya and Robert Tseglin reiterated a domestic issue related to an autistic family member. Michael Klubniken spoke about recent actions taken by the Orange County Board of Supervisors and in support of his friend, llya Tesglin. Leanne Swanson, representing Southern California Edison, reiterated mitigation measures being taken in relation to the Safari Substation on Wald Street. Mike Aguirre and Tanya Pham submitted Requests to Speak cards but did not speak. Prepared by the City Clerk's Office 12
City Council/Successor Agency Minutes September 27, 2016 ADJOURNMENT -CITY COUNCIL Moved by Councilmember Shea, seconded by Mayor Choi, and unanimously carried to adjourn the meeting at 8:04 p.m. ~ MAYOR OF THE CITY OF IRVINE October 10. 2016 Prepared by the City Clerk's Office 13