NEW KENT COUNTY PLANNING COMMISSION - REGULAR MEETING TUESDAY, FEBRUARY 20, 2018, AT 6:30 PM COUNTY ADMINISTRATION BUILDING BOARD ROOM APPROVED MINUTES THE REGULAR MEETING OF THE NEW KENT COUNTY PLANNING COMMISSION WAS HELD ON THE 20TH DAY OF FEBRUARY IN THE YEAR TWO THOUSAND EIGHTEEN IN THE BOARD ROOM OF THE COUNTY ADMINISTRATION BUILDING AT 6:30 PM. CALL TO ORDER The Vice Chair, Ms. Butler, called the meeting to order at 6:30 pm. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE The Vice Chair led the Moment of Silence and Pledge of Allegiance. Attendance: ROLL CALL The Vice Chair established a quorum. Also Attending: Mr. Brendan Hefty, County Attorney Mr. Rodney Hathaway, County Administrator ANNUAL ELECTIONS AND RE-ORGANIZATION A. ELECTION OF OFFICERS I. 2018 CHAIR With consent from the 2017 Vice Chair, Mr. Hathaway, as the presiding staff member, opened the floor for nominations of the 2018 Chair of the New Kent County Planning Commission and asked for any and all nominations. Ms. Townsend made a motion to nominate as the 2018 Chair of the New Kent County Planning Mr. Hathaway acknowledged the nomination and asked if there were no other nominations could he have a motion to close the nomination of the 2018 Chair of the New Kent County Planning Ms. Townsend made a motion to close the nomination of the 2018 Chair of the New Kent County Planning
Page 2 of 9 Mr. Hathaway acknowledged the motion to close the nomination and asked for a roll call vote. The motion to close the nomination carried with a roll call vote of 8:0:1. Mr. Hathaway asked if there was a motion to elect as the 2018 Chair of the New Kent County Planning Ms. Williams made a motion to elect as the 2018 Chair of the New Kent County Planning Mr. Hathaway acknowledged the motion to elect as the 2018 Chair and asked for a roll call vote. The motion to elect as the 2018 Chair of the New Kent County Planning Commission carried with a roll call vote of 8:0:1. Mr. Hathaway congratulated Mr. Moyer on being elected as the Chair and turned the floor over to him to conduct the rest of the meeting. II. 2018 VICE CHAIR The Chair opened the floor for nominations of the 2018 Vice Chair of the New Kent County Planning Commission and asked for any and all nominations. Ms. Townsend made a motion to nominate as the 2018 Vice Chair of the New Kent County Planning The Chair asked if there were any other nominations or a motion to close the nomination. Ms. Butler made a motion to close the nomination of the 2018 Vice Chair of the New Kent County Planning
Page 3 of 9 The Chair acknowledged the motion to close the nomination of the 2018 Vice Chair of the New Kent County Planning Commission and asked for a roll call vote. The motion to close the nomination of the 2018 Vice Chair carried with a roll call vote of 8:0:1. The Chair asked if there was a motion to elect as the 2018 Vice Chair of the New Kent County Planning Ms. Williams made a motion to elect as the 2018 Vice chair of the New Kent County Planning The Chair acknowledged the motion and asked for a roll call vote. The motion to elect as the 2018 Vice Chair of the New Kent County Planning Commission carried with a roll call vote of 8:0:1. III. 2018 PUBLIC HEARING CHAIR The Chair opened the floor for nominations of the 2018 Public Hearing Chair of the New Kent County Planning Commission and asked for any and all nominations. Ms. Pearson made a motion to nominate as the 2018 Public Hearing Chair of the New Kent County Planning The Chair asked if there were any other nominations or a motion to close the nomination.
Page 4 of 9 Ms. Townsend made a motion to close the nomination of the 2018 Public Hearing Chair of the New Kent County Planning The Chair acknowledged the motion to close the nomination of the 2018 Public Hearing Chair of the New Kent County Planning Commission and asked for a roll call vote. The motion to close the nomination of the 2018 Public Hearing Chair carried with a roll call vote of 8:0:1. The Chair asked if there was a motion to elect as the 2018 Public Hearing Chair of the New Kent County Planning Ms. Williams made a motion to elect as the 2018 Public Hearing Chair of the New Kent County Planning The Chair acknowledged the motion and asked for a roll call vote. The motion to elect as the 2018 Public Hearing Chair of the New Kent County Planning Commission carried with a roll call vote of 8:0:1. IV. 2018 PUBLIC HEARING VICE CHAIR The Chair opened the floor for nominations of the 2018 Public Hearing Vice Chair of the New Kent County Planning Commission and asked for any and all nominations. Ms. Townsend made a motion to nominate as the 2018 Public Hearing Vice Chair of the New Kent County Planning
Page 5 of 9 The Chair asked if there were any other nominations or a motion to close the nomination. Ms. Pearson made a motion to close the nomination of the 2018 Public Hearing Vice Chair of the New Kent County Planning The Chair acknowledged the motion to close the nomination of the 2018 Public Hearing Vice Chair of the New Kent County Planning Commission and asked for a roll call vote. The motion to close the nomination of the 2018 Public Hearing Vice Chair carried with a roll call vote of 8:0:1. The Chair asked if there was a motion to elect as the 2018 Public Hearing Vice Chair of the New Kent County Planning Ms. Williams made a motion to elect as the 2018 Public Hearing Vice Chair of the new Kent County Planning The Chair acknowledged the motion and asked for a roll call vote. The motion to elect as the 2018 Public Hearing Vice Chair of the New Kent County Planning Commission carried with a roll call vote of 8:0:1. V. REPRESENTATIVE TO THE RICHMOND REGIONAL PLANNING DISTRICT COMMISSION The Chair opened the floor for nominations of the 2018 Representative to the Richmond Regional Planning District Commission and asked for any and all nominations.
Page 6 of 9 Ms. Pearson made a motion to nominate as the 2018 Representative to the Richmond Regional Planning District The Chair asked if there were any other nominations or a motion to close the nomination. Ms. Williams made a motion to close the nomination of the 2018 Representative to the Richmond Regional Planning District The Chair acknowledged the motion to close the nomination of the 2018 Representative to the Richmond Regional Planning District Commission and asked for a roll call vote. The motion to close the nomination of the 2018 Representative to the Richmond Regional Planning District Commission carried with a roll call vote of 8:0:1. The Chair asked if there was a motion to elect as the 2018 Representative to the Richmond Regional Planning District Ms. Butler made a motion to elect as the 2018 Representative to the Richmond Regional Planning District The Chair acknowledged the motion and asked for a roll call vote. The motion to elect as the 2018 Representative to the Richmond Regional Planning District Commission carried with a roll call vote of 8:0:1.
Page 7 of 9 B. ADOPTION OF 2018 MEETING SCHEDULE Mr. Moyer stated he would be absent on July 16, 2018 then asked for a motion to adopt the 2018 Meeting Schedule. A motion was made by Mrs. Williams to approve the 2018 New Kent County Schedule as presented. The motion to adopt the 2018 New Kent County Schedule carried with a roll call vote of 9:0:0. APPROVAL OF MINUTES A. DECEMBER 18, 2017 REGULAR PLANNING COMMISSION MEETING MINUTES The Chair asked if there were any corrections to the minutes or a motion to approve them. A motion was made by Ms. Butler to approve the minutes as presented. The motion to approve the December 18, 2017 minutes carried with a roll call vote of 9:0:0. CITIZEN COMMENT PERIOD Comments are limited to those on planning related issues that are not scheduled for public hearings later on the agenda. comment sign-up sheet is located at the back of the room and citizens are required to sign up prior to the start of the meeting. The No one was signed up to speak. PRESENTATION
Page 8 of 9 None UNFINISHED BUSINESS There was no unfinished business to discuss. PUBLIC HEARING The Chair asked Mr. Bennett, the Public Hearing Chair, to open the Public Hearing of Application OA-01-18. The Public Hearing Chair stated there was one public hearing that was properly advertised, explained the public hearing procedures and opened the public hearing for Application OA-01-18, Amendments to the New Kent County Code. Mr. Rodney Hathaway stated that on January 1, 2018, the County re-organized the Community Development Department by splitting it into three separate departments; the Economic Development Department, the Planning Department and the Environmental Department. He said along with the split came the need to amend the code where references were made to the Community Development Department and position changes. He said the three new departments now had three new Directors; an Economic Development Director, a Planning Director and the Environmental Director. He said changes were being made to reference the correct staff members and to remove the references to the Community Development Director. He stated several chapters of the code were affected by the changes; the Environmental sections, Zoning and Subdivision sections as well as the Agricultural and Forestal District, Cultural Events sections and all of the stormwater sections. He and staff went through the entire code that had Community Development Department and Community Development Director and came up with the changes before them today. He said he would be happy to answer any questions about the amendment. Ms. Pearson asked if the Zoning Administrator was indeed appointed by the Board of Supervisors and the Planning Director was under the County Administrator and Mr. Hathaway confirmed that was true. Ms. Pearson wanted to know why that was. Mr. Hathaway explained there were inconsistences throughout the code that stated the Zoning Administrator was appointed by the Community Development Director, by the County Administrator and by the Board of Supervisors. He said now the Zoning Administrator would be appointed by the Board but the Planning Director would be appointed with that authority. He said the Planning Director may assign that responsibility to other staff members for example Kelli can assign those duties to Kenny. Ms. Pearson asked even if it says that person is appointed by the Board of Supervisors and Mr. Hathaway said this was being changed because there as language in the code that stated the Director of Planning or his or her designee and Chapter 98-2 stated the Zoning Administrator is the Director of Planning of the County but now the Board of Supervisors will appoint the Zoning Administrator. Ms. Pearson also asked if something like the Brickshire motorcycle racing decisions would be made by the Zoning Administrator or by the Board of Supervisors and Mr. Hathaway said that would still be a conditional use process. Mr. Pollard asked if the three new Directors received raises and Mr. Hathaway stated they did receive budgeted increases. The Public Hearing Chair opened the citizens comments portion of the public hearing but no one was signed up to speak so he closed the citizens comment portion and closed the public hearing for Application OA-01-18. The Chair asked if there was a motion and Ms. Pearson moved to adopt resolution PC-01-18, to forward ordinance amendment application OA-01-18 to the New Kent Count Board of Supervisors with a favorable recommendation. The Chair acknowledged the motion and asked for a roll call vote.
Page 9 of 9 The motion carried with a roll call vote of 8:0:1. NEW BUSINESS Mr. Hathaway stated, to his knowledge, there were no new applications in house for consideration at the next meeting scheduled for March 19, 2018 but if something changed staff would notify the Commissioners. CHAIRMANS REPORT None RRPDC REPORT Mr. Moyer, as representative to the RRPDC, stated Mr. Hathaway was now on the RRPDC and the two of them would be tag-teaming the RRPDC on behalf of the County. He said Go Virginia gave a presentation and talked to them about a contribution of $30,000.00 that would go to a Go Virginia Program, namely, VCU, to develop an Engineering Program aimed at lowering pharmaceutical costs. The RRPDC approved their request and a couple of days later it was widely accepted by other entities as well. New Kent considered it seed money for good educational and commercial endeavors. He said they also organized a Spring and Fall Commissioners Meeting of nine local judications which consist of approximately sixtyseven Planning Commissioners to go over issues that were general to the region. He said he looked forward to doing some network at those meetings. COMMISSIONERS REPORTS None STAFF REPORTS None MEETING SCHEDULE The Chair stated the Planning Commission s next regular meeting was tentatively scheduled for Monday, March 19, 2018 at 6:30 PM in the Boardroom but would be notified by staff if it is canceled.
Page 10 of 9 ADJOURNMENT A motion to adjourn was made by Dr. Schmit and all approved the motion. The meeting was adjourned at 7:01 PM. Respectfully submitted by Sheri L. Wood, Recording Secretary