ACADEMIC SENATE Meeting Minutes

RECORDER ACADEMIC SENATE Meeting Minutes 9/29/15 12:00 1:00 PM FACULTY HOUSE Allison Paine, Academic Senate Staff Aide: First draft and posting of final version of minutes from the secretary to all faculty. Senator Jamie Blair, Academic Senate Secretary: Revisions of Staff Aide s first draft and approval edits from senators/distribution to BOT. Voting Records are indicated beside the name of each Senator. M1: Motion 1, M2: Motion 2 etc. Y: Yea; N: Nay; AB: Abstention MEMBERS A Arismendi-Pardi, Eduardo: Senator-at-Large President Emeritus Isaac, Darryl: Consumer & Health Sciences Senator (R) Hassapis Barnes, Carol: Counseling Senator A Johnson, Doug: Senator-at-Large Blair, Jamie: Math & Sciences Senator Secretary Kelly, Dennis: Part-time Senator, appointed Cervantes, Al: Technology Senator Kennedy, Marilyn: Lit. & Lang. Senator Parliamentarian/PDI Chair (NV) A Dale, John: Library Senator Livingston, Tab: Senator-at-Large Dowling, Tom: Senator-at-Large (R) Drew Drew, Dr. Rendell: Social Behavioral Sciences Senator (R) Marcina Neil, Jeanne: Business & Comp. Senator Norling, Marcella: Senator-at-Large Ely, Cynthia Part-time Senator Phillips, Clyde: Student Services Senator A Frechen, Richard: Senator-at-Large Rojas, Alexandra: SGOCC Repr. (NV) G bye Diogba: Part-time Senator, Appointed Sachs, Loren: Senator-at-Large Vice President Gordon, Lee: Senator-at-Large A Shine, Brenda: Senator-at-Large President (R) Maurer A Hanlon, Anna: Curriculum Chair (NV) Spencer, Steve: Kinesiology & Athletics Senator Ibranossian, Agatha: Visual & Performing Arts Senator CALL TO ORDER President Gordon asked VP Sachs to chair the meeting. VP Sachs called the meeting to order at noon. President Gordon AGENDA ITEM PUBLIC COMMENTS: Public Student Govt. Representative, Alexandra Rojas announce that on Wednesday from 10 AM to 1PM the OCC Student Health Center is sponsoring a Mental Health Awareness Day. She urged faculty to encourage students to attend and become aware of the resources available to them. Faculty may refer students who they have concerns about to the center. VP Sachs informed senators that Alexandra was just confirmed as the permanent representative to the Academic Senate. APPROVAL OF THE AGENDA New Business agenda item 9C, Study Abroad, was moved before New Business item 9A, Full-time Faculty Hiring. A motion by Sen. Dowling to approve the re-ordered agenda, motion seconded by Sen. Kennedy, motion carried M/S/C. Agenda approved as noted above. APPROVAL OF THE MINUTES Secretary Blair made a motion to approve the AS Minutes of Sept. 8, 2015, Sen. Kelly, seconded, motion carried M/S/C. Secretary Blair asked for a motion to approve the AS Minutes of Sept. 22, 2015, with a change to note VP Sachs chaired the meeting and called it to order, Sen. Isaac made a motion to accept, Sen. Kelly seconded, motion carried M/S/C. Sen. Kelly, seconded, motion carried M/S/C. Academic Senate Meeting Minutes, 1 of 5

Sept. 8, 2015 minutes were approved. Sept. 22, 2015 minutes were approved with changes noted above. ACADEMIC SENATE PRESIDENT S REPORT/LEADERSHIP TEAM ANNOUNCEMENTS: No report. COMMITTEE REPORTS: No report. VP Sachs CONSENT CALENDAR A motion was made to pull two items due to changes: 1) President Gordon will serve on the Chancellor s Search Committee instead of Tom Dowling 2) Tom Dowling volunteered for the District Enrollment Task Force but is unable to serve; VP Sachs inquired if anyone from the Body was interested in serving in his place. Consent Calendar was approved as amended. VP Sachs made a motion to vote to accept the items on the calendar as noted, senators present voted unanimously to accept the changes, motion carried. UNFINISHED BUSINESS: LMS Discussion Sen. Ely reported that she used the District part-time faculty distribution list and found it had issues with incorrect email addresses. She reported the feedback she received from 12 constituents: Anti BlackBoard (3), Anti-change for any LMS (1), Mac Functionality Concerns (2), Pro Canvas (5) Web Builder concern only (1). She read concerns sent by email from an English professor. President Gordon announced Turn It In will be available to all faculty who teach at OCC. Sen. Kennedy noted concern from division faculty related to the amount of work to transition their classes; support for the needed changes from IT and allowances for compensation during the summer for the time spent on the transfer and for problem-solving issues while transitioning to a new LMS by faculty. Sen. Isaac reported that CHS division faculty were supportive, but mentioned Turn it In as a necessary add on. VP Sachs asked for a motion to endorse the change with adequate faculty education prior to implementation. Sen. Kennedy asked that compensation over summer and discussion with the Union be included in the motion. Secretary Blair restated the motion as support for the conversion of the LMS to Canvas as long as consideration for support for technical problems; for compensation if summer work is considered; Turn it In and Plagiarism add-ons are included. Sen. Ely seconded, senators present voted unanimously to accept the motion, motion carried. Senators present voted unanimously to accept the motion to support the conversion to Canvas, the motion carried M/S/C. UNFINISHED BUSINESS: F02-15 Honors College Resolution President Gordon and Sen. Kelly President Gordon gave an informative presentation on the history of the OCC Honors program and the rationale for rebranding it as the OCC Honors College. HPAC has endorsed the transition. He urged senators to support the resolution provided last week and again today. A copy of the presentation can be found on the OCC Portal and in the supplementary documents on the Senate page of the OCC website. Audio is available under the meeting date too on the OCC Portal. Discussion of Senators: What is the marketing plan? It is anticipated that it will develop its own brand identity as the OCC Honors College at OCC. The Honors program is presented to local high schools and is well received. This offers the opportunity for the AP students to attend OCC have the rigor and support they need to transfer to a four-year university. Will OCC Honors College be the rebranded name or will it be the Orange Coast College Honors College? o OCC Honors College is the selected name. Academic Senate Meeting Minutes, 2 of 5

The Honors program is funded by ASOCC. The staffing for the office is supported by the ASOCC but there are 75 courses that are Honors, but those are not funded through ASOCC. As far as institutional support there are other entities within the college that a line item may be developed from down the line if the rebranding is successful that remains to be seen. Is it possible that OCC s Honors Program is moving toward an exclusive paradigm? Is that contrary to the college mission? The program is known for inclusiveness in that any student can register to enroll in an Honors course; will the perception be one of exclusivity? The HPAC is doing due diligence by reviewing the program at Miami Dade now so senators may want to hold off voting on the resolution until they finish their work. The mission of the college is too change students lives. Highly motivated students who do not have an acumen for standardized tests have access here to help them meet their transfer goals. This gives them preference when applying to a UC after successfully participating in the program. Divisions that have no honors courses are able to develop them. Physical Education/Athletics and other divisions can start their own courses and create honor societies too. If there is an area of expertise or interest that is not covered now at OCC then the program does want to hear from faculty and students. Two new societies have been started foreign language and also communications are being developed now. An honors student noted that the program does not have high visibility now many students are not aware of it at all. Better visibility, access, enthusiasm and promotion will help the program to attract more students and benefit from it. It does offer some exclusivity which is an edge, and is that not a good thing? It pushes students to do better. The program is currently open to all students with no pre-requisites. The mission is to educate all to the best of our ability. To encourage them to rise as high as they can. We cannot disregard the students who are working hard and trying to rise as high as they can which may be an average or above average student which is an achievement for them. Incredible progress given their background. The label is a concern and the mission of the college changing is a concern too. A program like this may cause students to travel to OCC. But an Honors College that is accessible at the two year level is an attraction for out of state and international students. VP Sachs asked for a vote of acceptance for the resolution, senators voted, the resolution was accepted by all senators present with one abstention from Senator Spencer. Senate supplemental documents are available on the OCC Portal and OCC website for the corresponding meeting date at: http://www.orangecoastcollege.edu/about_occ/academicsenate/pages/agendasandminutes.aspx Path from OCC s website: orangecoastcollege.edu >About OCC> Academic Senate>CURRENT Agenda/Mtg. > Supplemental Documents Vote for the resolution was approved by all senators present, with one abstention by Senator Spencer. NEW BUSINESS: Study Abroad Program Senator Dowling Sen. Dowling gave an informative presentation on the Study Abroad Program. He thanked the Director of OCC s International Center for attending the meeting. Internationalization has been discussed on the campus for a while and we are attracting international students. OCC was the third largest study abroad program in the country years ago. The program incurred changes due to structural and budgetary constraints although it is still running but not as robust as it once was. Students and faculty have a significant experience when the study abroad. OCC and the other two campuses have the structure to support a more robust program and a new model has been proposed. Proposals will be accepted from faculty for summer, semester long, short-term and other learning programs for students. He urged senators to support bringing the program back to the District. A task force has been developed and it is beginning to move forward. Senator Blair made a motion to extend time two minutes, motion seconded, motion carried M/S/C. Academic Senate Meeting Minutes, 3 of 5

NEW BUSINESS: Multi-Cultural Issues and Student Equity Workshop Senator Drew, Eric Cuellar Sen. Drew, Eric Cuellar and VPSS Kristin Clark gave an informative presentation and update on the grant for the Student Equity, Diversity and the proposed OCC Multicultural Center. Over the last year, the Applied Research Team has followed a collaborative and inclusive shared governance process. VPSS Clark explained the differences between equality and equity as it relates to OCC s new Student Equity Program. It is a categorical program from the state that addresses student success from several different categories and indicators set by the state chancellor s office. Equity helps level the field so all have the same opportunity to participate fully. She mentioned there are specific indicators addressed 1) access, 2) course completions, 3) basic skills, 4) certificate and completion transfer and 5) specific student groups. Also gender, ethnicity, age, disabled students status, economically disadvantaged or foster youth. VPSS Clark distributed a dashboard handout depicting OCC s student data that shows a disproportionate impact of certain groups. Access impacts all groups except gender. Ethnicity and age is where the disproportioning data can be found. Faculty were invited over summer to workshops to discuss student equity and learn more about how to address those issues. Dr. Drew indicated the workshops and follow-up received a 90% positive response rate from the faculty. Eric Cuellar reminded the senate of their endorsement of the Applied Research Team and their charge to visit campuses that house Multicultural Centers. Selected campuses were similar in size to OCC and they housed international and multicultural centers on their campuses. They selected four sites: De Anza College, CSUSB CSULB and UCSD to visit. The goal was to determine how the Multicultural Center impacted the campuses students, staff and community. Institutional Student learning Outcomes are addressed by providing global and cultural competencies to students and staff. The goal is to develop individuals who are competent technologically, culturally and globally. Students who can rise to the expectation of the Honors Scholars and College. Drive the character of our students and the college to that level of competency. Providing the opportunity for competition outside the District to help drive the California economy and remain competitive globally is another opportunity for the Multicultural Center. Sen. Drew discussed some of the recommendations/common themes that were learned from the visits. The importance of the Multicultural Center being a safe location for all students. To provide a sense of belonging a home away from home. He informed senators that a location has not been selected but he asked that we develop the right type of center for OCC and this specific community. Development of an advisory board. Twenty four hour access for everyone all the time so students may learn and establish themselves. The center should house artifacts and art that represent many cultures and they would recognize when they visit. Curriculum that explores culture and helps students develop cultural competency and global competiveness. Open doors for all students from surrounding areas and globally was stressed. Staff, students, faculty leadership training can take place at the center and a steering committee can help guide the process. Creation of a learning environment that helps enrich the diversity of the students, staff, faculty and administrators. Providing an institutional character that celebrates multiculturalism and diversity. Helping all constituents to increase their self-awareness. Sen. Drew would like to do an online survey to assess what constituents would like to see as part of the center. One size fits all will not be the way to move forward it will be based upon an assessment of what the students, campus Academic Senate Meeting Minutes, 4 of 5

and community feel would be the right type of center for them. Please share with constituents the information presented today by the Applied Research Team NON-AGENDA ITEM PUBLIC COMMENTS: Public CFE President Schneiderman distributed a flyer with an update on Union negotiations. ADJOURNMENT: VP Sachs The Chair made a motion to adjourn, motion seconded by Sen. Isaac, Meeting was adjourned at 1:03 p.m. AS OCC WEBSITE FOR MEETING AGENDA/DOCUMENTS: http://www.orangecoastcollege.edu/about_occ/academicsenate/pages/agendasandminutes.aspx SENATORS PLEASE NOTE THAT MOST OF THE DOCUMENTS DISTRIBUTED DURING THE MEETING CAN BE FOUND IN THE SUPPLEMENTAL DOCUMENTS AT: http://www.orangecoastcollege.edu/about_occ/academicsenate/pages/agendasandminutes.aspx Path from OCC s website: orangecoastcollege.edu >About OCC> Academic Senate>CURRENT Agenda/Mtg. > Supplemental Documents OCC PORTAL AS COMMITTEE SITE (PORTAL SITE ALSO CONTAINS AUDIO, AGENDA AND MEETING DOCUMENTS): http://occportal/committees/as/minutes2/forms/group%20by%20academic%20year.aspx Academic Senate Meeting Minutes, 5 of 5

Orange Coast College Academic Senate Executive Board Meeting Minutes: Special Meeting September 29, 2015 Present: AS President Lee Gordon; AS Vice President Loren Sachs; AS Secretary Blair; AS Parliamentarian Kennedy; Excused Absence: Past President Arismendi-Pardi; Curriculum Chair (NV) Anna Hanlon; Guest: Senator Dowling 1. Call meeting to Order at 1:10 2. Agenda Items Public Comment: 3. Approval of Agenda: Approved. 4. Reading and Approval of Minutes: September 22, 2015 approved. 5. Reports from Members of Executive Board: Senator Dowling and Senator Blair reported updates in the IPC membership and some suggested changes that may be needed. AS President and AS VP will discuss this topic at their next meeting with President Harkins and VP Ballinger. 6. Consent Calendar: The names for the calendar will be reviewed and verified, then added to the agenda. 7. Committee Appointments: 8. Setting the Agenda: Pending topics for agenda discussed and the final agenda will be distributed to the E-board for approval. 7. Tasks and Duties for the Week: 8. Non-Agenda Item Public Comment: 9. Adjournment: