CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE DISTRICT #6 Board of Commissioners March 22, 2004 Station 6-0 The Regular meeting of the Board of Commissioners for Pierce County Fire District No. 6 was called to order by Chairman Nelson at 6:00 p.m., at 17520 22 nd Avenue East, Tacoma, Washington. Present were the following: Chairman Nelson, Commissioners Hartloff, Willis, Eckroth and Coleman, Fire Chief Andren, Deputy Chief Willis, Chief Financial Officer Carlsen, Human Resources Manager Johnson, Assistant Chiefs Pearson and Thomas, Volunteer Board Representative Bannon and Recorder Wiseman. Lieutenant Inglin and Assistant Chief Tucker arrived at 6:02 p.m.; Firefighter Roley arrived at 6:08 p.m. Firefighter Miller and Captain Hudspeth arrived at 6:15 p.m. Pledge of Allegiance Commissioner Eckroth led the flag salute. Volunteer Relief and Pension Meeting Chairman Nelson adjourned the Regular Meeting at 6:01 p.m. Chairman Nelson reconvened the Regular Meeting at 6:02 p.m. Consent Agenda (Single Motion) Meeting Agenda Minutes: Regular Board Meeting Minutes of March 08, 2004 Approval of: Accounts Payable Warrant Consideration in the amount of: $ 160,187.99 Additional Warrant Consideration in the amount of: $ 2,512.26 March Net Payroll Net Career Payroll in the amount of: $ 196,142.35 Employee EFT s, contributions/deductions, Including all taxes and retirement: $ 1,006,834.75 GRAND TOTAL: $ 1,365,677.35 Commissioner Eckroth requested a correction to the minutes of March 08, 2004, on page five (5), third paragraph down, where it says Commissioner Eckroth, it should say Commissioner Willis attended the Northwest Management Conference. With these changes noted Commissioner Willis moved and Commissioner Eckroth seconded to approve the Consent Agenda with the corrections to the minutes noted and the Warrant Consideration in the amount of $ 1,365,677.35. MOTION Page 1 of 5
Unfinished Business (Second Reading and Final Action) Resolution No. 04-03: Special election to increase property tax revenues: This resolution will allow the District to increase the collection of property taxes above the 101% restriction imposed by Initiative 747. Commissioner Hartloff moved and Commissioner Willis seconded to approve Resolution No. 04-03. MOTION Resolution No. 04-04: Special election to increase property tax revenues: This resolution will allow the District to increase the collection of EMS property taxes above the 101% restriction imposed by Initiative 747. Commissioner Hartloff moved and Commissioner Willis seconded to approve Resolution No. 04-03. MOTION New Business (First Reading For Discussion and Review only) Station 6-9 Remodel: AC Thomas stated that he included a letter in the packet recommending a remodel to Station 6-9. Discussion followed. The remodel will cost approximately $36,000. The Board will make a decision at the April 12 th Board Meeting. Consideration and Requests Adoption of Captain s Eligibility List: Commissioner Hartloff moved and Commissioner Coleman seconded to approve the Captain s Eligibility List as presented, to be in effect for the period of two years. MOTION Staff Retreat: FC Andren asked the Board to think about what they would like for a Team Building Retreat. FC Andren presented several options for the Board to think about. Commissioner Willis requested that price quotes be completed and returned to the next Board Meeting. The Board concurred. Staff, Local, Firefighter's Association and Fire Chief Reports (For Information Only) AC Thomas: Stated that he has submitted a written report with the Board Packets. AC Thomas reported that he has received the bids on the Air/Light Unit. AC Thomas recommended that the Board accept the bid from Pierce Manufacturing at $350,956.00. Commissioner Willis moved and Commissioner Coleman seconded to accept the Pierce Manufacturing bid for one (1) Air/Light Unit for $350,956.00. MOTION AC Tucker: Reported that as of 3:00 p.m. this afternoon, we went to a new CAD system with FireComm. This system will be much more dynamic than the previous version. It will better track where all our units are and will be able to pick the closest unit to an incident. AC Pearson: Reported that he attended a Training Officer s Meeting with PCFD 5, PCFD 2, Tacoma Fire Department, Puyallup Fire Department and the Metro Page 2 of 5
Page 3 of 5 Departments. The meeting was to get the departments to all work together better. There will be another meeting on June 8 th where there will be Battalion Chief s from each Department that will get up and do a short presentation about their Department. University Place Fire Department has asked if they could attend the next meeting. The recruit academy had their midterms last Thursday and Friday already. All the recruits did really well. We are planning the Recruit Graduation for May 14 th at 1800. We are trying to get the Performing Arts Building at Rogers High School. There will be announcements sent out when everything is firmed up. CFO Carlsen: Reminded the Board that the Personal Financial Statements from each Commissioner are due by April 15 th. They can be submitted electronically. CFO Carlsen stated that the February 2004 Investment Report was submitted with the Board Packets, if anyone has any questions. HRM Johnson: Reported that the FEMA Grant is 56% complete and is due on April 2 nd. We are applying for a Live Fire Prop for Training and requesting some items that we requested last year. DC Willis: Stated that he would like to thank ACTucker for her work on getting the new CAD system up and running. This has been a very work intense process and she has done a great job in tracking the progress and getting everyone up to speed on it so that when it became effective today at 3:00 p.m., our personnel know what they had to do to make it work. DC Willis reported that he has attended two meetings recently on Weapons of Mass Destruction Grants. There is 2.2 million dollars that Washington will be giving out in 2004. We have met with firefighters, Special Operations and Haz-Mat to find out what they can use, not items just for incidents of mass destruction, but things that apply to that but can be used often in day to day operations. DC Willis reported that the Facilities Meeting that was scheduled for today was cancelled as we were waiting for some information that has not yet been made available. We are working with Attorney Quinn and the County to see if we would be able to place an Administration Building somewhere in Station 60 s location. DC Willis stated that he has been invited to attend the Firefighter s Union meeting at the end of the month to discuss the General Obligation Bond. Local: Nothing at this time. FF Association: VBR Bannon reported that the Association is having the Annual Easter Egg Hunt on April 10 th at Station 6-0 at 1:00 p.m. There will be flyers going out with paychecks at the end of the month. FC Andren: Handed out the explanatory statements that will go with Resolutions 04-03 and 04-04 to the County. The Board members approved the two explanatory statements as presented. FC Andren explained that there was a letter that came from Roger Farris with the
Washington Fire Commissioners Association dated March 9 th that stated that the lid lifts will not completely exempt the District from the effects of I-864. Roger Farris was expressing an opinion and it is not backed up by legal opinion. According to Attorney Joe Quinn this opinion is not correct. The lid lifts should counteract I-864. FC Andren stated that he attend the PCFD 14 Board Meeting. The Board was attentive to our proposals and have scheduled a special public meeting to discuss the proposal further. The biggest concerns came from the members of the department on how this would affect them. We have scheduled another meeting for April 14 th to further discuss contracted services. Puyallup and Tacoma will also be attending this meeting to discuss mutual aid. FC Andren reported that there will be a resolution at the next meeting to declare the Sprinker Park property surplus so that it can be sold to the Pierce County Parks Department. FC Andren stated that after all the bills for 2003 have been paid the District has a $714,000.00 surplus left in the budget. FC Andren handed out a document that all the Divisions had put together that gave the reasons why each Division s budget was over or short for 2003. This document matches the December 31, 2003 budget that the Commissioners have. Discussion followed. The Board decided that they will study the document and further discuss this at the April 12 th Board Meeting. Introduction of the Nine (9) Recruits AC Pearson introduced the nine (9) new recruits: Michael Johnson, Malac Gilkey, Noah Tchobanoff, Ross McGrath, Jolie Paterniti, Steven Case, Oleg Sokolov, Josh Farris and Tom Long. Commissioner Comments Commissioner Eckroth: Nothing at this time. Commissioner Coleman: Nothing at this time. Commissioner Hartloff: Nothing at this time. Commissioner Willis: Thanked Staff for the comprehensive document worksheet explaining the budget overage. Chairman Nelson: Thanked AC Pearson for introducing the recruits. Executive Session: At 7:15 p.m. Commissioner Hartloff moved and Commissioner Coleman seconded to go into Executive Session for 20 minutes for the purpose of reviewing personal services agreements for FC Andren and DC Willis. At 7:20 p.m., Chairman Nelson extended the meeting for 15 minutes. At 7:35 p.m., Chairman Nelson extended the meeting for 15 minutes. Page 4 of 5
At 7:50 p.m., Chairman Nelson called the meeting back into Regular Session with no action taken. Commissioner Willis moved and Commissioner Hartloff seconded to approve the memorandum of understanding with Local 2175 regarding Deputy Chief Willis. MOTION Adjournment There being no further business, Commissioner Hartloff moved and Commissioner Willis seconded to adjourn the meeting. MOTION The meeting adjourned at 7:55 p.m. LARRY NELSON CHAIRMAN OF THE BOARD VICKY CARLSEN DISTRICT SECRETARY TRACY L. WISEMAN RECORDER Page 5 of 5