Hawthorne Residents Co-operative Association, Inc. OFFICIAL PUBLICAliON TO KEEP YOU INFORMED RO~' )LLlER, President BIL~ME, 1st Vice President JOHN BLAIR, 2nd Vice President "MURPH" RAUPPLE, Secretary STAN REAVES, Treasurer DICK JOHNSON, Director DEY DEMAREST, Director BOB WILSON, Director JOHN CHASE, Director VOL. 1 NO. 16 September 29, 1989. SPECIAL BOARD MEETING SEPTEMBER 14, 1989 A Special Board of Directors Meeting was called by Pres. Ron Collier for 1:30 p.m., Thursday, September 14th in the Marina lobby. The call for the meeting was posted in accordance with Section 719.106 of the Florida Statutes governing cooperatives. The purpose of the meeting was to discuss and arrange an agenda for the regular board meeting scheduled for Thursday, September 21st at 1:30 p~m. in the Clubhouse auditorium. The meeting was called to order at 1:30 p.m. with seven Board Members, Gen. Mgr. Dan Gorden, Controller Trudie Logel and ten shareholders present. Copies of agenda item materials were distributed to Board and arranged on the agenda in accordance with our By-Laws. Lengthy discussions were held on the proposed new identification island for our park front entrance, Clubhouse sound improvement, lawn contractor rule, increase in trash disposal fees, finalized form of the Lambright agreement. J.urtherdiSCUS..ionand decisions will be made during the official September 21st Board '=rleeting. Meeting adjourned about 3:15 p.m..('. ~l * * * * * * * * * * SEPTEMBER 21ST BOARD MEETING HIGHLIGHTS The meeting was called to order at 1:30 p.m. by Pres. Ron Collier. Six members of the Board, Gen. Mgr. Dan Gorden, Controller Trudie Log~l, Administrative Assistan~ Linda Schmid and approximately 260 shareholders attended. The minutes of the July 20th Board meeting, with one correction, and the minutes of the September 14t~ Agenda Meeting were approved for filing. RESIDENT COMMUNICATIONS: Ther~ were several, however, due to a 17 item agenda, it was deemed advisable to temporarily delay our response to these.
TREASURER'S REPORT: Financial status for one month, July 1989: Cash Operating Expenses Financial status for one month, August 1989: Cash Operating Expenses 227,275. 42,695. 234,661. 42,779. 204,987. 184,580. 20,407. 208,174. 191,882. 16,292. Financial status for January 1, 1989, thru August 31, 1989: 1,653,427. 1,833,183. 340,127..Cash Operating Expenses 1,493,057. 160,370. Balance Sheet Assets 9,540,746. Cash Flow Balance 1,382,178. Of this amount 1,100,000 is in U.S. Treasury Notes 270,000 is in Repurchase Account COMMITTEE APPOINTMENT: Pres. Collier reported on a proposed Clubhouse sound improvement project, consisting of new cluster speakers for the main stage area and also separate clusters for the side (temporary) stage, new microphones, new amplifiers, etc., and perhaps a control room over the Triangle area. Estimated cost 52,000. An independent committee has been wor'kinq on this project for several months. The committee's approach hasheen, for the project, if approved, to be financed by Hawthorne residents and activities and not by any HRCA funds. The committee made presentations of their proposal to both the Program Advisory Cabinet and the Progrilm Advi ~ory Group_and both 9q)URS by,yoice vote gave their approval. The independent commhtee has asked that anoffi cia 1 commi ttee be appoi nted to study all aspects of the project. It's the Board's responsibility to determine what effect this project might have on the auditorium. Pres. Collier then asked the Board to approve the following committee to represent the Board in a detailed study of the project: Chairman Don Watt, Co-Chairman John Houston, John Morrison and Cor Feenstra. Bob St. Cyr, Hawthorne Electronics Dept. and Francis Blair, Clubhouse Supervisor, will serve in an advisory capacity to the committee. A motion was made, seconded and carried making this an official committee representing the Board. We are sure they look forward to working with the members of independent committee that originated this project. GENERAL MANAGER'S REPORT: Sales: Home sales year-to-date through August 31, total 28 homes. Three homes were sold in the month of August. Sales for the first 20 days in September totaled 5. This is the same number sold in the first 20 days of September last year. We hope this is an encouraging sign for home sales during the coming tourist season... o /'
Manag'er Gorden also presented an artist's rendering for a new sign and f1ag poles to replace the logo sign near our,front entrance. The old sign has been in place for 15 years j'~qdthe wood is rotting away. The new sign will be over 20 feet 'tall, back-lighted at ~ght, and will be easily seen by visitors. The Board approved construction of the new sign and flag poles for the low bid price of 27,830.70. The low bidder was Mid-Florida Signs & Graphics of Leesburg.. Marketing Manager: An employment agreement for Mr. Art Lambright to serve as Hawthorne's Marketing Manager was approved by the Board. The agreement will begin on October 1, 1989, and continue until December 31, 1991. Incentive Payments: In the July meeting. Dan Gorden was requested to obtain a written, legal opinion regarding payment of a 400 finder's fee to residents who provide the name of a person buying a home at Hawthorne. According to Attorney Steve Sewell, this type of payment is not legal under Florida real estate law and, therefore, we will not pursue. Lawn Contractor Rule: Again, in the July board meeting, Gorden proposed an addition to the Rules and Regulations which reads as follows: III. THE HOME SITE O. Lawn and Construction Contractors - Lawn and home constructioncentractors will not be allowed to work on Sundays or legal holidays, observed by Hawthorne, except to perform necessary, emergency repairs. On normal work days, contractors will not be allowed to start before 7:00 a.m. and must be finished by 6:00 p.m. Board action was delayed until the September meeting to allow residents sufficient time to ( ~espond to the proposed rule. No negative comments completely opposing the rule were re~eived. Only three comments were received, one supporting the rule as is, another wishing to extend the hours and another wishing to include Saturday as a day when contractors could not work. _ The Board approved the rule as originally proposed in July. Residents should add this new rule to their Rules and Regulations booklet (reprinted in 1988) on page 5, after letter "N". Town & Country Refuse: Manager Gorden received a letter from Town & Country Refuse requesting a pass-through charge to residents for a 3.22 increase in garbage pick-up fees. The request is a result of increased landfill charges by Lake County from 15/ton to 40/ton for dumping garbage at the A,statula landfill. Gorden has asked Town & Country to provide actual tonnage receipts' for Hawthorne garbage to determine if the requested increase can be j~stified. In addition, other quotes for garbage pickup will be obtained. Hawthorne's contract with Town & Country does not renew until Feb. 1. 1990. The Board tabled any action until more information is available. Lake County 911 System: Manager Gorden and Security Chief~Cecil McKinney visited with Lake County officials to review the new 911 emergency telephone system. Lake County officials Mr. Lonnie Strickland, Ms. Kathy McDonald and Mr. Bruce Thorburn were very cordial and helpful in helping us understand how the system works. A special Green Sheet from Manager Gorden was issued last Friday, September 22, to answer some residents' :questions about Hawthorne's use of the new system. COMMITTEE REPORTS: L ~. Long-Range Planning & Marketing Committee: Chairman Art Lambright reported the committee reconvened last Tuesday. The committee is proceeding to re-evaluate major objectives. Chr. Lambright reported the results of the mini-storage warehouse survey as follows: Surveys returned-506; interested in mini-warehouse space-34 yes; not interested-454; maybe-5; 2 left open, no response:
~ Shower & Locker Room Committee: Cha irman John B 1air reported the work wi 11 b-ecompleted this week. The rooms will be opened by Thursday, September 28th. Chr. Blair, on b~half of the Committee, thanked all residents for their patience and understanding during~ this much needed renovation. Archives & Procedures Committee: Pres. Collier recognized Chr. Stan Reaves, Murph Rauppl~ and Doris Harris as having done an outstanding job in compiling "Standard Operating Procedures for the Marina Office at HRCA. These had been presented to the Board at the July meeting for their study and/or comments. All agreed the preparation of the IIProcedures was excellent. A motion was made, seconded and approved to adopt them as presented. Murph Raupple reported the committee is still working on guidelines for storage of official records in compliance with the law and good business practices. il ll Home Beautification: Chr. Ethel Gardner read the following on 513 Palo Verde Drive: 1I0ur function as a committee is to upgrade this 16-year old home. During our meeting, we have discussed, in detail, work which would be most important. As a "Node l Home"; we felt it should stand out as a good example of what can be done to the older homes in our park. Work that will be accomplished soon: Gutters, downspouts with fascia to cover on side rear New jalousie door on kitchen Paint outside and ceilings inside Landscape package 1,500 square feet of sod Sprinkler system installed We are fortunate to have Fred Orme working with us. Spending nearly sixteen years at Hawthorne, Fr~d is our home service manager and is a State Certified Residential Contractor. John Blair reported the roof ;s in good repair and it should receive our 3-year warranty. II Pres. Collier thanked Mrs. Gardner and the committee for the report and commented their efforts are much appreciated. TV-4 Committee: John Houston, Chairman. A recap of John's report follows: First, the installation of the 25 replacement amplifiers throughout the system has gone well, and will be completed by the end of this month. As a result, the clarity.of reception has improved, particularly in those areas where considerable deterioration of the original units had taken place. Second, Bob St. Cyr has completed his tests to determine which stations, within our potential reception area can be received with a high degree of clarity. There are seven such stations ranging from locations as far away as Daytona Beach, St. Petersburg and Gainesville. However, only four of these can be added to currently vacant channels on our Basic TV dial. T6 enable all residents to participate in the selection of which four stations should be added, the following steps are being planned. Starting with the first week in October, Bob will present to all Hawthorne viewers, one of these stations for one full week during seven-consecutive weeks. At the end of that period, a poll of all shareholders will be taken to decide which four stations are most preferred. A more detailed description of this plan, which should answer most viewer's questions about it, is being prepared for inclusion in the Hawthorne Program Bulletin of September 29th. We hope the action taken by the May 18, 1989, Board meeting approving our committee's program, will authorize the expenditure in this fiscal year of approximately 10,880 for the IIhead-end equipment required to enable us to pluck these four stations out of the air on our antenna; transfer them to our cable; and deliver them to the four dial positions not presently included in Hawthorne's TV package. This will enable an order to be Placed. '.. ;.. as soon as the preference poll is completed. It can't be done- sooner because the wave ~ lengths of the stations chosen must be known by the manufacturer. Delivery may take up to three months, so completion of this project may not be possible until March of next year. Note: This 10,880. expenditure has Board approval. ll
Drainage Committee: In the absence of Chr. Bob Wilson, Dick Johnson read the following report: () 1. A. In July and August, we completed a major project on a "common property" by ~ntouring the area (various angled swales, etc.), removing trees and sodding. This affected drainage to 12 homes. B. We also put in swales to drain 4 other homes. C. We advised 4 homeowners to raise their drives at their cost of approximately 150.00 per driveway by an outside contractor. D. We also advised two homeowners to put in sump pumps to drain under their homes, explained that we couldn't do it as the law required a licensed electrician. 2. There are still several serious problems but they will take a lot. of money and work. They involve cutting and repaving streets, a10t of 12" drain pipe, etc. We will present costs for this work before budget time. One major area depends on Lake County paving Hellendel Road as the new road drains will connect to Hawthornes. Dan Gorden is aware of this and is on top of it. Our next report will be in November. NEW AND UNFINISHED BUSINESS: There was no unfinished business. Under New Business: President Collier read a statement regarding the Board's position on cancelling Channel 4 TV programs scheduled for September 11, 13 and 15. There being no further business to come before the Board, the meeting was adjourned at 3:05. p.m. C/~ The meeting was then opened for questions and comments with Security ChtefCecil "iickinnay handling the mike. r I * * * * * ** * * * r I THE OCTOBER RESIDENT MEETING SESSION WITH PaESIDENT BON.COLLlER, 2ND VICE PRES. JOHN BLAIR AND GENERAL MANAGER DAN GORDErf=YiILL BE HELD IN the MARINA OFFICE, MONDAY, OCTOBER 2,1989,9:00 A.M. TO 11:30 A.M. NEXT REGULAR BOARD MEETING WILL BE IN THE CLUBHOUSE AUDITORIUM, THURSDAY, OCTOBER 19, 1989 AT 1:30 P.M. SHAREHOLDER ATTENDANCE WAS GREAT IN BOTH JULY AND SEPTEMBER! LET'S FILL THE AUDITORIUM FOR OUR OCTOBER MEETING! THE BOARD REPRESENTS YOU! COME SEE YOUR BOARD AT WORK FOR YOU!