On this the 27 th day of November, 2017, at 10:00 A.M. came on to be held a REGULAR meeting of the Ector County Commissioners Court in the Commissioners Courtroom, Ector County Administration Building Annex, 1010 E. 8 th St., Odessa, Texas with the following members present: Ron Eckert, County Judge Eddy Shelton, Commissioner Precinct #1 Greg Simmons, Commissioner Precinct #2 Dale Childers, Commissioner Precinct #3 Armando Rodriguez, Commissioner Precinct #4 Minutes taken by Linda Haney, County Clerk when the following proceedings were had to-wit: County Judge Ron Eckert called the meeting to order at 10:01 A. M. with a quorum of the court present. The invocation was led by Ron Eckert, County Judge. Commissioner Greg Simmons led the pledge of allegiance to the United States flag and the pledge of allegiance to the Texas flag. SPECIAL PRESENTATIONS/REQUESTS/RESOLUTIONS 1. To consider, discuss and take any necessary action to approve the 2015 and 2016 Annual List of Gifts and Memorial to the Ector County Library, authorizing the County Judge to sign all documents Cleopatra Anderson County Treasurer A motion was made by Commissioner Simmons with a second by Commissioner Childers for approval of the 2015 and 2016 Annual List of Gifts and Memorial to the Ector County Library, authorizing the County Judge to sign all associated documents. 2. To consider, discuss and take any necessary action to approve a cell phone allowance for the Road Maintenance Foreman and to approve a proposed line item transfer to Road Maintenance, Telephone Allowance, 002-810-5151 from Road Maintenance, 002-810-5801 for $300, authorizing the County Judge and other county officials and employees to sign all documents associated with this agenda item. Evans Kessey Road Maintenance Commissioner Childers made a motion for approval of a cell phone allowance for the Road Maintenance Foreman and to approve a proposed line item transfer to Road Maintenance, Telephone Allowance, 002-810- 5151 from Road Maintenance, 002-810-5241 for $300, authorizing the County Judge to sign all associated documents; Commissioner Simmons seconded the motion. CONTRACTS/AGREEMENT/GRANTS 3. To award, reject, approve, or take any necessary action regarding a proposed one-year extension to the Agreement for Off-Site Records Storage with Willis Permian Movers Services, Inc., also known
as Willis Permian Movers, authorizing the County Judge and other county officials and employees to sign all documents Lucy Soto Purchasing A motion was made by Commissioner Simmons with a second by Commissioner Shelton for approval of a one-year extension to the Agreement for Off-Site Records Storage with Willis Permian Movers Services, Inc., also known as Willis Permian Movers, authorizing the County Judge and other county officials and employees to sign all documents 4. To consider, discuss, approve, accept, and take any necessary action regarding the FY 2017 Emergency Management Performance Grant, authorizing the County Judge and other county officials and employees to make and submit manually and/or electronically any signatures and submissions required on all forms and documents associated with this agenda item, including the Notice of Subrecipient Grant Award. Rickey George Emergency Management Commissioner Rodriguez made a motion to approve the FY 2017 Emergency Management Performance Grant, authorizing the County Judge and other county officials and employees to make and submit manually and/or electronically any signatures and submissions required on all forms and documents associated with this agenda item, including the Notice of Subrecipient Grant Award; Commissioner Simmons seconded the motion. PERSONNEL REQUESTS 5. To consider, discuss, and take any necessary action regarding a request to hire a Heavy Equipment Operator I at a Step 4 due to previous experience, authorizing the County Judge to sign all documents Evans Kessey Road Maintenance A motion was made by Commissioner Shelton with a second by Commissioner Simmons for approval of a request to hire a Heavy Equipment Operator I at a Step 4 due to previous experience, authorizing the County Judge to sign all associated documents. CONSENT AGENDA 6. To approve the following Consent Agenda: a. To consider, discuss, reject, approve, or take any other action for the expenditures of funds for IT Network Equipment, from the Jail Expansion Project Fund, Improvements and
Construction, 047-420-5509, authorizing the County Judge and other county officials and employees to sign all documents Mario Ornelas I.T. Commissioner Simmons made a motion for approval of the expenditures of funds for IT Network Equipment, from the Jail Expansion Project Fund, Improvements and Construction, 047-420-5509, authorizing the County Judge and other county officials and employees to sign all documents associated with this agenda item; Commissioner Shelton seconded the motion. BUDGET/FINANCIAL 7. To consider, discuss, approve and take any necessary action regarding a proposed FY 2018 budget amendment to General Fund, Sheriff, Law Enforcement Supplies, 001-360-5183 and to General Fund, Donated Revenues, 001-4171 for $10,572, authorizing the County Judge and other county officials and employees to sign all documents Mike Griffis Sheriff A motion was made by Commissioner Simmons with a second by Commissioner Shelton for approval of a budget amendment to General Fund, Sheriff, Law Enforcement Supplies, 001-360-5183 and to General Fund, Donated Revenues, 001-4171 for $10,572, authorizing the County Judge to sign all associated documents. 8. To consider, discuss, approve and take any necessary action regarding a proposed FY 2018 budget amendment to Airport Fund, Electrical Materials and Supplies, 042-870-5243 from Airport Fund, Unreserved Fund Balance, 042-3310 for $13,437, authorizing the County Judge and other county officials and employees to sign all documents Evans Kessey Airport Commissioner Childers made a motion for approval of a budget amendment to Airport Fund, Electrical Materials and Supplies, 042-870-5243 from Airport Fund, Unreserved Fund Balance, 042-3310 for $13,437, authorizing the County Judge to sign all associated documents; Commissioner Shelton seconded the motion. 9. To consider, discuss, and take any necessary action regarding a proposed budget amendment to Jail Expansion Project, Professional Services, 047-420-5307 in the amount of $1,488,389, Improvements and Construction, 047-420-5509 in the amount of $23,006,254 and to Interest Earnings 047-4161 in the amount of $150,000 from Unreserved Fund Balance, 047-3310 in the amount of $24,344,643, authorizing the County Judge and other county officials and employees to sign all documents David R. Austin County Auditor
A motion was made by Commissioner Simmons with a second by Commissioner Childers for approval of a budget amendment to Jail Expansion Project, Professional Services, 047-420-5307 in the amount of $1,488,389, Improvements and Construction, 047-420-5509 in the amount of $23,006,254 and to Interest Earnings 047-4161 in the amount of $150,000 from Unreserved Fund Balance, 047-3310 in the amount of $24,344,643, authorizing the County Judge and other county officials and employees to sign all documents 10. To consider, discuss, and take any necessary action regarding a proposed budget amendment to Capital Projects Fund, Land Purchases, 045-990-5502 in the amount of $2,100,000, Special Departmental Equipment, 045-990-5507 in the amount of $110,000, and Interest Earnings, 045-4161 in the amount of $30,000 from Unreserved Fund Balance, 045-3310 in the amount of $2,180,000, authorizing the County Judge and other county officials and employees to sign all documents David R. Austin County Auditor Commissioner Simmons made a motion for approval of a budget amendment to Capital Projects Fund, Land Purchases, 045-990-5502 in the amount of $2,100,000, Special Departmental Equipment, 045-990-5507 in the amount of $110,000, and Interest Earnings, 045-4161 in the amount of $30,000 from Unreserved Fund Balance, 045-3310 in the amount of $2,180,000, authorizing the County Judge and other county officials and employees to sign all associated documents; Commissioner Childers seconded the motion. 11. To consider, discuss, approve and take any necessary action regarding a proposed FY 2018 budget amendment to General Fund, Fire Protection, Auto Liability, 001-530-5367 from General Fund, unreserved Fund Balance, 001-3310 for $1,907, authorizing the County Judge and other county officials and employees to sign all documents David Austin Auditor A motion was made by Commissioner Simmons with a second by Commissioner Childers for approval of a budget amendment to General Fund, Fire Protection, Auto Liability, 001-530-5367 from General Fund, Unreserved Fund Balance, 001-3310 for $1,907, authorizing the County Judge to sign all associated documents. 12. To consider, discuss, approve and take any necessary action regarding a proposed FY 2018 budget amendment to County Records Management/Preservation Fund, Contract Services, 014-110-5309 from County Records Management/Preservation Fund, Unreserved Fund Balance, 014-3310 for $15,620, authorizing the County Judge and other county officials and employees to sign all documents David Austin Auditor
Commissioner Childers made a motion for approval of a budget amendment to County Records Management/Preservation Fund, Contract Services, 014-110-5309 from County Records Management/Preservation Fund, Unreserved Fund Balance, 014-3310 for $15,620, authorizing the County Judge to sign all associated documents; Commissioner Rodriguez seconded the motion. 13. To consider, discuss, approve, and take any necessary action regarding the Accounts Payable Fund Requirements Report for November 27, 2017, to review County financial statements and reports, and to authorize the County Judge to sign all documents David R. Austin County Auditor Commissioner Childers made a motion for approval of the Accounts Payable Fund Requirements Report for November 27, 2017, to review County financial statements and reports, and to authorize the County Judge to sign all documents associated with this agenda item; Commissioner Shelton seconded the motion. EXECUTIVE SESSION 14. To consider and discuss legal matters pursuant to Title 5, Chapter 551, Section 551.071, Texas Government Code. Ron Eckert County Judge 15. To consider and discuss real estate issues/transactions pursuant to Title 5, Chapter 551, Section 551.072, Texas Government Code. Ron Eckert County Judge 16. To consider and discuss personnel matters pursuant to Title 5, Chapter 551, Section 551.074, Texas Government Code. Ron Eckert County Judge
10:11 A.M With no further business to discuss, Commissioner Childers made a motion with a second by Commissioner Rodriguez to adjourn to the call of the chair. ******************************** THE STATE OF TEXAS COUNTY OF ECTOR I, Linda Haney, County Clerk, do hereby attest to the accuracy of the Commissioners Court Proceedings for the Regular Commissioners Court meeting of November 27, 2017. LINDA HANEY, COUNTY CLERK ECTOR COUNTY, TEXAS