CALL MEETING TO ORDER Quorum present Pledge of Allegiance Introduction of those present PIERCE COUNTY FIRE DISTRICT 16 Regular Board Meeting Agenda March 22, 2016 5:00PM Station 46 Key Center COMMISSIONERS COMMENTS APPROVAL OF AGENDA PUBLIC COMMENT CORRESPONDENCE CONSENT AGENDA All matters within the Consent Agenda have been distributed to each member of the Board of Commissioners for reading and study, are considered to be routine, and will be enacted by one motion of the Board with no separate discussion. If a separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by request. Regular Board Meeting Minutes of March 8, 2016 Payroll Voucher #160303001 in the amount of $34,478.37from the Current Expense Fund Vouchers #160304001 through #160304038 in the amount of $22,598.64 from the Current Expense Fund Approval for: -Assistance at Emergency Scene from By-Standers SOG 16-600-09G -Crime Scenes and Fatalities 16-600-13G - Requirement for Valid Washington State Drivers License SOG 16-600-18G - Rescue Watercraft Operations SOG 16-600-46P UNFINISHED BUSINESS Monthly Pierce County Treasurer Reports & Petty Cash Account Review Committee/Assignment Reports Board Goals o Financial Audit of the Books NEW BUSINESS/RESOLUTIONS Interlocal Agreement: South Puget Sound Fire Coordinating Group January 2012 Windstorm Event Grant Period Extension CHIEF S REPORT COMMUNITY ANNOUNCEMENTS ACTIVITY REPORT GOOD OF THE ORDER EXECUTIVE SESSION (IF NEEDED) ADJOURNMENT
BOARD OF FIRE COMMISSIONERS MEETING MINUTES MARCH 8, 2016 The Board of Fire Commissioners met for its Regular Board Meeting on March 8, 2016 at Station 46, Key Center. Commissioner Lamoureux opened the meeting at 5:00pm with Commissioners Niven, Grubaugh and Moffett present. Others attending the meeting were Chief Guy Allen, Administrative Manager Christina Bosch (recorder), Battalion Chief Bill Sawaya, Volunteer Battalion Chief Anne Nesbit, Dee Dee Kerkes, Shawn Jensen, Ruth Bramhall and Claudia Jones. Commissioner Davies had an excused absence. Commissioner Moffett led all in the Pledge of Allegiance. Introduction of those present was suspended as everyone knew each other. Commissioner Comments None were offered. Agenda Commissioners Grubaugh and Moffett moved and seconded to approve the Agenda as presented. Motion carried unanimously. Public Comments Claudia Jones thanked Commissioner Moffett for his assistance with lifting heavy items a few days prior. She also stated Bill Jones is improving after his surgery. Correspondence The Board reviewed the following correspondence: A thank you letter to Lieutenant Todd Vanscoyk, Firefighters Scott Campbell, Brent Adams, Eddie Swanson and David Vezanni from Curtis High School The 2016 Taxable Value for district-owned properties Consent Agenda Commissioners Grubaugh and Moffett moved and seconded to approve the Consent Agenda, which consisted of the following: Regular Board Meeting Minutes of February 23, 2016 Special Board Meeting Minutes of March 2, 2016 March 31, 2016 Payroll ACH Transaction in the amount of $151,927.14 from the Current Expense Fund Payroll Vouchers #160301001 through #160301030 in the amount of $135,473.52 from the Current Expense Fund Vouchers #160302001 through #160302027 in the amount of $50,540.47 from the Current Expense Fund Motion carried unanimously.
Unfinished Business Monthly Pierce County Treasurer Reports & Petty Cash Account Review Commissioner Moffett and Chief Allen will perform the monthly treasurer s report and Petty Cash Account review on March 22, 2016. Committee/Assignment Reports Item #1 Safety Committee: The next scheduled meeting is April 4, 2016 at 8:15am at Station 46. Item #2 Board of Volunteer Firefighters: No new information was offered. Item #3 Citizens Advisory Panel: The next scheduled meeting is March 16, 2016 at 7:00pm at Station 47. Item #4 Key Peninsula Firefighters Association: The next scheduled meeting is March 15, 2016 at 6:30pm at Station 46. Item #5 Key Peninsula Business Association: The Back Packs for Kids holding location is at the Red Barn. The next scheduled meeting is March 18, 2016 at 12:00pm El Sombrero Restaurant. Item #6 National Association of Elected Fire Officials: The members have found a new Secretary who is currently being trained. The next scheduled meeting is April 23, 2016. Item #7 Public Affairs & Social Media: There are now 2,204 likes to the District s Facebook Page. Board Goals Administrative Manager Bosch will update the Board s Goals as necessary. Special Meeting for the 2016 Budget Revision Location Announcement It was announced that the Special Board Meeting of March 21, 2015 would be held at Station 45 at 5:00pm. New Business Resolution 03-16-635 Canceling a Lost Warrant Commissioners Niven and Grubaugh moved and seconded to approve Resolution 03-16-635, canceling a lost warrant. Motion carried unanimously. Resolution 03-16-636 Surplus Radios and Accessories Commissioners Grubaugh and Moffett moved and seconded to approve Resolution 03-16-636 to surplus radios and accessories. Motion carried unanimously. Chief s Reports FACILITIES: Computer Systems o Nothing new to report. Broadband Upgrade o Nothing new to report. Regular Meeting of March 8, 2016 2
The lighting in the fitness room is currently being updated The staff relocated the uniform inventory to old tool room, freeing up space in the workout room for planned equipment The propane tank at Station 46 was empty, necessitating the need for a larger than normal refill. This can be attributed to a system upgrade on the vendor s end, but has since been fixed. EQUIPMENT: AFG Grant o Submitted. Nothing new to report. State Loan info for Defibrillator / AED purchase plan o After reviewing loan options, the staff recommends moving forward with obtaining a State Loan. Even if the District does not receive the 2% discount being offered by Zoll, the cost savings to the District is still substantial. It was noted, however, that Zoll may still offer the 2% discount if the District signs a letter of intent to purchase the equipment. Commissioners moved and seconded to authorize the Fire Chief to sign a letter of intent to purchase the defibrillators and AED equipment. Motion carried unanimously. New Ambulance o The order was submitted for the 2016 chassis option. PERSONNEL: Labor Management Committee: o The first scheduled meeting for negotiations with L3152 is March 9, 2016 at 9:00am. This meeting will establish the rules of bargaining. o Planning to schedule meetings with the non-represented members to review their wage and benefit summary. SAFER Grant opened 2-22-16 and closes 3-25-16. The Fire Chief estimates that the application is approximately 60% complete. EVENTS: May 7, 2016 Livable Community Fair at Civic Center OPERATIONS: IMPACT Agreement o No new information was offered. Public CPR Classes o The staff is moving forward with community CPR Classes, anticipating that classes will begin in the 2 nd quarter of the year. The Fire Chief met with City of Gig Harbor, GHFMO and DEM staff to update the City of Gig Harbor CEMP, which includes the Key Peninsula. DNR has approved a proposal for individual agencies to complete and approve Firefighter I and II red card certifications. Regular Meeting of March 8, 2016 3
Community Announcements March 10, 2016 Lady s Auxiliary Meeting 10:30am Station 46 March 10, 2016 Key Free Clinic 5:30pm Key Peninsula Health and Professional Center March 17, 2016 Key Free Clinic 5:30pm Key Peninsula Health and Professional Center March 24, 2016 Key Free Clinic 5:30pm Key Peninsula Health and Professional Center March 26, 2016 Citizen of the Year Banquet 6:00pm Civic Center March 31, 2016 Key Free Clinic 5:30pm Key Peninsula Health and Professional Center April 7, 2016 Lady s Auxiliary Meeting 10:30am Station 46 April 7, 2016 Key Free Clinic 5:30pm Key Peninsula Health and Professional Center Board and District Activities March 9, 2016 Contract Negotiations with Union Local 3152 9:00am Station 46 March 15, 2015 Key Peninsula Firefighters Association Meeting 6:00pm Station 46 March 16, 2016 Citizens Advisory Panel Meeting 7:00pm Station 47 March 18, 2016 Key Peninsula Business Association Meeting 12:30pm El Sombrero Mexican Restaurant March 21, 2016 Special Board Meeting (Budget) 5:00pm Station 45 March 22, 2016 Regular Board Meeting 5:00pm Station 46 March 24, 2016 Pierce County Fire Commissioners Meeting 7:00pm East Pierce Fire & Rescue April 1, 2016 Key Peninsula Business Association Meeting 7:30am The Homeport Restaurant April 4, 2016 Safety Committee Meeting 8:15am Station 46 April 7, 2016 Pierce County Fire Chiefs Meeting 9:00am Brown s Point April 12, 2016 Regular Board Meeting 5:00pm Station 46 Commissioners Niven and Moffett moved and seconded to approve the Activities Report. Motion carried unanimously. Good of the Order Dee Dee thanked everyone who has assisted her since her illness. Volunteer Firefighter Steven Wolverton and Firefighter Edward Swanson both have welcomed new baby boys into their families within the last month. Anne Nesbit announced that has been participating in the Suicide Prevention Coalition and has been visiting local schools presenting research and resource availability to school staff. The program has been very well received, with more meetings scheduled in the coming months. Battalion Chief Bill Sawaya announced that the tablets have been program, with the staff to receive training on the new ecpr program during the month of March. Commissioner Moffett stated that he enjoyed the Leadership Seminar and shared some of the information that he had received. Regular Meeting of March 8, 2016 4
Executive Session At 6:43pm motion was made and seconded to recess into a minute Executive Session for ten (10) minutes beginning at 6:45pm under RCW 42.30.110(g); to evaluate the qualifications of an applicant for public employment to review the performance of a public employee. Motion carried unanimously. At 6:55pm the meeting reconvened, with no announcements being made. Adjournment With nothing further to come before the Board, motion was made and seconded to adjourn the meeting. Motion carried unanimously and the Regular Meeting of March 8, 2016 was adjourned at 6:56pm. Commissioner Raymond Lamoureux Commissioner Keith Davies Commissioner Stan Moffett Commissioner Sheila Niven Commissioner Frank Grubaugh Date Approved and Signed Attest: Administrative Manager (Recorder) Regular Meeting of March 8, 2016 5
2016 COMMITTEE/ASSIGNMENT REPORTS COMMITTEE/ASSIGNMENT: LEGISLATIVE REPRESENTATIVES: 1. Safety Committee Commissioner(s): Davies and Niven 2. Board of Volunteer FF Commissioner(s): Lamoureux and Grubaugh 3. Citizens Advisory Panel Commissioner(s): Moffett and Niven 4. KP Firefighters Association Commissioner(s): Grubaugh and Moffett 5. KP Business Association Commissioner(s): Davies and Grubaugh 6. NAEFO Commissioner(s): Lamoureux and Davies 7. Public Affairs/Social Media Commissioner(s): Nivem and Lamoureux * The first member listed is the primary, with the second member listed assigned as the back-up member
2016 BOARD GOALS 1) M&O Levy running in August a) Investigate to see if we can write the levy language on cents per thousand versus a dollar amount. 2) Financial Audit of the Books End of second quarter 3) Training your replacement End of fourth quarter 4) Continue to encourage the Chief to network and look for consolidations 5) Executive coach for our current management team End of second quarter 6) Successful completion of contract negotiations End of fourth quarter 7) Support Chief Allen in accomplishing his goals 1
Fire Services & Community Announcements and Board Activities For the Period of: March 23, 2016 April 26, 2016 Fire Service and Community Announcements: March 24, 2016 Key Free Clinic 5:30pm Key Peninsula Health and Professional Center March 26, 2016 Citizen of the Year Banquet 6:00pm Civic Center March 31, 2016 Key Free Clinic 5:30pm Key Peninsula Health and Professional Center April 7, 2016 Lady s Auxiliary Meeting 10:30am Station 46 April 7, 2016 Key Free Clinic 5:30pm Key Peninsula Health and Professional Center April 14, 2016 Key Free Clinic 5:30pm Key Peninsula Health and Professional Center April 21, 2016 Key Free Clinic 5:30pm Key Peninsula Health and Professional Center Board & District Activities: March 24, 2016 Pierce County Fire Commissioners Meeting 7:00pm East Pierce Fire & Rescue April 1, 2016 Key Peninsula Business Association Meeting 7:30am The Homeport Restaurant April 4, 2016 Safety Committee Meeting 8:15am Station 46 April 7, 2016 Pierce County Fire Chiefs Meeting 9:00am Brown s Point April 12, 2016 Regular Board Meeting 5:00pm Station 46 April 15, 2016 Key Peninsula Business Association Meeting 12:30pm El Sombrero Mexican Restaurant April 18, 2016 ICS-402 Training 5:30pm Gig Harbor Civic Center (Commissioners Niven, Davies, Grubaugh & Moffett to attend) April 19, 2016 Key Peninsula Firefighters Association Meeting 6:30pm Station 46 April 26, 2016 Regular Board Meeting 5:00pm Station 46