MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Tuesday, May 24, 2016 (These minutes have been approved by the Board of Education.) MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION OFFICE 5:00-5:30 P.M. RETIREE RECEPTION 5:30 6:00 P.M. RECOGNITION OF RETIREES 6:00 P.M. MEETING Call to Order Pledge to Flag Roll Call: David Miller, President Charlie Andrews Mike Henry Bruce Kirkpatrick (Rob Dawson absent) Others Present: Dave Lewis Debbie Black Kim Pittser Bill Franke Amy O Dierno Jason Binegar Bryan Sheets Katy Zink Jeff Conroy Gary Campbell Joni Daniels-Blouse Josh Predovich Bill Mullett Superintendent Treasurer/CFO Asst. Superintendent Business Manager Special Education Director PK-5 MTMS Principal MTHS Asst. Principal Technology Coordinator MTES Principal Food Service Coordinator Transportation Supervisor SHP Leading Design Ruscilli Construction Mission Statement of Miami Trace: To provide a quality educational environment with opportunities and relationships that prepares students for future success. Public Participation: None. Agenda Adoption: The board president inquired if there was a motion to adopt the agenda. Motion 16/78: Mr. Kirkpatrick moved to adopt the agenda. Mr. Andrews seconded the motion. 1
CONSENT AGENDA Policies: The board president moved Policy 6610 included on the consent agenda to the regular agenda and added Policy 9215.01 Intellectual Property Licensing to the consent agenda. Minutes: The minutes for the May 10, 2016, regular meeting were submitted for approval. New High School Course: The superintendent recommended that the board approve the Business Management for Agricultural and Environmental Systems Capstone Cooperative Experience Program effective 2016 2017 school year. Field Trip: The superintendent recommended that the board retroactively approve the request from Mr. Enochs for the high school Library Club to go to Kings Island on May 22, 2016. All costs to be paid from the Library Club Fund. Employment: The superintendent recommended that the board approve the following individuals to be employed as indicated: A. Placement of Julie Reisinger on teacher salary schedule for the 2016 2017 school year at Step 27 B. Extended Days: (2016 2017 School Year) 1. Matt Barga Guidance Counselor for 23 days 2. Julie Reisinger Guidance Counselor for 17 days 3. Christie Wilt Credit Flex Coordinator for 15 days C. Summer Reading Camp Teachers @ $25.00 per hour, paid from Title VIB Rural Grant: 1. Rebecca Bennett 2. Jennifer Carson 3. Jordan DeWitt 4. Rebekah Milstead 5. Tammy Murry 6. Kyla Ousley 7. Jennifer Pitstick 8. Heather Seyfang 9. Melissa Steele 10. Katelyn Warnecke 11. Jamie Watt 12. Hannah Wilson D. Substitute Mechanics: 1. Jack (BJ) Anders as needed from 6/1/16 through 8/15/16 2. Trevor Pursell as needed from 6/1/16 through 8/15/16 E. Certificated: (2016 2017 School Year) Mrs. Krista Wells, Teacher, MA, Step 5 Resignation: The superintendent recommended that the board approve the resignation of Joelle Self, teacher, effective August 2, 2016. Vision Insurance: The treasurer recommended that the board approve a 3% increase in vision insurance premiums effective July 1, 2016 as follows: Current Rates: $9.03 single, $23.25 family Renewal Rates: $9.30 single, $23.95 family Work Calendars: (See Exhibit A.) The superintendent recommended that the board approve the work calendars as presented for the 2016 2017 school year. Agreement: (See Exhibit B.) The superintendent requested board approval for a three-year volume licensing agreement with Microsoft to be paid in annual payments each year for the agreement duration out of the district technology budget. Katy Zink requested to be given the authority to sign the agreement. SORSA Renewal: (See Exhibit C.) The superintendent recommended that the board approve the renewal of the SORSA liability, property and contents insurance proposal for the period July 1, 2016 through June 30, 2017 at a cost of $166,875.00. 2
Agreement: (See Exhibit D.) The superintendent recommended that the board approve the agreement to partner with LIFE Pregnancy Center for 2016 through 2018 school years contingent upon funding for OAHC and its collaborators. Agreement: (See Exhibit E.) The superintendent recommended that the board approve the agreement with The Fayette County Board of Health for health nursing services from July 1, 2016 to June 30, 2017. Policies: (See Exhibit F.) The superintendent recommended that the board approve the policies that were presented at the April 12, 2016, board meeting plus 9215.01 Intellectual Property Licensing. Girls Basketball Shootout: The superintendent recommended that the board approve the request from Mr. Hammond for Coach Ben Ackley to host a four (4) team girls basketball summer shootout on Saturday, June 11, 2016, at the Miami Trace Middle School Gymnasium from 1:00 p.m. to 5:00 p.m. There will be a $100.00 entry fee for the three (3) visiting teams. A custodian will be needed. HS Boys Basketball Optional Team Camp: The superintendent recommended that the board approve the request from Mr. Hammond for high school boys basketball optional team camp @ Capital University on June 10, 2016, and June 11, 2016. Registration Fee - $250.00 x 2 for varsity and JV (to be paid out of Fund 300-9001) Participant Cost - $170.00 (to be paid directly to Capital University) Transportation Cost to District: None HS Girls Basketball: The superintendent recommended that the board approve the request from Mr. Hammond for the high school girls basketball team to participate in the following events over summer at no cost to the district: A. Cedarville Camp on June 13, 2016 to June 15, 2016 B. University of Detroit Shootout on June 17, 2016 HS Wrestling: The superintendent recommended that the board approve the Optional Camp @ Cleveland State University - June 24, 2016 to June 26, 2016 at no cost to the district. Resolution: (See Exhibit G.) The superintendent recommended that the board approve the resolution authorizing the Southwest Ohio Educational Purchasing Council (EPC) the ability to negotiate with electric suppliers on our behalf for electric service through May, 2020. Use of Facilities: The superintendent recommended that the board approve the following use of facilities requests: A. Request from Robby Kearns to use the softball field behind elementary Monday Friday starting May 31, 2016, through August 30, 2016, for Cougars softball practice from 5:00 p.m. to 6:30 p.m., pending receipt of insurance B. Request from Ben Ackley to use the middle school gymnasium and bathrooms on Saturday, June 11, 2016, from 12:00 p.m. to 6:00 p.m. for Girls Basketball Shootout Donations: The superintendent recommended that the board approve the following donations: A. Monetary donation from MT ABC Club in the amount of $5,000.00 for the High School Vocal Music Fund B. Monetary donation from Grace United Methodist Church in the amount of $50.00 for the High School Vocal Music Fund Grant: The superintendent recommended that the board approve the grant received in the amount of $3,225.00 for the Agricultural and Rural Community Outreach Program (ARCOP) for the Miami Trace FFA program. MS Cheerleading Fees: The superintendent recommended that the board approve a fee of $219.40 per cheerleader for basketball and football uniforms. Memorandum of Understanding (MOA): (See Exhibit H.)The superintendent recommended that the board approve the Memorandum of Agreement (MOA) between the Miami Trace Board of Education and the Miami Trace Non-Certified Education Association (Article 11) as presented. 3
Memorandum of Understanding (MOU): (See Exhibit I.)The superintendent recommended that the board approve the Memorandum of Agreement (MOA) between the Miami Trace Board of Education and the Miami Trace Education Association (Section 9.01) as presented. Memorandum of Understanding (MOU): (See Exhibit J.) The superintendent recommended that the board approve the Memorandum of Agreement (MOA) between the Miami Trace Board of Education and the Miami Trace Non-Certified Education Association (APPENDIX E) as presented. The board president inquired if there was a motion to approve the items on the consent agenda: Motion 16/79: Mr. Andrews moved to approve the consent agenda items as changed. Mr. Henry seconded the motion. Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Miller, yes; Mr. Andrews, yes. Motion carried. REGULAR AGENDA Amend Motion: The superintendent recommended that the board amend the contract status for Sarah Kelley from a 2 nd 1 year to a 2 year contract status. The original board approval was on May 10, 2016, Motion 16/74. Motion 16/80: Mr. Henry moved to amend the contract. Mr. Kirkpatrick seconded the motion. Roll Call: Mr. Kirkpatrick, yes; Mr. Miller, yes; Mr. Andrews, yes; Mr. Henry, yes. Motion carried. Policy 6610: (See Exhibit K.) The superintendent recommended that the board approve Policy 6610. Motion 16/81: Mr. Kirkpatrick moved to approve the policy. Mr. Henry seconded the motion. Roll Call: Mr. Miller, yes; Mr. Andrews, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes. Motion carried. Services: The superintendent recommended Motz Engineering to provide commissioning, testing, adjusting and balancing services for the new high school project at a projected cost of $163,254.00. Motion 16/82: Mr. Kirkpatrick moved to approve Motz Engineering. Mr. Andrews seconded the motion. High School Cheerleaders: The board may wish to approve expenditures from the high school cheerleading fund for camp outfits for the cheerleaders as a proper public purpose with a secondary, incidental personal benefit, acknowledging that the outfits will become the personal property of the cheerleaders after team purposes during camp in the summer of 2016. Motion 16/83: Mr. Andrews moved to approve the expenditure as a proper public purpose with a secondary, incidental personal benefit. Mr. Kirkpatrick seconded the motion. Forecast: (See Exhibit L.) The treasurer recommended that the board approve the May, 2016, five year forecast. Motion 16/84: Mr. Kirkpatrick moved to approve the forecast. Mr. Henry seconded the motion. Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Miller, yes; Mr. Andrews, yes. Motion carried. High School Project Update: The board received a project update from the business manager, Mr. Bill Mullett from Ruscilli Construction and Mr. Josh Predovich from SHP Leading Design. During the discussion, Mr. Predovich outlined site options for campus connections of blacktop and asked the board which connections it wanted included in the basic bid versus those listed as alternates. Estimates were provided. The board requested that the basic bid include 4
connections to the existing boulevard drive ($640,000) and additional lanes for the west half of the high school boulevard drive ($170,000). Alternates should be provided for a bleeder drive ($110,000) and middle school bus connections ($130,000). The board was requested to approve a resolution approving the schematic design (SD) phase estimate. (See Exhibit M.) Motion 16/85: Mr. Andrews moved to approve the resolution. Mr. Henry seconded the motion. Roll Call: Mr. Kirkpatrick, yes; Mr. Miller, yes; Mr. Andrews, yes; Mr. Henry, yes. Motion carried. Administrative Reports: A. Elementary School Report Mr. Jeff Conroy B. Middle School Report Mr. Jason Binegar C. High School Report Mr. Bryan Sheets D. Food Service Report Mr. Gary Campbell E. Transportation Report Mrs. Joni Daniels-Blouse F. Technology Report Mrs. Katy Zink G. Business Manager Report Mr. Bill Franke H. Assistant Superintendent Report Mrs. Kim Pittser I. Superintendent Report Mr. David Lewis Future Board Meeting Dates: A. June 14, 2016 Miami Trace Board Office 6:00 P.M. B. June 28, 2016 Miami Trace Board Office 6:00 P.M. C. July 19, 2016 Miami Trace Board Office 8:00 A.M. D. August 9, 2016 Miami Trace Board Office 6:00 P.M. Board Members Reports Public Participation: None. Adjournment: The board president inquired if there was a motion to adjourn the meeting. 8:09 p.m. Motion 16/86: Mr. Kirkpatrick moved to adjourn the meeting. Mr. Henry seconded the motion. Roll Call: Mr. Miller, yes; Mr. Andrews, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes. Motion carried. President Treasurer/CFO 5