MINUTE SUMMARY 1 BE IT REMEMBERED that the Mayor and Board of Aldermen of the City of Olive Branch met in regular session, April 19, 2016 at 6:30 o clock p.m., in the Municipal Court Room at 6900 Highland Street. AGENDA Mayor Phillips called the regular meeting to order at 6:30 o clock p.m. Alderwoman Hamilton had the opening prayer. ROLL CALL (Establish Quorum): The City Clerk called roll to establish quorum with the following members present to wit: Mayor, Scott B. Phillips, Alderman Mark Aldridge, Alderman George Collins, Alderman Dale Dickerson, Alderman Gil Earhart, Alderwoman Pat Hamilton, Alderwoman Joy Henderson and Alderman David Wallace. These members constitute a quorum. Also present were Tina Griffith, City Clerk and Bryan Dye, City Attorney. APPROVAL OF MINUTES: Minutes of the Regular Meeting held April 5, 2016, approved as presented, motion carried with Alderman Aldridge, Alderman Dickerson, Alderman Earhart, Alderwoman Hamilton, Alderwoman Henderson and Alderman Wallace voting in favor and with Alderman Collins abstaining. CONSENT AGENDA: Items on Consent Agenda approved as presented, motion carried 1. Travel/Training Approved 2. Approve additions to the 2015/2016 pool of Seasonal Employees for hire as determined by Parks and Recreation Director. Approved 3. Approve donation of $30,000 to the Healing Hearts Advocacy Center. Approved 4. Authorize the purchase of one (1) 2009 Dodge Caravan and one (1) 2014 Dodge Charger for the IS Department and Police Department. Authorized 5. Approve the submission of the 2016 BNSF Railway Grant application in the amount of $3,500 to assist the Olive Branch Police Department with expenses related to the OBPD L.E.A.D. and Camp B.U.I.L.D. Approved 6. Approve the submission of 2016 Department of Justice Bullet Proof Vest Grant application to assist the Olive Branch Police Department with purchase of bullet proof vest. Approved
MINUTE SUMMARY 2 7. Authorize the City of Olive Branch to enter into an annual license agreement with PowerDMS and pay all associated costs. Authorized 8. Approve initial resolution granting ad valorem tax exemption Diamond Comic Distributors, Inc. Approved 9. Authorize purchase of telephone upgrade with specific findings that CenturyLink is the sole source supplier and that valid justification exists to approve a purchase of specific equipment necessary to perform a specific job. Authorized 10. Authorize the City of Olive Branch to accept quote from Fleet Safety Equipment as lowest and best quote. Authorized 11. Approve amendment to Order of the Mayor and Board of Aldermen establishing petty cash funds for various City departments. Approved 12. Accept Director of Administration s report on emergency declared March 20, 2016 relative to the delay caused by the bidding process and authorize documentation of said report in minutes for this meeting. Accepted 13. Authorize the City Clerk to open an account with Renasant Bank (the city s new daily depository) for the purpose of industrial payments for utility accounts. Authorized 14. Declare as surplus 50 tires with a Fair Market Value of $0 and grant authorization to dispose of or recycle in accordance with M.C.A. 17-25-25. Declared and authorized 15. Declare as surplus the following items 29 MHL lights and grant authorization to advertise for sale at public auction on GovDeals.com in accordance with M.C.A. 17-25-25. Declared and authorized 16. Declare as surplus the following 4 items to be returned to Zoll Medical Corporation for trade in and make amendment to asset inventory: FIRE DEPARTMENT: #004116 Zoll Defibrillator #003929 Zoll Defibrillator #004045 Zoll Defibrillator #004106 Zoll Defibrillator Declared 17. Declare as surplus the following items with a Fair Market Value of $0 and grant authorization to dispose of or recycle in accordance with M.C.A. 17-25-25 along with fixed asset inventory amendment. POLICE DEPARTMENT: #003202-2007 Crown Victoria #286 (Serial #2FAFP71W57X130701) #004104-2009 Crown Victoria #278 (Serial #2FAHP71V39X134670) Declared and authorized
MINUTE SUMMARY 3 18. Approve registration to FBI National Academy for Major William Cox and authorize payment of all related fees and travel expenses. Approved 19. Approve Association of State Floodplain as a professional membership for Sam Russell and authorize city to make payment for same. Approved 20. Authorize the City of Olive Branch to enter into a maintenance agreement with Pitney Bowes and pay all associated cost. Authorized 21. Authorize the City of Olive Branch amend professional services agreement with Wrightcore and pay all associated costs. Authorized PLANNING COMMISSION OLD BUSINESS: 1. Public Hearing for consideration of application for #16-03DEV-P for a Project Text & Development Plan Amendment for Cherokee Valley Subdivision, submitted by Tony Jones, property owner. The request is to rezone property from its current zoning designation of R-1/PUD, Single Family Residential District/Planned Unit Development, to R-2/PUD, Single Family Residential District/Planned Unit Development. Property is located on the west side of Craft Road North, south of South Hamilton Circle, east of Shenandoah Lane, and north of Dakota Circle North, situated in Section 31, Township 1 South, and Range 6 West. The tract of land consists of 20.91 acres in size. Public Hearing set for this date in meeting of March 15, 2016. PLANNING COMMISSION NEW BUSINESS: 1. Public Hearing date for consideration and action on motion declaring the condition of the following properties, to be a menace to the public health and safety, and directing either the City staff or contract labor to clean the property forthwith. LIST A (No action required) Name Address Parcel # Linda Cook 10549 French Fort Dr 2061.1101.0-00178.00 LIST B (Those lots yet to be cleaned) Name Address Parcel # Ruthie Richmond 10420 Lafayette Dr. 2061.1101.0-00193.00 Lisa P Rines 4640 Lasalle Place 2061.1101.0-00094.00 Carmon Alexander 10085 Phillips Dr 1067.3504.0-00026.00 Determined and declared, motion carried 2. Consideration of application #16-09SUB-F for a Final Plat for Whispering Woods Commercial Subdivision, Lot 7, submitted by Jarrod Rowland, on behalf of Spence Ray, the property owner. 1 Lot, 1.108 acres in size. Subject property is located on the east side of Hacks Cross Road, north of Nichols Boulevard, south of Willow Ridge Cove, situated in Section 25 & 26, Township 1 South, and Range 6 West. The property is
MINUTE SUMMARY 4 currently zoned C-2, Highway Commercial District. 3. Consideration of application #16-10SUB-F for a Final Plat for the Southbranch Commercial Center Subdivision, submitted by Al Davidson, on behalf of SCD #1, LLC, the property owner. The subdivision will create a single commercial lot (Lot 1), which is 1.122 acres in size. Subject property is located on the northeast corner of MS Highway 302 (Goodman Road) and Southbranch Parkway, situated in Section 25, Township 1 South, and Range 7 West. The property is zoned C-4, Planned Commercial Development Zoning District. Approved, motion carried 4. Consideration of application #16-11SUB-F for a Final Plat for the Aldi Addition to Olive Branch, 2 nd Revision, submitted by Dale Wilson, the property owner. The subdivision will split Lot 1-B into two lots. Subject property is 1.85 acres, located on the north side of MS Highway 302 (Goodman Road), east of W. Hamilton Circle and west of Craft Road, situated in Section 30, Township 1 South, and Range 6 West. The property is currently zoned C-4, Planned Commercial District. 5. Consideration of application #16-12SUB-F for a Final Plat for the Margarette Manor at Robinson Crossing, Section E, submitted by Joe F. Lauderdale, on behalf of the property owner, Barry Bridgforth. The subdivision will create 23 single family lots and one Common Open Space. Subject property is located on the southeast corner of Pleasant Hill Road and Church Road, situated in Section 12, Township 2 South, and Range 7 West. The property is currently zoned, PUD, Planned Unit Development. Approved, motion carried NEW BUSINESS: 1. Consideration of approval of professional service agreements (3) with UrbanARCH related to the proposed playground, baseball, and tennis projects. 2. Consideration of recommendation to direct and authorize the Mayor to execute and return to MDOT the Memorandum of Understanding (MOU) relative to Stateline Road Bridge (STP- 7862-00(005)LPA/107264-701000) for approval by the Highway Commission. Directed and authorized, motion carried 3. Consideration of recommendation to approve an agreement with ICA Engineering, Inc. in an amount not to exceed $92,300.39 to provide design and engineering services for the Bethel Road and Business Center Drive traffic signal and roadway improvements.
MINUTE SUMMARY 5 EXECUTIVE SESSION: 1. Personnel matters in the Fire Department Full Due Process Hearing Affirmed prior Board decision terminating employment of one (1) employee, motion carried 2. Personnel matters in the Police Department a. Consideration of recommendation for five (5) employees promotions and salary increases. Authorized promotion and salary increase for five (5) employees, motion carried b. Consideration of recommendation for employee disciplinary action. Suspended one (1) employee for one day, motion carried 3. Personnel matters in Gas Maintenance Department Consideration of recommendation for employee promotion and salary increase. Authorized promotion and salary increase for one (1) employee, motion carried 4. Acquisition of Property discussion with City Attorney Authorized to rescind and void purchase contract, motion carried 5. Economic Development consideration of approval of incentive MOU Project Raven CLAIMS DOCKET: 1. Warrant report 04192016, dated 04/15/2016, 270 invoices totaling $912,188.86. Approved for payment, motion carried 2. Warrant report 04202016, dated 04/19/2016, 145 invoices totaling $865,665.77. Approved for payment, motion carried 3. Warrant report #041916NC, dated 04/19/2016, 185 invoices totaling $132,702.65. Approved for payment, motion carried 4. Warrant report #0419UTIL, dated 04/19/2016, 78 invoices totaling $7,713.18. Approved for payment, motion carried 5. Warrant report #041916FX, dated 04/19/2016, 1 invoice totaling $114.88. Approved for payment, motion carried with Alderman Aldridge, Alderman Collins, Alderman Dickerson, Alderman Earhart, Alderwoman Hamilton and Alderwoman Henderson voting in favor and with Alderman Wallace being recused. 6. Warrant report #041916AT, dated 04/19/2016, 1 invoice totaling $177.94. Approved for payment, motion carried with Alderman Aldridge, Alderman Collins, Alderman Earhart,
MINUTE SUMMARY 6 Alderwoman Hamilton, Alderwoman Henderson and Alderman Wallace voting in favor and with Alderman Dickerson being recused.