WAUKEE CITY COUNCIL SPECIAL MEETING AGENDA DATE: THURSDAY, MARCH 22, 2018 TIME: 12:00 P.M. PLACE: WAUKEE CITY HALL, 230 W. HICKMAN RD., WAUKEE, IOWA 50263 A. CALL TO ORDER B. C. ROLL CALL AGENDA APPROVAL Documents: 03222018_AGENDA.PDF D. ACTION ITEMS D.1. RESOLUTION: Consideration Of Approval Of A Resolution Awarding Quote [10th Street House Removal] Documents: D01.PDF E. F. COMMENTS ADJOURNMENT *Pursuant to 21.4(2) of the Code of Iowa (2017), the City has the right to amend this agenda up until 24 hours before the posted meeting time. The City of Waukee is pleased to provide accommodations to disabled individuals or groups and encourages their participation in city government. Should special accommodations be required, please contact the Clerk's office at least 48 hours in advance at 978-7904 or email bschuett@waukee.org to have reasonable accommodations provided.
WAUKEE CITY COUNCIL SPECIAL MEETING DATE: THURSDAY, MARCH 22, 2018 PLACE: WAUKEE CITY HALL TIME: 12:00 P.M. 230 W. HICKMAN RD. WAUKEE, IOWA 50263 A. CALL TO ORDER B. ROLL CALL C. AGENDA APPROVAL D. ACTION ITEMS: 1) RESOLUTION: Consideration of approval of a resolution awarding quote [10 th Street House Removal] E. COMMENTS ADJOURNMENT *Pursuant to 21.4(2) of the Code of Iowa (2017), the City has the right to amend this agenda up until 24 hours before the posted meeting time. The City of Waukee is pleased to provide accommodations to disabled individuals or groups and encourages their participation in city government. Should special accommodations be required, please contact the Clerk's office at least 48 hours in advance at 978-7904 or email bschuett@waukee.org to have reasonable accommodations provided.
AGENDA ITEM: D1 MEETING DATE: March 22, 2018 CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION AGENDA ITEM: FORMAT: Consideration of approval of a resolution awarding quote [10 th Street House Removal] Resolution SYNOPSIS INCLUDING PRO & CON: Quotes were received March 15 th for the 10 th Street House removal project for the Little Walnut Creek Phase 4 project that serves the future 2 nd High School. Bids were as follows: DeCarlo Demolition Company $35,540 EJM/Petticord $46,000 FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $35,540 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Veenstra & Kimm, Inc. recommends awarding the contract to DeCarlo Demolition Company of Des Moines, IA, in the amount of $35,540 ATTACHMENTS: I. Letter of Recommendation II. Quotations PREPARED BY: Beth Richardson REVIEWED BY: Rudy Koester PUBLIC NOTICE INFORMATION NAME OF PUBLICATION: DATE OF PUBLICATION:
THE CITY OF WAUKEE, IOWA RESOLUTION 18- AWARDING QUOTE [10 TH STREET HOUSE REMOVAL] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA BE IT RESOLVED BY THE CITY COUNCIL OF WAUKEE, IOWA: That the following quote for certain public improvements described in general as the 10 th Street House Removal Project and described in the Request for Quotes that was provided to vendors be and is hereby accepted, the same being the lowest responsible quote received for such work, as follows: Contractor: DeCarlo Demolition Company of Des Moines, IA Amount of quote: $35,540.00 PASSED AND APPROVED this 22 nd day of March, 2018. Attest: Rebecca D. Schuett, City Clerk William F. Peard, Mayor RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman R. Charles Bottenberg Courtney Clarke Shelly Hughes Larry R. Lyon
VEENSTRA & KIMM, INC. 3000 Westown Parkway West Des Moines, Iowa 50266-1320 515-225-8000 515-225-7848(FAX) 800-241-8000 (WATS) March 20, 2018 DeCarlo Demolition Company 260 NE 44 th Avenue Des Moines, Iowa 50313 CITY OF WAUKEE, IOWA 10 TH STREET HOUSE REMOVAL CONTRACT DOCUMENTS Enclosed are three copies each of the contract for the 10 th Street House Removal project which we anticipate the City of Waukee, Iowa will award to your company. Please sign all copies of the contract and attest the signature as provided for on page 2. Please furnish three copies each of the necessary certificates of insurance made in favor of Waukee showing compliance with the insurance requirements set out in the specifications. After signing, return all copies to Veenstra & Kimm, Inc. for further processing. A complete set of the contract documents will be returned to you following processing. If you have any questions regarding the contract documents, please contact us at 515-225-8000. VEENSTRA & KIMM, INC. Jordan Kappos JDK 275286-2 Enclosure cc: John Gibson, City of Waukee (e-mail) Rudy Koester, City of Waukee (e-mail) West Des Moines, IA Coralville, IA Mason City, IA Sioux City, IA Moline, IL Springfield, IL Liberty, MO
CONTRACT THIS AGREEMENT, made and entered into this 22nd day of March, 20 18, by and between the City of Waukee, Iowa, party of the first part, hereinafter referred to as the "Owner", and DECARLO DEMOLITION COMPANY, party of the second part, hereinafter referred to as the "Contractor". WITNESSETH: THAT WHEREAS, the Owner has heretofore caused to be prepared certain specifications, dated the 20th day of March, 2018, for 10 th Street House Removal under the terms and conditions therein fully stated and set forth, and, WHEREAS, said specifications and proposal blanks accurately and fully describe the terms and conditions upon which the Contractor is willing to perform the work specified: NOW, THEREFORE, IT IS AGREED: 1. That the Owner hereby accepts the proposal of the Contractor for the work, as follows: 10 TH STREET HOUSE REMOVAL The work to be done at the location shown on the plans includes work shown on the attached bid for the sum of Thirty-Nine Thousand Five Hundred Forty and 00/100 Dollars ($39,540.00) based on the unit and lump sum prices as shown on the bid. C-1 275286-2
Contract 2. That this contract consists of the following component parts which are made a part of this agreement and contract as fully and absolutely as if they were set out in detail in this contract: 2.1 Contract Documents, including: 2.1.1 Detailed Plans and Specifications. 2.1.2 Addenda issued to the foregoing. 2.2 This Instrument. 2.3 The above components are complementary and what is called for by one shall be as binding as if called for by all. 3. Provide and maintain insurance throughout construction period in the following minimum amounts: 3.1 Workmen s compensation and occupational disease insurance in accordance with the laws of the State of Iowa covering all employees who perform any obligations assumed under the contract. 3.2 Public liability and property damage liability insurance covering all operations under the contract; limits of bodily injury or death not less than $500,000 for one person and $1,000,000 for each accident; for property damage, not less than $250,000 for each accident and $500,000 aggregate for accidents during the policy period. 3.3 Automobile liability insurance on all self-propelled vehicles used in connection with the contract, whether owned, non-owned, or hired; public liability limits of not less than $500,000 for one person and $1,000,000 for each accident; property damage limit of $500,000 for each accident. 4. Furnish certificates of insurance to Engineer made in favor of Owner, showing compliance with foregoing requirements. 5. That payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents made a part of this contract. 6. That this contract is executed in triplicate. C-2 275286-2
Contract IN WITNESS WHEREOF, the parties hereto have hereunto set their hand and seals the date first written above. CONTRACTOR DECARLO DEMOLITION COMPANY By CITY OF WAUKEE, IOWA Mayor Title ATTEST: ATTEST: Title City Clerk C-3 275286-2