mv ray MM i City of Port Orchard ***111& Council Meeting Minutes»«Regular Meeting of May 22,2018 1. CALL TO ORDER AND ROLL CALL S \ Mayor Putaansuu called the meeting to order at 6:30 p.m. Roll call was taken by the City Clerk as follows:! Councilmember Ashby Councilmember Chang Councilmember Clauson Councilmember Cucciardi Mayor Pro-Tern Diener Councilmember Lucarelli Councilmember Rosapepe Mayor Putaansuu Absent Staff present: Public Works Director Dorsey, Community Development Director Bond, City Attorney Cates, City Clerk Rinearson, and Deputy City Clerk Floyd were also present. A. PLEDGE OF ALLEGIANCE Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Ashby seconded by Councilmember Diener to approve the agenda as presented. 3. CITIZENS COMMENTS There were no citizen comments. 4. CONSENT AGENDA A. Approval of Check Nos. 74346 through 74425 totaling $1,023,630.82; and Bi-Weekly Payroll including Check Nos. 147940 through 147955 totaling $409,234.45. B. Excusal of Councilmember Cucciardi Due to a Business Obligation
Page 2 of 5 MOTION: By Councilmember Diener, seconded by Councilmember Chang, to approve the consent agenda. 5. PRESENTATION A. West Sound Treatment Center Evans Calas, Board Director of West Sound Treatment Center, provided a presentation on the services they provide in Kitsap County. Jack Thomas, IS&T Operations Specialist, spoke about his past and how the Treatment Center helped him to recover and become a responsible and productive member of society. 6. PUBLIC HEARING A. Public Hearing on Interim Ordinance No. 015-18, Concerning Self-Storage Facilities Mayor Putaansuu opened the public hearing at 6:48 p.m. Emery, has been in the self-storage business since 1990 and has been looking into property in Port Orchard. He has concerns with the ordinance stating, in part, 'zoning Ordinance must be adopted immediately as an emergency measure to protect the public health, safety and welfare'. He questions if he has been damaging the safety, welfare, and public health of these communities? There being no further testimony, Mayor Putaansuu closed the public hearing at 6:50 p.m. 7. BUSINESS ITEMS A. Adoption of a Resolution Acknowledging and Correcting Past Contract Procurement/Management Policy and Procedure Deficiencies MOTION: By Councilmember Diener, seconded by Councilmember Lucarelli, to adopt Resolution No. 024-18, thereby acknowledging and correcting past contract procurement and contract management policy and procedure deficiencies for both the Tremont Street Widening and Bay Street Pedestrian Pathway Projects. Councilmember Chang said he is an employee at the Department of Transportation but is not associated with highways or local programs. If anyone feels this is a conflict, he will recuse himself.
No one voiced concerns over this being a conflict, therefore he will vote on this matter. (Resolution No. 024-18) Page 3 of 5 B. Approval of Amendment No. 1 to Contract No. 002-05 with Berger/Abam Engineers, Inc. to Correct Contract Management Deficiencies in Coordination with a Corrective Action Plan MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to approve Amendment No. lto Contract No. C002-05 with Berger/ABAM Engineers, Inc. for the Tremont Street Widening Project, thereby amending the dates within Supplemental Agreements No. 3 and No. 5 to the Local Agency Standard Consultant Agreement. C. Approval of Amendment No. 1 to Contract No. 071-09 with NL Olson & Associates to Correct Contract Management Deficiencies in Coordination with a Corrective Action Plan MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to approve Amendment No. 1 to Contract No. C071-09 with N.L. Olson & Associates, Inc. for the Bay Street Pedestrian Pathway Project, thereby amending the dates within Supplemental Agreement No. 5 to the Local Agency Standard Consultant Agreement. Councilmember Lucarelli said she has a family member who works for N.L. Olsen & Associates. If anyone feels this is a conflict, she will recuse herself. No one voiced concerns over this being a conflict, therefore she will vote on this matter. D. Approval of Amendment 1 to Contract No. 069-09 with Universal Field Services to Correct Contract Management Deficiencies in Coordination with a Corrective Action Plan MOTION: By Councilmember Clauson seconded by Councilmember Rosapepe, to approve Amendment No. 1 to Contract No. C069-09 with Universal Field Services, Inc. for the Tremont Street Widening Project, thereby amending the dates within Supplemental Agreement No. 1 to the Local Agency Standard Consultant Agreement.
! Page 4 of 5 E. Approval of the May 8,2018, Council Meeting Minutes MOTION: By Councilmember Ashby, seconded by Councilmember Chang, to approve the May 8th Council meeting minutes as presented. The motion passed. Councilmember Clauson abstained. 8. REPORTS OF COUNCIL COMMITTEES Councilmember Clauson reported the Finance Committee is scheduled to meet May 29th. He also reported he is on the advisory board for the State Work Release Facility and provided an update on the facility. Councilmember Ashby reported the Economic Development and Tourism Committee is scheduled to meet June 11th. Councilmember Lucarelli reported on the May 21st Utilities Committee meeting. The next meeting is scheduled for June 18th. The Sewer Advisory Committee meeting is scheduled for July 18th. She reported on the May 21st Chimes and Lights Committee meeting. The next meeting is scheduled for June 18th. Councilmember Diener reported the Land Use Committee is scheduled to meet June 4th. Councilmember Ashby reported the KRCC retreat is scheduled for May 29th. Mayor Putaansuu reported on the Kitsap Transit Board meeting. 9. REPORT OF MAYOR Mayor Putaansuu reported on the following: Job opportunities with the City; Council retreat; Transportation projects; CENCOM board; Lowe's traffic intersection and 'No Turn on Red' proposed sign; Girl Scout flamingos; West Sound Treatment Center proclamation; and Town hall meeting.
Page 5 of 5 10. REPORT OF DEPARTMENT HEADS Public Works Director Dorsey provided project updates on McCormick Park Phase II, Well No. 9, Bay Street Pedestrian Pathway, and the Tremont Widening Project. Community Development Director Bond reported on a site-specific comp plan amendment to the UGA [Urban Growth Area] on Fircrest Drive. There are three properties proposed for rezoning from urban high to commercial. This is taking away residential capacity and adding commercial capacity. Council and staff briefly discussed if, and how, the City should respond. Council Direction: Council directed staff to place this discussion on the next Council meeting agenda. City Clerk Rinearson asked Council to let her know when they would be available to do a group photo. 11. CITIZENS COMMENTS Gerry Harmon voiced concerns about not being able to hear Councilmembers speaking during meetings and asked about headphone microphones. 12. EXECUTIVE SESSION No executive session was held. 13. ADJOURNMENT The meeting adjourned at 7: 59 p.m. No other action was taken. Audio/Visual was successful. Brandy Rinearson, MMC, City Clerk Robert Putaansuu, Mayor J 5 - SEAL ; I