City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Thursday, October 19, 2017 5:00 PM Council Chambers City Council Page 1
Roll Call Present: 5 - Mayor George N. Cretekos, Vice Mayor Hoyt Hamilton, Councilmember Doreen Caudell, Councilmember Bob Cundiff and Councilmember Bill Jonson Also Present: William B. Horne II City Manager, Jill Silverboard Deputy City Manager, Micah Maxwell Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Unapproved 1. Call to Order Mayor Cretekos The meeting was called to order at 5:00 p.m. at City Hall. 2. Invocation Father Randall Hehr from Holy Trinity Episcopal Church 3. Pledge of Allegiance Vice Mayor Hamilton 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) Given. 4.1 October Service Awards One service award was presented to a city employee. 4.2 World Pancreatic Cancer Awareness Day, November 16, 2017 - Tammy Watcher and Joanne Wazocha, Pancreatic Cancer Action Network 4.3 Keeping the Lights on After School Day Proclamation, October 26, 2017 Katie Yeates and Art O Hara, R Club 4.4 Florida City Government Week Proclamation, October 23-29, 2017 Nicole Sprague, Official Records and Legislative Services 4.5 Hispanic Heritage Presentation Nio Fernandez Mr. Fernandez thanked the Council and staff for their continued support. Page 2
5. Approval of Minutes 5.1 Approve the minutes of the October 5, 2017 City Council Meeting as submitted in written summation by the City Clerk. Councilmember Caudell moved to approve the minutes of the October 5, 2017 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Daniel Haluba urged all who vote yes on the City's referendum question to consider what is going on in the City and ask themselves if the City deserves more tax. He opposed the City's returned check policy. 7. Consent Agenda Approved as submitted. 7.1 Authorize purchase orders for Mechanical, Electrical, and Plumbing Services, for an annual amount of $250,000, for a period of one year, with two one-year extension options at the City s discretion, and authorize the appropriate officials to execute same. (consent) 7.2 Award a contract (purchase order) to Kenyon and Partners, Inc., of Tampa, Florida, for $310,251.60, to perform various air conditioner renovations and replacements needed throughout Spectrum Field and authorize the appropriate officials to execute same. (consent) 7.3 Approve Trail Maintenance Interlocal Agreement between Pinellas County and the City of Clearwater, Florida for the maintenance of a portion of the Pinellas Trail being constructed from SR 590 at CR 535 and improvements to the Ream Wilson Trail along the west side of CR 535; approve Trail Funding Interlocal Agreement between Pinellas County and the, Florida contributing $100,000 towards the construction of improvements made by the County to the Ream Wilson Trail, and authorize the appropriate officials to execute same. (consent) 7.4 Award a construction contract to Suncoast Development of Pinellas County, Inc. (SDPC), in the amount of $3,926,032.00 for the Kapok Terrace Sanitary Sewer Improvements Project (15-0036-UT), which is the lowest responsible bid received in accordance with plans and specifications of the project; approve Supplemental 2 Work Order to Engineer of Record (EOR) King Engineering Associates, Incorporated of Tampa, Florida, in the amount of $217,543 for Engineering Services during construction; and authorize the appropriate officials to execute same. (consent) Page 3
7.5 Approve change order 1 from Steve s Excavating and Paving, of Clearwater, FL, for the Druid Road Stormwater Improvements Project (11-0044-EN) in the amount of $545,071.33 and a contract time extension of 300 days; approve an amendment to Cooperative Funding Agreement (N270) with Southwest Florida Water Management District (SWFWMD), extending the expiration date to March 30, 2019; and authorize the appropriate officials to execute same. (consent) 7.6 Award a construction contract to Poole and Kent Company of Florida, of Tampa, FL, in the amount of $511,750.00 for the Reverse Osmosis Water Treatment Plant 1 (RO WTP 1) Blend Tank Removal project (16-0032-UT), which is the lowest responsible bid received in accordance with the plans and specifications, and authorize the appropriate officials to execute same. (consent) 7.7 Approve Blanket Purchase Orders to Baker and Taylor, Atlanta, GA for $245,000; Ingram Library Services, Atlanta, GA for $160,000 and Midwest Tape, Holland, OH for $70,000 for the purchase of library books and other materials for the contract period of October 1, 2017 through September 30, 2018, and authorize the appropriate officials to execute same. (consent) 7.8 Approve a six-month extension with TC Delivers Tampa, Fl in the amount of $244,500 for utility bill print and mail and mail processing services for the, from November 1, 2017 through April 30, 2018, and authorize the appropriate officials to execute same. (consent) 7.9 Approve Supplemental Work order to Architect of Record Long and Associates Architects/Engineers, Inc. of Tampa, FL in the amount of $504,901 for architectural and engineering services for the proposed Clearwater Gas System Facility Redevelopment Project (15-0043-GA); approve the transfer of $4,505,380 from Gas Fund reserves to Capital Improvement Project 315-96384, Gas System - Pinellas Building; and authorize the appropriate officials to execute same. (consent) 7.10 Appoint Wayne Carothers, Joseph Nycz and Sue Johnson to the Municipal Code Enforcement Board with terms to expire October 31, 2020. (consent) 7.11 Approve the 2018 City Council Meeting Schedule. (consent) 7.12 Appoint John Thomas, Sr. to the Environmental Advisory Board with term to expire October 31, 2021. (consent) Councilmember Cundiff moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Page 4
Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings 8.1 Approve a Future Land Use Map Amendment from the Institutional (I) category to the Residential Low Medium (RLM) category for 1895 Virginia Avenue; and pass Ordinance 9046-17 on first reading. (LUP2017-05002) This Future Land Use Map amendment involves a 3.08-acre portion of a 3.615 acre property on the south side of Virginia Avenue approximately 1,200 feet east of Keene Road. The parcel is owned by the Macedonian Society of Florida Alexander the Great, Inc. and is currently occupied by a 2,400 square foot building previously used as a social club. The applicant is requesting to amend a 3.08-acre portion of the property s Future Land Use Map designation of Institutional (I) to Residential Low Medium (RLM). The existing Preservation (P) area designated along the southwestern portion of the parcel is not proposed to change. The applicant has indicated the site will be redeveloped with townhomes or villas; however, no site plan has been submitted at this time. The applicant has submitted a Zoning Atlas amendment (REZ2016-08004) which is being processed concurrently with this case. The proposed Residential Low Medium (RLM) category would permit development at a density of 10 dwelling units per acre, or a FAR of 0.50. The proposed Residential Low Medium (RLM) category allows primarily residential uses, and would allow the site to be redeveloped at a scale and density that is compatible with the surrounding neighborhoods. The Planning and Development Department determined that the proposed Future Land Use Map amendment is consistent with the provisions of the Clearwater Community Development Code as specified below: The proposed amendment is consistent with the Comprehensive Plan and the Countywide Plan Rules. The proposed amendment is compatible with the surrounding property and character of the neighborhood. Sufficient public facilities are available to serve the property. The proposed amendment will not have an adverse impact on the natural environment. The proposed amendment will not have an adverse impact on the use of property in the immediate area. In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a small-scale amendment so review and approval by the Florida Department of Economic Opportunity and other state agencies is not required. Page 5
The Community Development Board will review this application at its October 17, 2017 public hearing and make a recommendation to the Council. The Planning and Development Department will report the recommendation at the City Council meeting. Councilmember Caudell moved to approve a Future Land Use Map Amendment from the Institutional (I) category to the Residential Low Medium (RLM) category for 1895 Virginia Avenue. The motion was duly seconded and carried unanimously. Ordinance 9046-17 was presented and read by title only. Councilmember Cundiff moved to pass Ordinance 9046-17 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 8.2 Approve a Zoning Atlas Amendment from the Institutional (I) District to the Medium Density Residential (MDR) District for 1895 Virginia Avenue; and pass Ordinance 9047-17 on first reading. (REZ2017-05003) This Zoning Atlas amendment involves a 3.08-acre portion of a 3.615-acre property on the south side of Virginia Avenue approximately 1,200 feet east of Keene Road. The parcel is owned by the Macedonian Society of Florida Alexander the Great, Inc and is currently occupied by a 2,400 square foot building previously used as a social club. The applicant is requesting to rezone the property from the Institutional (I) District to the Medium Density Residential (MDR) District. The existing Preservation (P) area designated along the southwestern portion of the larger parcel is not proposed to change. The applicant has indicated the site will be redeveloped with townhomes or villas; however, no site plan has been submitted at this time. The applicant has submitted a Future Land Use Map amendment (LUP2017-05002) which is being processed concurrently with this case. The proposed Medium Density Residential (MDR) District will allow the site to be redeveloped with single family or attached dwellings, such as townhomes or villas. The Medium Density Residential (MDR) zoning district is consistent with the surrounding zoning districts that exist in the vicinity of the subject property. The Planning and Development Department determined that the proposed Zoning Atlas amendment is consistent with the Clearwater Community Development Code as specified below: The proposed amendment is consistent with the Comprehensive Plan and the Community Development Code. Page 6
The proposed amendment is compatible with the surrounding property and character of the neighborhood. The available uses in the Medium Density Residential (MDR) District are compatible with the surrounding area. The proposed amendment will not adversely burden public facilities, including the traffic-carrying capacities of streets, in an unreasonably or disproportionate manner; and The proposed Medium Density Residential (MDR) District boundaries are appropriately drawn in regard to location and classification of streets, ownership lines, existing improvements, and the natural environment. The Community Development Board will review this application at its October 17, 2017 public hearing and make a recommendation to the Council. The Planning and Development Department will report the recommendation at the City Council meeting. Vice Mayor Hamilton moved to approve a Zoning Atlas Amendment from the Institutional (I) District to the Medium Density Residential (MDR) District for 1895 Virginia Avenue. The motion was duly seconded and carried unanimously. Ordinance 9047-17 was presented and read by title only. Councilmember Jonson moved to pass Ordinance 9047-17 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 8.3 Approve a Future Land Use Map Amendment from the Residential/Office Limited (R/OL) category to the Residential Urban (RU) category for 3108 Downing Street; and pass Ordinance 9072-17 on first reading. (LUP2017-06003) This Future Land Use Map amendment application involves a 0.42-acre portion of a 0.466-acre parcel located on the northeast corner of South McMullen Booth Road and Downing Street. The parcel is owned by Michael A. Ciaramello and is currently occupied by a single family house. The applicant is requesting to amend the Future Land Use Map designation of a 0.42-acre portion of the subject property from Residential/Office Limited (R/OL) to Residential Urban (RU). The applicant has submitted a Zoning Atlas Amendment (REZ2017-06004) which is being processed concurrently with this case. In 2004 three platted lots (Lots 1, 2, and 3) inclusive of the proposed amendment area, were annexed into the City. At that time Lots 1 and 2 were Page 7
designated Residential/Office Limited (R/OL) and Lot 3 was designated Residential Urban (RU) on the City s Future Land Use Map. In 2005 Lot 3, excluding the western fourteen feet, was sold. The 0.466-acre parcel (now Lots 1, 2 and the west fourteen feet of Lot 3) continues to have two future land use designations; therefore an amendment is required to establish a single future land use category across the parcel. The proposed Residential Urban (RU) future land use category would permit residential development at a density of 7.5 dwelling units per acre. The proposed Residential Urban (RU) would allow the site to be redeveloped at a density that is compatible with the surrounding properties and neighborhood. The Planning & Development Department has determined that the proposed Future Land Use Map amendment is consistent with the provisions of the Community Development Code as specified below: The proposed amendment is consistent with the Comprehensive Plan and the Countywide Plan Rules. The proposed amendment is compatible with the surrounding property and character of the neighborhood. Sufficient public facilities are available to serve the property. The proposed amendment will not have an adverse impact on the natural environment. The proposed amendment will not have an adverse impact on the use of property in the immediate area. In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a small-scale amendment so review and approval by the Florida Department of Economic Opportunity is not required. The Community Development Board will review this application at its October 17, 2017 public hearing and make a recommendation to the Council. The Planning and Development Department will report the recommendation at the City Council meeting. In response to a question, Planning and Development Assistant Director Gina Clayton said if the item is approved, the site could not be used as office. Councilmember Caudell moved to approve a Future Land Use Map Amendment from the Residential/Office Limited (R/OL) category to the Residential Urban (RU) category for 3108 Downing Street. The motion was duly seconded and carried unanimously. Page 8
Ordinance 9072-17 was presented and read by title only. Councilmember Cundiff moved to pass Ordinance 9072-17 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 8.4 Approve a Zoning Atlas Amendment from the Office (O) District to the Low Medium Density Residential (LMDR) District for 3108 Downing Street; and pass Ordinance 9073-17 on first reading. (REZ2017-06004) This Zoning Atlas amendment application involves a 0.42-acre portion of a 0.466-acre parcel located on the northeast corner of South McMullen Booth Road and Downing Street. The parcel is owned by Michael A. Ciaramello and is currently occupied by a single family house. The applicant is requesting to rezone a portion of the subject property from the Office (O) District to the Low Medium Density Residential (LMDR) District. The applicant has submitted a Future Land Use Map amendment (LUP2017-06003) which is being processed concurrently with this case. In 2004, three platted lots (Lots 1, 2, and 3) inclusive of the proposed amendment area were annexed into the City. At that time Lots 1 and 2 were designated as Office (O) and Lot 3 was designated Low Medium Density Residential (LMDR) on the City s Zoning Atlas. In 2005 Lot 3, excluding the western fourteen feet, was sold. The 0.466-acre parcel (now Lots 1, 2 and the west fourteen feet of Lot 3) continues to have two zoning designations; therefore an amendment is required to establish a single zoning district across the parcel. The proposed Low Medium Density Residential (LMDR) District will allow the site to remain residential. The Low Medium Density Residential (LMDR) District is consistent with the surrounding zoning districts that exist in the vicinity of the subject property. The Planning & Development Department has determined that the proposed Zoning Atlas amendment is consistent with the Community Development Code as specified below: The proposed amendment is consistent with the Comprehensive Plan and the Community Development Code. The proposed amendment is compatible with the surrounding property Page 9
and character of the neighborhood. The available uses in the Low Medium Density Residential (LMDR) District are compatible with the surrounding area. The proposed amendment will not adversely burden public facilities, including the traffic-carrying capacities of streets, in an unreasonably or disproportionate manner. The proposed Low Medium Density Residential (LMDR) District boundary is appropriately drawn in regard to location and classification of streets, ownership lines, existing improvements, and the natural environment. The Community Development Board will review this application at its October 17, 2017 public hearing and make a recommendation to the Council. The Planning and Development Department will report the recommendation at the City Council meeting. Vice Mayor Hamilton moved to approve a Zoning Atlas Amendment from the Office (O) District to the Low Medium Density Residential (LMDR) District for 3108 Downing Street. The motion was duly seconded and upon roll call, the vote was: Ordinance 9073-17 was presented and read by title only. Councilmember Jonson moved to pass Ordinance 9073-17 on first reading. The motion was duly seconded and carried unanimously. Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 9. City Manager Reports 9.1 Approve a Capital Funding Agreement with Clearwater Marine Aquarium for a sum not to exceed $5 million (one payment for $3 million and a one-time matching grant for $2 million) and authorize the appropriate officials to execute same. In September of 2016 the Clearwater Marine Aquarium (CMA) made a request to the City for grant funding in the amount of $3.0 million in immediate funding plus an additional $2.0 million in matching funding to be paid when CMA obtains private donations of an equal amount. After the request was made, the CMA made a change in architects and placed their request on hold, until the new design was developed and final costs had been estimated. That work has been completed and the CMA has asked that their grant request and its accompanying agreement be brought forward for consideration by the Clearwater City Council. Page 10
Staff recommends approval. APPROPRIATION CODE AND AMOUNT: A first quarter budget amendment in FY 2018 will provide a transfer of $5,000,000 from General Fund Reserves, to a capital improvement project number to be determined to fund this agreement USE OF RESERVE FUNDS: Funding for this agreement will be provided by a fiscal 2018 first quarter budget amendment allocating General Fund reserves in the amount of $5,000,000. A net total of $8,629,249 of General Fund reserves was appropriated by Council to fund expenditures in the 2016/17 operating budget. If this item is approved, the remaining balance in General Fund expenditures, after the 8.5% minimum reserve requirement, is approximately $10.2 million, including the BP legal settlement monies. Exclusive of the BP monies, the remaining balance is $3.7 million, or 2.75% of the fiscal 2018 General Fund operating budget. In response to a concern, the City Manager said the 8.5% reserve contingency is intact; there are no immediate needs for that remaining reserve amount. Staff feels that Council will be prudent in any additional reserve fund expenditures. One individual spoke in support. Discussion ensued with comments made that the CMA has a countywide economic impact, the CMA's education outreach continues to benefit the city and county students, and that the CMA facility continues to strengthen the area's tourism industry. A concern was expressed with the City's financial resources and the amount of funding requested of the City; support was provided for a $2 million grant. It was stated that the City has invested a substantial amount of money in the CMA. Vice Mayor Hamilton moved to approve a Capital Funding Agreement with Clearwater Marine Aquarium for a sum not to exceed $5 million (one payment for $3 million and a one-time matching grant for $2 million) and authorize the appropriate officials to execute same. The motion was duly seconded and carried with the following vote: Ayes: 4 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell and Councilmember Cundiff Nays: 1 - Councilmember Jonson Page 11
9.2 Approve Stantec Consulting Services, Inc. of Tampa, Florida as the design consultant to complete the design of the various elements of the Imagine Clearwater conceptual plan and authorize the appropriate officials to execute same. In June 2017, a Request for Qualifications was issued for engineering firms to complete the design of the various elements of the Imagine Clearwater conceptual plan. Five firms responded to the request. The City s selection committee consisting of the Assistant City Manager, CRA Director, Planning and Development Director, Parks and Recreation Director, and Engineering Director chose four of the firms to provide oral presentations. Following the presentations the committee ranked the firms in this order: Stantec Consulting Services, Inc., Sasaki and Associates, Wantman Group Inc., and Cardno. The recommendation was based on the firm s experience and capabilities, project approach, and qualifications of available personnel. A work order will be negotiated with Stantec and presented to Council for approval. Councilmember Jonson moved to approve Stantec Consulting Services, Inc. of Tampa, Florida as the design consultant to complete the design of the various elements of the Imagine Clearwater conceptual plan and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 10. City Attorney Reports None. 11. Other Council Action 11.1 City Manager Evaluation AND 11.2 City Attorney Evaluation Councilmembers gave their evaluations to the City Attorney and City Manager. Vice Mayor Jonson said he provided feedback to the City Attorney via the SAMP 4-6 Performance Evaluation Form and the City Manager via the ICMA (International City/County Management Association) format; copies of the forms were provided to Council's Executive Assistant for distribution. Page 12
12. Closing comments by Councilmembers (limited to 3 minutes) Councilmember Jonson said he has been approached by several people regarding hurricane debris pick up. He said communication is the key and that the city website should be updated with the current status of pick up until normal processes resume. 13. Closing Comments by Mayor Mayor Cretekos reviewed recent and upcoming events. 14. Adjourn The meeting adjourned at 6:19 p.m. Mayor Attest City Clerk Page 13