Buffalo Lake-Hector-Stewart School District Regular Board Meeting July 19, 2010 Buffalo Lake Campus Library @ 5:30 pm Call to order and roll call indicated the following members present: Kurt Kottke, Allen Schmidt, Ken Anderson, Rick Kramer and Brad Dobberstein Excused: Brad Oldre Others present: Rick Clark, David Hansen, Sandra Lee-Muske, Josh Tjosaas, Tammy Victorian, Loni Sharp, Kent Weispfennig and Jason Stewig. Motion (01072010) Rick Kramer moved to adopt the agenda as printed with the following changes: 4.5.7 Delete, Add 4.11 Accept the resignation of Jason Stewig from the position of Vocational Education Instruction, Add 4.7.1 Accept the donation of $10,422.32 for the purchase of SmartBoard installation, Add 8.10 Discussion of the need to replace the Vocational Educational Instruction position, Add 10 Anderson Reporting on several items, second by Brad Dobberstein. All members voted in support of the motion and the agenda was adopted. Motion (02072010) Allen Schmidt moved to approve the consent agenda, second by Ken Anderson, which consists of the following: Approval of Minutes of the Regular meeting of June 21, 2010 Approval of Claims for June, 2010 o General - $416,013.74 o Food Service - $ 7,527.11 o Transportation - $ 18,849.64 o Community Education - $ 32,720.07 o Capital - $ 1,815.68 o Investment - $ 8.40 $476,934.64 Review and approval of Trust and Agency Accounts Fund 09 Finance Report June 30, 2010 Employment o Matthew Pursi for the position of secondary teacher English o Bryan Lade for the position of.5 FTE custodian o Resignation of Carol Fredrickson from the position of.5 FTE custodian o Karen Polfliet for the position of College English Teacher 2/7 FTE. o Keith Klawitter for Head Varsity Football Coach o Curtis Strand for Asst. Head Varsity Football Coach o John Schilling as Jr. Varsity Football Coach o Scott Powers for Head Jr. High Football Coach o Jeff Heerdt for Asst. Jr. High Football Coach o Susan A. Alstrom for Head Varsity Volleyball Coach o Aaron Hubin for Asst. Varsity Volleyball Coach o Duane Hauer for Head Jr. High Volleyball Coach
o Michelle Melberg for Asst. Jr. High Volleyball Coach Approval of BLHS Policies Series 100 through 700 Amend all policies to reflect the name change to BLHS Approval of Student Handbooks K-5 and 6-12 Acceptance of Gift Ranell E. Carlson - $36.00 to Random Acts of Kindness Wells Fargo Matching Gift Program Renewal of membership with Glacial Lakes Adult Basic Education Consortium Health and Safety Program Revenue Application Annual Report Approval of No Child Left Behind Letters Direct to add to Fall News Letter District in Need of Improvement (DINI) School in Need of Improvement (SINI) Hector School in Need of Improvement (SINI) Buffalo Lake Roll Call vote indicated all members voting in support of the motion. Administrative reports concerning the required participation in the National Academic Assessment Survey, custodial progress at each campus, smartboard progress, and the status of AYP. Other topics presented concerns the upcoming renewal request for the Operating Levy (2012 election for 2013 continuation without a gap) and declining enrollment anticipation for future years and its effects on building use and state funding. Sandra Lee-Muske presented a curriculum report on year two findings in Spanish. The investigation, research and finding materials were presented and will be placed in the library and on-line. Tammy Victorian presented a curriculum report on year two findings in computer instruction. The investigation, research and finding materials were presented and will be placed in the library and on-line. Both teachers presented their request for material and support items. Board members thanked both ladies for their work and presentations. Board report was presented by Anderson. Opinion presented that his conversations lead him to believe there is a growing dissatisfaction with the school, board members, administration and teacher service. He continued with his concern for teacher moral. Motion (03072010) Brad Dobberstein moved to approve the use of consent agenda and approve the recommendations, second by Rick Kramer, for the following: Meals and Milk will remain the same rate as 2009-2010 school year $.30 Activity fees increase by $10.00 Student Activity Pass Increase by $15.00 Adult Single Pass Increase by $15.00 Family Activity Pass Increase by $25.00 Student Admission Increase by $1.00 - $4.00 Adult Admission Increase by $1.00 $6.00 Drivers Education Rate - $333.00 for classroom and behind the wheel
Roll call indicated all members in support of the motion and rates adopted. Discussion was held on the advantages/disadvantages of a commercially available Notification Service. Information concerning cost and the current use of no cost available services determined the availability of information is currently sufficient for the public information. The cost of $3,000 annually was not sufficient to support the purchase of a new information release method. No action was taken. Discussion was held on the possible attendance at a meeting that is yet to be scheduled, concerning the Future Educational Services in West Central MN Study. Anderson volunteered to attend and other members are inclined if the schedule is established and meets with their schedules. Discussion of a request to record and publish audio history of board meetings was held. The cost of $1000.00 is not acceptable at this time as well as concerns for the ability of a third party to alter downloaded items. No action was taken on this item. Discussion was held on support of the naming and dedication of the ball field at the corner of Birch and Ash Streets West. Planning and procurement of funds for this activity will begin. No school funding will be used for this plan. The members supported the idea and plans will continue. Motion (04072010) Ken Anderson moved to approve the language presented for attendance at state level and national level activities, second by Allen Schmidt. The language is: 1. Those persons interested in supporting the participants at state level or national level activities may do so if they: a) students bring a note from the parent or guardian excusing the student for the day or days of the school participation. Time of leaving will be determined by the administration based upon the time of the activity and the venue for competition, b) staff may use their personal days or administration might requests volunteer(s) for school associated assignment such as but not limited to supervision or crowd control at the venue. 2. School will operate on a normal basis with substitutes as available and colleague s assistance in covering open positions. The policy of two (2) personal leave requests per building would be waived during the period of school competition that conflicts with regular school hours. The guideline is approved for 2010-2011 and thereafter and will be made a part of district publications. Motion (05072010) Ken Anderson moved to move 7.7 to an action item, second by Allen Schmidt. Motion (06072010) Ken Anderson moved to add the use of the lowest license or file number for tie breaking criteria when teachers of equal senority and licensure are to be placed on Unrequested Leave of Absence, second by Brad Dobberstein. Discussion followed concerning the anticipated funding shortcoming from the State of Minnesota and
the potential for budget reductions in Fiscal 2012. The need for criteria that is based on a factual item is required in the situations of ULA. Motion (07072010) Ken Anderson moved to issue request for proposal, engineer or architect, to comply with fire marshal directive, second by Allen Schmidt. Discussion ensued concerning clarification of the motion. The motion is to issue RFP and seek competitive quotation/bids depending upon the cost of the study. This action does not purchase or authorize the study. All members voted in support of RFP motion. Motion (08072010) Ken Anderson moved to move 7.9 from discussion to action item, second by Brad Dobberstein. Motion (09072010) Ken Anderson moved to publish language for the return of teacher contracts, once issued, second by Rick Kramer. Language will be developed to follow the protocol of issuance on or about May 1 and returned within 10 working days of issuance. Motion (10072010) Allen Schmidt moved to authorize up to three dates for late starts for the purpose of staff development, second by Rick Kramer. Discussion was held as to why the morning and not the afternoon. The ability of families to remember and to arrange for child care is the rational. Motion (11072010) Ken Anderson moved to set meet and confer dates, 2010-2011, on corresponding dates from 2009-2010 school year, second by Rick Kramer. September, December, March and May at 4:45 to 5:15 prior to regular board meetings. Motion (12072010) Brad Dobberstein moved to approve the budgeted amount of two (2) percent increase for non-licensed employees, second by Rick Kramer. Discussion The board approved the budget proposed at the June 2010 meeting, which contained the amount equal to two percent increase for all non-licensed employees. The non-licensed employees did not receive an increase in the last fiscal year and the future funding is questionable. Roll call indicated the following members voting in support: Kottke, Schmidt, Dobberstein and Kramer. Anderson abstained from the vote. The motion was declared passed. Motion (13072010) Ken Anderson moved to adopt the resolution authorizing and awarding sale of general obligation aid anticipation certification of indebtedness Series 2010B and fixing form and terms thereof, second by Allen Schmidt. Roll call indicated all members voting in support of the motion. The use of electronic board meeting software was not discussed at this meeting.
First reading of mandatory policies for BLHS were approved 410, 412, 413, 417, 418, 419, 515, 521, 522, 524, 526, 532, 616 and 806. Motion (14072010) Rick Kramer moved to renew membership with MN School Boards Association for the 2010-2011 school year, second by Brad Dobberstein. Roll Call vote indicated the following yes votes: Kottke, Schmidt, Kramer and Dobberstein. Anderson abstained citing conflict of interest. Motion (15072010) Brad Dobberstein moved to issue the clarification that August 31, 2010 is a scheduled calendar work date for teachers with attendance required, second by Rick Kramer. Discussion of the potential change of elections from odd years to even years. More details to be provide for further consideration. Discussion of the annual board retreat was held. Meeting to be set early in December with meeting location to remain in the district. Discussion of the annual MSBA convention. Interested persons may go but costs are not paid by the district. Discussion concerning the terms of contract for Rick Clark, Superintendent were presented. A term of employment is the members shall be notified, prior to September, of the expiration year. The members have been duly notified. Motion (16072010) Ken Anderson moved to offer Becky Boll a two year contract for the position of Finance Officer, second by Allen Schmidt. Terms of employment as agreed upon by Becky Boll and member negotiators. Roll Call vote indicated all members voting in support of the motion. Motion (17072010) Rick Kramer moved to approve the terms of employment for a one year contract with David Hansen, second by Brad Dobberstein. Roll Call vote indicated all members voting in support of the motion. Discussion concerning the resignation and vacancy of a vocational education instructor. Members agreed the position was to be advertised and filled with a suitable replacement. Anderson presented information concerning the Renville County Open Markets and Renville County Expo on September 23 in the Danube School Building. Motion (18072010) Allen Schmidt moved to adjourn at 7:28 pm, second by Rick Kramer. All members voted to support the motion and the meeting was adjourned. Respectfully submitted, Rick Clark, Clerk
Motion (01072010) Motion to adopt the agenda as adopted. Motion (02072010) Motion to approve the consent agenda. Motion (03072010) Motion to approve the use of consent agenda and approve the recommendations: Meals and Milk will remain the same rate as 2009-2010 school year $.30; Activity fees increase by $10.00; Student Activity Pass Increase by $15.00; Adult; Single Pass Increase by $15.00; Family Activity Pass Increase by $25.00; Student Admission Increase by $1.00 - $4.00; Adult Admission Increase by $1.00 $6.00; Drivers Education Rate - $333.00 for classroom and behind the wheel. Motion (04072010) Motion to approve the language presented for attendance at state level and national level activities. Motion (05072010) Motion to move 7.7 to an action item. Motion (06072010) Motion to add the use of the lowest license or file number for tie breaking criteria when teachers of equal senority and licensure are to be placed on Unrequested Leave of Absence. Motion (07072010) Motion to issue request for proposal, engineer or architect, to comply with fire marshal directive. Motion (08072010) Motion to move 7.9 from discussion to action item. Motion (09072010) Motion to publish language for the return of teacher contracts, once issued. Motion (10072010) Motion to authorize up to three dates for late starts for the purpose of staff development. Motion (11072010) Motion to set meet and confer dates, 2010-2011, on corresponding dates from 2009-2010 school year, September, December, March and May at 4:45 to 5:15 prior to regular board meetings. Motion (12072010) Motion to approve the budgeted amount of two (2) percent increase for non-licensed employees. Motion (13072010) Motion to adopt the resolution authorizing and awarding sale of general obligation aid anticipation certification of indebtedness Series 2010B and fixing form and terms thereof. Motion (14072010) Motion to renew membership with MN School Boards Association for the 2010-2011 school year. Motion (15072010) Motion to issue the clarification that August 31, 2010 is a scheduled calendar work date for teachers with attendance required. Motion (16072010) Motion to offer Becky Boll a two year contract for the position of Finance Officer. Motion (17072010) Motion to approve the terms of employment for a one year contract with David Hansen Motion (18072010) Motion to adjourn.