MEETING NOTICE A4AA ADVISORY COUNCIL (916)

MEETING NOTICE A4AA ADVISORY COUNCIL (916) 486-1876 DATE: MARCH 19, 2015 TIME: 11:00 AM 1:00 PM PLACE: MULTIPURPOSE ROOM 750 AUBURN RAVINE ROAD AUBURN, CA 95603 PLACER COUNTY, AUBURN RAVINE TERRACE AGENDA I. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL / WELCOME & INTRODUCTIONS... 5 min. II. III. IV. COMMENTS FROM THE PUBLIC... 5 min. The Advisory Council welcomes comments from the Public on any agenda item as it is discussed. In the interest of time, individuals will be limited to 3 minutes: 10 minutes for group presentations. Comments from the public on items not part of the Agenda may be made following the business portion of the meeting. CONSENT CALENDAR A. Adoption of Agenda/Minutes 2/19/15... 2 min. B. Approve Modification to 2015 Meeting and Activities Schedule... 2 min. REPORTS A. Executive Director... 10 min. B. Executive Committee... 5 min. C. Governing Board... 5 min. D. Legislative Committee... 5 min. E JPEC... 5 min. F. Area Plan... 5 min. G. Rules of Procedure... 5 min. V. CORRESPONDENCE... 1 min. VI. VII. VIII. IX. PRESENTATION A. End of Life Option Act ~ Kathy Smith, Office of Senator William W. Monning... 30 min. DISCUSSION: A. Request for Proposal (RFP) Update... 10 min. B. I&A in Sacramento County... 10 min. ROUNDTABLE: NEW/OLD BUSINESS, BIRTHDAYS, ANNOUNCEMENTS... 1 min. ADJOURNMENT COMMITTEE MEETINGS 10:30 A.M. -11:00 A.M. ~ EXECUTIVE COMMITTEE Please visit www.a4aa.com for additional information

ADVISORY COUNCIL MEMBERS ENCLOSURES Agenda Minutes - 2/19/15 Action/Information Items A. Revised Meetings/Activities Calendar 2015 B. Advisory Council Information Sheet (Please complete and return to Will Tift) C. Map If you need a disability-related reasonable accommodation to participate in this meeting, please contact Tai Love at (916) 486-1876, or tlove@a4aa.com at least 3 days in advance with your accommodation request. Every effort will be made to accommodate. However, we cannot guarantee we will be able to honor requests received less than 3 days in advance.

AREA 4 AGENCY ON AGING ADVISORY COUNCIL Meeting Minutes February 19, 2015 Sacramento County, A4AA I. Call to Order / Pledge Of Allegiance / Roll Call / Welcome & Introductions: Chair, Gloria Plasencia, called the regular meeting of the Area 4 Agency on Aging (A4AA) Advisory Council to order at 11:09 a.m. The Council, and staff stood and recited the pledge of allegiance. Secretary, Pam Epley called roll. A quorum was present. County AC Members/Present -10 Absent/Excused 12 Nevada 3 vacancies Deardorff, Jenkins Placer 1 vacancy Anderson, Herman, Plasencia Farrell (E) Sacramento 0 vacancies Pevny, Young Berger (A), Feldstein (A), Ingols (A), Naman (E) Sierra 3 vacancies Devore (A) Sutter 1 vacancy Epley, Thomas Flores (A), Rayburn (E) Yolo 2 vacancies Dorsey Bourne (A), Brunner (A), Yuba 3 vacancies Diemond Ayres (A) CSL members 0 vacancies Epley, Jenkins, Plasencia, Young Farrell (E), Dorsey (A) A4AA Staff Present: Pam Miller, Will Tift, Tai Love and Jane Stan Guests Present: None. II. III. COMMENTS FROM THE PUBLIC: The Advisory Council welcomes comments from the Public on agenda items as they are discussed. In the interest of time, individuals will be limited to 3 minutes; 10 minutes for group presentations. Comments from the public on items not part of the Agenda may be made following the business portion of the meeting. ADOPTION OF AGENDA/MINUTES: Gloria Plasencia asked for a motion to approve the consent calendar. A motion was moved/seconded, Dr. Irwin Herman/Ed Jenkins, to approve the consent calendar including the agenda and 1/9/2015 minutes. Tanna Thomas abstained. Motion passed by consent. IV. INSTALLATION OF OFFICER Pam Miller administered the Oath of Office to Pam Epley, Secretary/Treasurer. V. REPORTS A. Executive Director Pam Miller began the Executive Director report by welcoming A4AA interns Yvonne Pacheco and Claudia Beyer. Both interns are Gerontology students at CSUS. Yvonne and Claudia will gain

experience and knowledge of A4AA while shadowing staff and providing support on an array of special projects and working on needs assessments. Pam reported that the California Department of Aging (CDA) Monitoring outcome was positive with few minor findings. The auditors were very complimentary of staff stating it was a good experience for both CDA and A4AA staff. An official monitoring report is anticipated within 75 days. Pam reported new servers will be installed over the weekend beginning after 5:00 p.m. on Friday, February 20 th with completion expected by the end of the day on Monday, February 23 rd. The telephone system and computers will be down during the transition. Pam announced that next Thursday, February 26 th, is Capitol Day when California Area Agencies on Aging descend upon the Capitol for a full day of meetings with Legislators, and to hear from the Governor s office about the budget. Pam will be accompanied by Gloria Plasencia and the interns. So far meetings are scheduled with Assembly Budget Committee members, and with Senator Richard Pan because he is very supportive of older adult issues. Pam reported that she met with Governing Board member Eldon Luce and Tink Miller, Executive Director of Placer Independent Resources, Inc. to discuss establishing an Adult Day Resource Center (ADRC) in Placer County. This endeavor is in the preliminary stages. Community Link s 211-Sacramento County is closing its doors due to funding issues. 211 serves a larger population of people under 60 years of age, thus A4AA is going to take just the Information & Assistance portion out to Request for Proposal (RFP) next month. The current executive director Steve Heath is confident an existing nonprofit will acquire Community Link 211-Sacramento County as they are in conversations with Salvation Army and a number of other nonprofits. Pam provided an update on the current RFP process which required applicants to participate in the mandatory bidder s conference based on findings from the Seniors First appeal. Due to the issues surrounding that particular appeal County Counsel had advised that all subsequent bidder s conferences be made mandatory. Pam advised there was notation in three different places within the first four pages of the current RFP document that this bidder s conference was mandatory. Unfortunately, there were a few current providers that did not attend the bidder s conference. As a result there was some concern, thus A4AA invited County Counsel to address the concerns directly. The outcome was the next RFP process notice of mandatory bidder s conference will also be indicated on the Notice of Intent. Two services in Placer County will be included in the next RFP process as no one applied for that funding. The next RFP will include: Information & Assistance, and Kinship for Sacramento County; Health Promotion/Disease Prevention in Placer County; and, Respite Care in Yuba-Sutter Counties. B. Executive Committee The Committee met this morning. There were no changes to the agenda. C. Governing Board Tai Love reported that the Governing Board met last Friday, February 13, 2015, in the A4AA Sacramento Board Room. Tai reiterated briefly what Pam had reported regarding the RFP and County Counsel s direct address and advice to provider concerns. Tai reported there were two action items. One item being a letter of support for the Social Security formula changes, as well as approving the Joint Program Evaluation Committee (JPEC) recommendations. The next Governing Board meeting will be Friday, March 13 th, at 10:00 a.m., in the A4AA Sacramento Board Room.

D. Legislative Committee Lola Young reported that there is a Legislative Committee meeting tomorrow. Lola announced on behalf of the California Senior Legislature (CSL) that on Wednesday, May 6, 2015, there will be a Senior Rally Day at the West Steps of the State Capitol. The hope is to have as many senior organizations participate as possible. Lola encouraged members to help spread the word. The rally is free, however since lunch will be provided participants are being asked to register at www.4csl.org. This event will be posted on the A4AA website and Facebook. Lola reported that two bills were picked up regarding optional choices for end of life (Death with Dignity). Lola also reported CSL has four other bills being considered for introduction. These bills have until February 27 th to be introduced in this legislative session. Lola advised that A4AA engage in other senior related bills in addition to its involvement with CSL sponsored bills. Will reported that the Legislative Committee unanimously decided that senior oral health is a topic area to explore for 2015. The committee, staff, Governing Board and Advisory Council will determine how A4AA can assist with this effort. Particularly with regard to education and awareness of oral health as a health concern for older adults in the A4AA service areas. E. JPEC Will Tift reported that JPEC met Friday, February 13 th. There are multiple service providers with below standard performance for the first two quarters of the fiscal year. A Kinship Care program in Placer County requested and was granted a reduction to its Scope of Service from 90 legal contacts to 19 legal contacts a year. The agency is expected to meet the new benchmark and being a new program it is not yet determined if this will remain a viable program going forward. Will reported that much of the action was tabled due to time restrictions. Also, several on-going providers have been deemed ineligible for One-Time-Only (OTO) funding due to under performance. He announced that a tentative meeting is scheduled for Friday, March 6 th to resume discussions and identify how the committee can recognize outstanding achievement among A4AA service providers. F. Area Plan Will Tift reported that the Area Plan Committee met today. There are 18 committee assignments, and less than half attended this morning s meeting. Appointees will be surveyed to determine time schedule or to make other accommodations. The committee discussed the Needs Assessment. Committee members will be asked to provide input on particular questions including electronic survey over a period of months and partner with local agencies/organizations for publicity and promotion. In addition to demographics, issues such as food insecurity and legal will be polled. Participants will have an opportunity to determine where funding is allocated. The results of the direct input would be provided to the board and boards of supervisors thus enabling them to know what their constituents think regarding how funds are allocated. The results could also impact future RFPs. Dr. Irwin Herman requested that JPEC Policies and Procedures be rewritten. Will responded stating that there are a number of JPEC members that have concern about how the Performance Standard, and Sanctions Policies are written. This is an ongoing discussion. G. Rules of Procedure Will Tift reported that the Rules of Procedure (ROP) Committee met recently. The committee has an action that will be presented and voted on later on the agenda. He explained that the intention is to do a complete re-write of the Rules of Procedure and present a completed document for the full Council to review and consider. The ROP language deviates from what standard Council practice has been for quite a while.

VI. VII. CORRESPONDENCE Pam Epley read a letter that A4AA received from CA 4SSI. This is a group of 100 California organizations advocating to improve economic security for SSI/SSP beneficiaries. The Governing Board voted unanimously to be a signor of support of Economic Security for SSI/SSP Beneficiaries. PRESENTATION Pam Miller opened with an overview of food insecurity and what some other agencies are doing. A4AA has convened a focus group to explore establishing an LGBT Café. Jane Stan began by stating that the Agency is changing. Jane discussed capitalizing on successes of other agencies such as the Dine Around Town program. A4AA has received correspondence from a group interested in starting a new nutrition program in downtown Sacramento (Lavender Heights) that would serve the LGBTQ community. The existing site at the Hart Center may not be appropriate for this venue. However there is an unmet need that could be a potential program development new goal. A determination has been made by the focus group that the LGBT community is not accessing services due to previous experiences of discrimination. The focus group includes representatives from downtown and one legislative representative. More exploration with a needs assessment will be done and a survey of the community to determine if people will patronize a Café such as this. The Café would not be exclusive, rather inclusive. This would be a pilot program like Dine-Around-Town. o Since this would be a program development objective there is a special meeting scheduled for Friday, February 27 th, 2:00 p.m. to 3:30 p.m. at the Hart Center. Flyers are being distributed to invite the community to the discussion. o A4AA could only provide the meals for seniors 60 and older, thus the reason for seeking community collaboration. The focus group liked the idea of a Friday meal with older adult entertainment. Will Tift advised that this item was discussed at the Area Plan Committee meeting. Discussion ensued regarding potential sites; types of meals and cost per meal; no commitment yet; concerns; and where funds would come from such as Title III-B or new sources. VIII. ACTION ITEMS A. Will Tift mentioned that the Rules of Procedure (ROP) Committee met in January to discuss the ROP as they are currently written. Will stated that the feeling of the committee is the current language pertaining to amendments to the ROP is unnecessarily detailed and time consuming. The following change was proposed. If approved this change will take effect immediately. SECTION 7. AMENDMENTS TO RULES OF PROCEDURE 7.1 Notices. Amendments to these Rules of Procedure shall be proposed at any regularly scheduled meeting of the Advisory Council with thirty (30) days prior notice in writing, either mailed or given in person to each member. Proposed amendments shall be voted on at a subsequent meeting. 7.2 Total Vote Required foramendment. These Rules of Procedure may be amended by a two thirds vote of the members present at a regularly scheduled meeting, or at a special meeting called for the purpose of amending these Rules. A motion was moved/seconded, Dave Pevny/Dr. Irwin Herman, to approve the revised amendment to the Rules of Procedure (ROP). Motion passed by unanimous consent.

IX. DISCUSSION Pam Miller provided a Fiscal Department update. Pam announced recent changes within this department include several retirements. Ernie Mariano, Carl Lewis, and Sue O Banion retired which was 50% of the Fiscal Department. Pam introduced staff hires to fill two of these positions Lynda Webb, Fiscal Administrator and Mike Selland, Controller. X. ROUNDTABLE: NEW/OLD BUSINESS, BIRTHDAYS, ANNOUNCEMENTS Charlotte Dorsey announced that the Senior Shuttle in West Sacramento will continue, thanks to efforts of many seniors, letters of support by Council members, and petitions. The group met with the Commission on Aging and City Council in an effort to persuade them to reconsider ending the shuttle program which was in danger of being terminated as a result of rising costs. She explained the City Council discontinued the Commission on Aging and established two new Commissions in its place, the Parks and Recreation Intergenerational Services Commission, and the Transportation and Mobility Commission. These changes were due to budget constraints and staffing issues. The concern is that seniors will get lost. Advocacy will begin to address these issues. Lola Young mentioned the CSL rally theme is Making Seniors a Priority. CSL is talking to Legislators about renewing the Older Americans Act (OAA) and California Older Americans Act (CA OAA). Pam advised that we are closer to OAA being reauthorized with bi-partisan support. Dr. Herman announced that on January 7 th the Roseville City Council approved that Roseville be accepted as an Age Friendly Global City, making it one of the now 210 friendly cities in the world. Tai Love reminded all to complete the mileage form, and provided instruction on accurate form completion. She also asked members to please review roster to ensure contact information is correct. XI. ADJOURNMENT With no further business, the meeting was adjourned at 12:03 p.m.