INDIA SECURITY PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road 422 101 (Maharashtra) Tel No 00 91 253 2402200 Fax No 00 91 253 2462718 EPABX: 00 91 253 2402200 Email: purchase.isp@spmcil.com Website: www.spmcil.com Not Transferable Security Classification: UNCLASSIFIED Tender documents for Comprehensive Annual Maintenance Contract for OCE-5160 (Sheet-Fed) MICR Printer with Peripheral including software of job Making & Firing P.C. Tender No. 256/NCB/SM-5-16(01)/2018-19 Dated: 24.02.2018 This Tender Document contains 17 pages. Tender Documents is sold to: M/s Address Details of Contact person in SPMCIL regarding this tender: Name, Designation: Shri. Deepak Verma, Dy. MANAGER (Tech. Operations) i/c-purchase Address: India Security Press, Phone: 0253-2402219 Nashik Road-422 101 Fax : 0253-2462718 Maharashtra Email: purchase.isp@spmcil.com India Note- The word SPMCIL in this SBD hereinafter is referred to as India Security Press, a unit of SPMCIL. Page 1 of 17
Section I: Notice Inviting Tender (NIT) INDIA SECURITY PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road 422 101 (Maharashtra) Tel No 00 91 253 2402200 Fax No 00 91 253 2462718 EPABX: 00 91 253 2402200 Email: purchase.isp@spmcil.com Website: www.spmcil.com Tender No. 256/NCB/SM-5-16(01)/2018-19 Dated: 24.02.2018 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods and services: Sr. No. 1 Brief Description of Goods/ services Comprehensive Annual Maintenance Contract for OCE- 5160 (Sheet-Fed) MICR Printer with Peripheral including software of job Making & Firing P.C Type of Tender (Two Bid/ PQB/ EOI / RC / Development / Indigenization / Disposal of Scrap / Security Item etc) Dates of sale of tender documents Quantity (with unit) 01 year (12 months) Price of the tender document 112/- Earnest Money (in Rs) Rs. 41,250/- (Rupees Forty one Thousand Two Hundred and Fifty Only) in the form of DD/FDR/ Bankers cheque drawn on any Scheduled Commercial Bank in India, in favour of SPMCIL, Unit ISP Nasik. Two Bid, Single Stage, National Competitive Bidding (i.e. Technical Bid and Price Bid separately) From 24.02.2018 to 29.03.2018 during office hours Purchase section, India Security Press, Place of sale of tender documents Nasik Road-422 101 Maharashtra, India. Closing date and time for receipt of tenders 30.03.2018 At 1430 Hours Green Gate, India Security Press, Place of receipt of tenders Nasik Road-422 101, Maharashtra, India. Time and date of opening of tenders At 1500 Hours on 30.03.2018 Purchase Section, India Security Press, Place of opening of tenders Nasik Road-422 101, Nominated Person/ Designation to Receive Bulky Tenders ( Clause 21.21.1 of GIT ) Maharashtra, India. Manager(HR), India Security Press, Nasik Road-422 101, Maharashtra, India. 2. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 3. Tender documents may be purchased on payment of non-refundable fee of Rs. 112/- (Rs. One Hundred Twelve only) per set in the form of account payee Demand draft/ Cashier s cheque/ Certified cheque, drawn on a scheduled commercial bank in India, in favour of SPMCIL, Unit ISP, payable at Nashik. 4. If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers, for which extra expenditure per set will be Rs 100 for post. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. Page 2 of 17
5. Tenderer may also download the tender documents from the web site https://ispnasik.spmcil.com and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 6. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 7. The essence of this tender is Price, delivery and adherence to Technical Specification. This tender is not a Development Tender. Bidders having proven track record of having manufactured and supplied similar material for printing purpose can only participate. 8. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 9. No correspondence beyond bid due date will be made for shortfall of documentary evidence. Such offers received with shortfall of documentary evidence will be summarily rejected. 10. The tender documents are not transferable. Address for dropping the tender documents Green Gate, India Security Press, Nashik Road-422 101, Maharashtra. Sd/- Dy. Manager (TO)-i/c Purchase India Security Press, Nashik Road Phone No 0253 2402219 Page 3 of 17
Section II: GENERAL INSTRUCTIONS TO TENDERERS (GIT) PART I & II: GENERAL INSTRUCTIONS Applicable to all Types of Tenders Please refer the link Click here or http://ispnasik.spmcil.com/spmcil/uploaddocument/git.pdf for further details. GIT (Total pages: 32) SUPPLIERS ARE REQUESTED TO DOWNLOAD 32 PAGES BY CLICKING THE ABOVE SAID LINK AND SUBMIT THE SAME DULY STAMPED AND SIGNED ALONG WITH TENDER DOCUMENT. Page 4 of 17
Section III: Special Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. Sr. GIT Clause No. No Topic SIT Provision 1 4 Eligible Goods/ Services (Origin of SIT-1 (Mentioned below) Goods/ Services) 2 8 Pre-bid Conference Not Applicable 3 9 Time Limit for receiving request for SIT-2 (Mentioned below) clarification of Tender Document 4 11.2 Tender Currency SIT-3 (Mentioned below) 5 12.10 Applicability of Octroi and local Taxes Not Applicable 6 14 PVC Clause & Formula Not Applicable 7 19 Tender validity SIT-4 (Mentioned below) 8 20.4 Number of copies of Tenders to be SIT-5 (Mentioned below) submitted 9 20.9 E-Procurement Not Applicable 10 21 Submission of tender SIT-6 (Mentioned below) 11 33 Evaluation Criteria SIT-7 (Mentioned below) 12 35.2 Additional Factors for Evaluation of Not Applicable offers 13 43 Parallel Contract Not Applicable 14 50.1, 50.3 Tender for Rate Contract Not Applicable 15 51.1, 51.2 Eligibility Criteria As Mentioned in section IX 16 52.1, 52.3, Tender involving pre-production Not Applicable 52.5 samples 17 53.4, 53.5, EOI Tenders Not Applicable 53.7 18 54.3.1, 54.5.2 Tenders for Disposal of Scrap Not Applicable 19 55.2, 55.3, Development/ Indigenization Tenders Not Applicable 55.7, 55.8 SIT-1: Eligible Goods/ Services (Origin of Goods/ Services): All goods and related services to be supplied under the contract shall have their origin in India or other countries with whom India has trade relations. The terms origin used in this clause means the place where the goods are mined, grown, produced, or manufactured or from where the related services are arranged and supplied. SIT-2: Clarification of Tender Documents: A Tenderer requiring any clarification or elucidation on any issue of the tender documents may take up the same with ISP Nashik in writing or by fax/ e-mail/ post. ISP Nashik will respond in writing to such request provided the same is received by ISP Nashik not later than 14 days prior to the prescribed date of submission of tender. In case the clarifications are not given by ISP Nashik in stipulated time frame then the bidder must strictly follow the tender terms and conditions. Copies of the query and clarification, if any, shall be sent to all prospective bidders who have purchased the bidding documents. SIT-3: Tender Currencies: The tenderer shall quote only in Indian Rupees. Supplier is requested to quote price within 2 decimal place. Quotation with price quote beyond 2 decimal place will be ignored. Page 5 of 17
SIT-4: Tender Validity: (i) The tenders shall remain valid for acceptance for a period of 120 days after the date of tender opening prescribed in the tender document. Any tender valid for a shorter period shall be treated as unresponsive and rejected. (ii) In exceptional cases, the tenderers may be requested by ISP Nashik to extend the validity of their tender s upto a specified period. Such request(s) and response thereto shall be conveyed by surface mail or by fax/ e-mail followed by surface mail. The tenderer who agree to extend the tender validity, are to extend the same without any change or modification of their original tender and they are also to extend its tender validity period of the EMD (if applicable) accordingly. A tenderer, however, may not agree to extend its tender validity without forfeiting its EMD. (iii) In case the day upto which the tenders are to remain valid falls on/ subsequently declared a holiday or closed day for ISP Nashik, the tender valid shall automatically be extended upto the next working day. (iv) Compliance with the Clauses of this Tender Document: Tenderer must comply with all the clauses of this Tender Document. In case there are any deviations, these should be listed in a chart form without any ambiguity along with justification. SIT-5: Number of Copies of Tenders to be submitted: Tenderer shall submit their tender in Original only SIT-6 : Submission of Tender: Techno-commercial bid and the Price Bid (as described in Part- I, Part- II and Note below) are to be submitted in Two Separate double sealed Envelopes on or before the due date of the submission of the tender as stated below otherwise tender/bid/quotation shall be liable for rejection. The envelope containing these two bids (Techno-commercial bid and the Price Bid) shall be super- scribed Technical Bid or Price Bid as the case may be for Comprehensive Annual Maintenance Contract for OCE-5160 (Sheet-Fed) MICR Printer with Peripheral including software of job Making & Firing P.C. due on 30.03.2018 upto14.30 Hrs (IST). Late tenders shall not be accepted. Tenderers shall submit their offers only on prescribed forms PART I: TECHNO-COMMERCIAL BID (First Envelope) (i) (ii) (iii) Tender Fee: Tender fee of Rs.112/- should be submitted along with the Techno- commercial bid in the form of DD/ Bankers Cheque drawn from any Scheduled Commercial Bank in India, in favour of SPMCIL, unit ISP payable at Nasik Earnest Money Deposit of Rs. 41,250/- (Rupees Forty one Thousand Two Hundred and Fifty Only) EMD to be submitted in the form of account payee demand draft/banker s cheque/fdr and shall be drawn from any Scheduled Commercial Bank in India, in favour of SPMCIL, unit India Security Press, Nashik Road payable at Nashik having validity at least up to 165 days beyond the tender opening date as mentioned in the tender document in Section I: NIT or as amended, if any. The offer/bid with EMD valid for shorter period than specified above shall be liable for rejection. The tenderers who are currently registered and, also, will continue to remain registered during the tender validity period with Directorate General of Supplies & Disposals or National Small Industries Corporation, New Delhi are exempted from payment of earnest money. In case the tenderer falls in these categories, it should furnish certified copy of its valid registration details (with DGS&D or NSIC, as the case may be). Power of Attorney/ Authorization with the seal of company indicating that authorized signatory is competent and legally authorized to submit the tender and/ or to enter into legally binding contract. Page 6 of 17
(iv) (v) (vi) (vii) The eligibility criteria for the tender are given in Section IX- Qualification/ Eligibility Criteria. The bidders have to submit all the desired documents and relevant documentary proof in support of relevant clauses mentioned in Section IX: Qualification/ Eligibility Criteria. The Qualifying Criteria should be submitted in original. The tenderer shall submit detailed techno-commercial offer as per Technical Specifications as per Section-VII and List of Requirement as per Section-VI of the tender document. The tender has to submit sealed and signed tender document by authorized signatory of the tenderer as a token of acceptance of all section/ terms and conditions of this tender document (GIT, SIT, GCC & SCC, List of Requirement, Technical Specification, Quality Control Requirement and Tender Form etc.) A copy of price bid proforma shall be submitted along with Techno-commercial Bid leaving blank the price portion (i.e. showing the unit, currency and total price of the material offered as XXXX) so as to ensure and indicate the goods/ service being offered as per the price bid format. It may be noted that the price is NOT to be quoted with the Technocommercial Bid otherwise the tender shall be liable for rejection. PART-II: PRICE BID (Second Envelope) The tenderer shall quote their prices strictly as per the Proforma given in Section-XI of the Tender document. No additional/ extra item with price shall be included other than that of Section XI. NOTE:- i. The envelopes containing bids (as described in Part- I and Part- II above) shall be super scribed as Techno-commercial Bid and Price Bid separately for Comprehensive Annual Maintenance Contract for OCE-5160 (Sheet-Fed) MICR Printer with Peripheral including software of job Making & Firing P.C due on 30.03.2018 upto14.30 Hrs (IST). These two sealed envelope shall be again put in another envelope collectively and this new envelope shall be super-scribed as tender for Comprehensive Annual Maintenance Contract for OCE-5160 (Sheet-Fed) MICR Printer with Peripheral including software of job Making & Firing P.C due on 30.03.2018 upto14.30 Hrs (IST). ii. If the tender is not submitted as per above format and in case of conditional offers; offer/ bid/ tender will be liable for rejection. iii. Late Tender shall not be accepted. Tenderer shall submit their offer only on prescribed form. Tenders by fax / email shall not be accepted. Tender by Post / hand/ courier received on or before the due date and time shall be accepted. Postal delay/ delay by courier services etc. shall not be condoned, what so ever reason may be. iv. Those bidders, who wish to attend the bid opening at any stage, may authorize their personnel with authority letter (duly signed and stamped) in the format given in Section XVII of this tender document. No personnel will be allowed to participate in the bid opening without having authority letter in the above format. SIT-7 : Evaluation Criteria: Tender Evaluation Process: 7.1 In the first instance, the Techno-commercial part will be considered for the evaluation. These offers/bids will be scrutinized and evaluated by the committee/authority with reference to the parameters prescribed in the eligibility criteria (Section IX). The technical acceptance of the bids would be scrutinized and evaluated on the basis of Technical Specifications offered by the bidders as per Section VII: Technical Specification and Section-VI: List of Requirement of the tender document and acceptance of the terms and conditions as per Section-VI, GIT, SIT, GCC, SCC, other conditions of tender submitted by the firms. Conditional offers will be liable for rejection. 7.2 In the second stage, the Price Bid of only the technical acceptable offers will be opened for further scrutiny and evaluation. The evaluation criteria for awarding the contract shall be to L1 bidder as per Section-XI Price Bid. Page 7 of 17
Section IV: GENERAL CONDITION OF CONTRACT (GCC) Please refer the link Click here or http://ispnasik.spmcil.com/spmcil/uploaddocument/gcc.pdf for further details GCC (Total pages: 28) SUPPLIERS ARE REQUESTED TO DOWNLOAD 28 PAGES BY CLICKING THE ABOVE SAID LINK AND SUBMIT THE SAME DULY STAMPED AND SIGNED ALONG WITH TENDER DCOUMENT. Page 8 of 17
Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. Sr. GCC Clause No. Topics SCC Provision No. 1 9 Inspection and Quality Control Not Applicable 2 11.2 Transportation of Domestic goods Not Applicable 3 12.2 Insurance Not Applicable 4 15 Distribution of dispatch document SCC-1 (Mentioned Below) for clearance/ Receipt of Goods 5 16.2 Warranty Clause As applicable 5 19.3 Option Clause SCC-2(Mentioned Below) 6 20.1 Price Adjustment Clause Not Applicable 7 21.2 Taxes and Duties SCC-3(Mentioned Below) 8 22.22.1, 22.2, Terms and mode of payments SCC-4 (Mentioned Below) 22.4, 22.3, 22.6 9 24.1 Quantum of Liquidated damages SCC-5 (Mentioned Below) 10 25.1 Bank Guarantee and Insurance for Material Loaned to Contractor Not Applicable SCC-1: Distribution of Dispatch Documents for Clearance/ Receipt of Goods: The supplier shall send all the relevant dispatch documents well in time to ISP Nashik to enable ISP Nashik to clear or receive (as the case may be) the goods in terms of the contract. SCC-2: Option Clause: The purchaser reserves the right to increase the ordered quantity by 25% at any time (in terms of price or period of contract or both) till final delivery date of contract, by giving reasonable notice even though the quantity ordered initially has been supplied in full before the last date of delivery period. SCC-3: Taxes and Duties: If the tenderer fails to include taxes and duties in the tender, no claim thereof will be considered by purchaser afterwards. SCC-4: Terms and Mode of Payment: Payment will be released on quarterly basis after satisfactory service report from the user section of India Security Press, Nasik. SCC-5: Quantum of Liquidated damages: If the supplier fails to deliver any or all the goods or fails to perform the services within the time frame(s) incorporated in the contract, ISP Nashik shall, without prejudice to other rights and remedies available to ISP Nashik under the contract, deduct from the contract price, as liquidated damages, a sum equivalent to the ½% (0.5%) (or any other percentage prescribed in the SCC) of the delivered price of the delayed goods and/ or services for each week of delay or part thereof until actual delivery or performance, subject to a maximum deduction of the 10% (or any other percentage if prescribed in the SCC) of the delayed goods or services contract price(s). During the above mentioned delayed period of supply and / or performance, the conditions incorporated under GCC sub-clause 23.4 shall also apply. Page 9 of 17
Section VI: List of Requirements Brief description of goods and services: Schedule No. 01. Brief description of goods and services Comprehensive Annual Maintenance Contract of OCE- 5160 MICR Printer Accounting Unit Months Quantity 12 Months (Detail Specification are mentioned in Section VII) Amount of Earnest Money Rs. 41,250/- (Rupees Forty one Thousand Two Hundred and Fifty Only) in the form of DD/FDR/ Bankers cheque drawn on any Scheduled Commercial Bank in India, in favour of SPMCIL, Unit ISP Nasik. 1. Required terms of Delivery: (a) Required CAMC Period : For a period of 12 months from the date of Award of Contract/ Letter of Intent. (b) Required Terms of Services : FOR ISP Nashik Road (c) Destination : India Security Press, Nashik Road 422 101. Maharashtra, India. (d) Preferred Mode of Transportation : : N/A 2. RISK PURCHASE: (a) If the supplier after submission of tender and due acceptance of the same, i.e. after placement of notification of award of contract fails to abide by the terms and conditions of these tender documents, or fails to supply the material as per delivery schedule given or at any time repudiates the contract, the purchaser shall have the right to: (i) Forfeiture of the EMD and (ii) Invoke the Security-cum-Performance Guarantee if deposited by the supplier and procure stores from other agencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement and supplier tendered value will be recovered from the supplier along with other incidental charges, including excise duty, taxes, insurance, freight etc. (b) For all the purpose the Notification of award of contract will be considered acceptance of tender and formal contract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender. (c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier. (d) If the contract holder reduces its price or sells or even offers to sell the contracted good, following condition of sale similar to those of the contract, at a price lower than the contract price, to any person or organization during the currency of contract, the contract price will be automatically reduced with effect from that date for all the subsequent supplies under the contract and the contract amended accordingly. Any violation of the fall clause would be considered a serious misdemeanor under clause of the GIT and action, as appropriate, would be taken as per provision of that clause. 3. The firm has to submit bank details along with acceptance as given below: a) Beneficiary name: b) Bank name: c) A/c No. : d) IFS Code: e) Address & Branch details : Page 10 of 17
Section VII: Technical Specifications 1. Following list of consumables to be procured by I.S.P., Nasik for the machine: 1. Toner MICR 9. LED Array Filter 2. Developer MICR 10. Corotron Cartridge 3. Photoconductor 11. Fuser Roller (heavy duty) 4. Cleaning Set 12. Pressure Roller 5. Fine Filter 13. Paddle 6. Cleaning Blade 14. Suction Tray Filter 7. Fuser Oil (A1/A2 station) 15. Temperature Sensor (A1/A2) 8. Oil Roller -------------------------------- 2. Service condition:- (a) The Firm shall be entitled to depute its own employees/ technical personnel authorized by them to enter the premises of ISP at all reasonable time to inspect and service the equipment. However, being a security printing organization, The Firm will abide by the security norms of ISP. No person other than the employee of The Firm will provide the services. (b) The contract includes attending to all breakdowns, attending to problems related to application software, modification and upgradation of application software as per changes in design of documents. (c) The modified/ upgraded Cheque Making & Job firing software should be user friendly. (d) The firm shall supply all spare parts, tools and test equipments needed for maintenance of the equipment free of cost other than consumables. (e) Service: (i) Preventive maintenance: Minimum one preventive Maintenance services at three monthly intervals shall be provided by The Firm, during the agreement period. The firm will have to send the schedule of preventive maintenance within one week after signing of this agreement. (ii) The firm will also provide Software support for Cheque Making & Job firing software as and when required. (f) IMPOSING PENALTY: Firm shall service & repair the equipment within 24 hours after getting the ISP request / communication. If the machine / system is not repaired within stipulated time and it becomes inoperational for more than 24 hrs., penalty will be imposed and for imposing penalty, the downtime will be calculated after considering the following: i) Minor Repairs: within 24 Hrs. Major Repairs: within Seven (07) days for Spare Parts replacement and repairs ii) The maximum downtime permissible will be 10% calculated on weekly basis. iii) Downtime will be calculated on a working of two shift i.e. 2x8 hours = 16 hours (considering 6 working days in a week). If the system is reported as in-operational in night shift, then downtime calculation will be done excluding the down time period for that night shift. Downtime beyond 10% of time will attract a deduction of the amount as shown as Rs.X / (6*16*52)= Y. (Where X is the AMC amount). Considering the production loss, a penalty of 50% is to be imposed on firm and hence hourly deduction will be Rs. Y*1.5 per Hr. (Y multiplied by 1.5 per hour). The firm engineer will follow the ISP holiday calendar for working. iv) Maintenance support will be provided by firm from 8.00 AM to 5.00 PM on all working days excluding Holidays / Sundays (I.S.P.). v) The contract is on fixed rate contract and no variation is allowed. On the completion of the contract period, the equipment shall be handed over back to ISP in good running condition by the firm. vi) Firm should submit the police verification report to ISP within 30 days of receiving of contract for the employees of the firm, who will attend the A.M.C. activities in I.S.P. Page 11 of 17
(g) (h) (i) Assignment: For security reasons, The Firm will not assign his agreement to a subsidiary company or any other agency. The contract is on fixed rate contract and no variation is allowed. On the completion of the contract period, the equipment shall be handed over back to ISP in good running condition by The Firm. 3. Payment Terms: (a) (b) TDS will be deducted on Annual Maintenance Contract charges as per existing Govt. rules. Payment will be released by India Security Press Nashik on quarterly basis after satisfactory services provided by The Firm and on submission of Invoice and acceptance certificate issued by India Security Press Nashik. The payment will be made through ECS. 4. Paying authority: HOD (F&A), India Security Press, Nashik. Page 12 of 17
Section VIII: Quality Control Requirements Not Applicable Page 13 of 17
Section IX: Qualification/ Eligibility Criteria 1. The following shall be the minimum eligibility criteria for selection of bidders technically. (a) Experience and past performance: The bidder should have experience by entering into annual maintenance contract of MICR Printers in any one year during last five years ending with 31 st December 2017. Relevant proof (i.e. Copy of Contract/Certificate issued by the firm etc.) in support is to be submitted along with the tender documents. 2. Other Requirement for the Bidders: i. In proof of having fully adhered to minimum eligibility criteria at 1(a), attested copy of experience certificate issued by the parties for which the services has been provided or copies of contracts etc. ii. iii. iv. The Tender should be submitted in English Language. The authenticated copies of the documents in support of applicant s claims may be submitted in English Language. The bidder has to submit Power of Attorney/ Authorization indicating that authorized signatory is competent and legally authorized to submit the tender and / or enter into legally binding contract. Bidder firm should not been blacklisted from any Govt./ PSU/Reputed organization in the past. An Undertaking regarding the same has to be provided on letter head of the firm. v. The firm should submit the following Undertaking on their letter head: We agree to withdraw all the deviations, if any, unconditionally and accept the terms and conditions of the tender document including the technical specifications. Note: i. All experience, past performance and capacity/ capability related/ data should be certified by the authorized signatory of the bidder firm. The credentials regarding experience and past performance to the extent required as per eligibility criteria submitted by bidder should be verified from the parties for whom machine have been supplied. ii. Bidders have to furnish stipulated documents in support of fulfillment of the above mentioned points at 1. (a) and (b). Bidders are requested to submit the documentary evidence as required above from para 1 and 2 along with the bid documents, Bid/ Tender documents and all the pages should be signed and stamped by Authorized signatory along with page numbering. Page 14 of 17
SECTION X: TENDER FORM ACCEPTANCE OF TERMS & CONDITIONS To The General Manager, India Security Press, (A unit of Security Printing and Minting Corporation of India Limited) Nashik (Maharashtra) INDIA Ref: Your Tender document No. dated Date. We, the undersigned have examined the above mentioned tender enquiry document, including amendment No. --------, dated --------- (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver. (Description of goods and services) in conformity with your above referred document for the sum of XXXXX (total tender amount in figures and words), to be mentioned only in the price schedule(s), attached herewith and made part of this tender. (Do not mention any price component here; otherwise the tender shall be liable for rejection). Price has to be mentioned only in Section XI: Price Schedule. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V Special Conditions of Contract, for due performance of the contract. We agree to keep our tender valid for acceptance for a period upto -------, as required in the GIT clause 19, read with modification, if any in Section-III Special Instructions to Tenderers or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender upto the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry... (Signature with date).. (Name and designation) Duly authorized to sign tender for and on behalf of. Page 15 of 17
SECTION XI: PRICE SCHEDULE Tender No. 256/NCB/SM-5-16(01)/2018-19 Dated: 24.02.2018 Sr No Item description SAC Code, if any (to be given by the bidder firm) UOM (Unit of Measurement) Basic price / unit (Rs) GST @...% (in Rs.) Total Cost inclusive of all taxes, & duties) Offered period Total Price for inclusive of all taxes, duties, freight, Octroi and Insurance charges 1 2 3 4 5 6 7 8 9 1. Comprehensive Annual Maintenance Contract for OCE- 5160 (Sheet-Fed) MICR Printer with Peripheral including software of job Making & Firing P.C. Months 12 Total:- FOR ISP Nashik Road price in words GST Registration No. of the bidder firm 1. We confirm that there would not be any price escalation during the contract period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions 3. Price bids with conditions/ counter conditions are liable to be rejected. 4. Remarks, if any ------------------------------------------------------------------------- The price bid should be submitted only as per the above format. No row/column shall be left blank. Please indicate NA, in case the row/column is Not Applicable. Reason be recorded in remarks at Column No.9 above. If the above format is not used or any row/column is left blank, the bid will be liable for rejection without assigning any reason. (Name and Signature with date) Office Seal/Stamp Page 16 of 17
SECTION XII SECTION XIII SECTION XIV SECTION XV SECTION XVI SECTION XVII SECTION XVIII SECTION XIX : QUESTIONNAIRE : BANK GUARANTEE FORM OF EMD : MANUFACTURER S AUTHORIZATION FORM (NOT APPLICABLE) : BANK GUARANTEE FORM FOR PERFORMANCE SECURITY : CONTRACT FORM : LETTER OF AUTHORITY FOR ATTENDING A BID OPENING : SHIPPING ARRANGEMENT FOR LINER CARGOES : PROFORMA OF BILLS FOR PAYMENTS For section XII to XIX please refer the link click here or http://www.spmcil.com/spmcil/uploaddocument/terms%20&%20conditions.9e08319f-af60-4ed6-8309-f6b5d8510288.pdf Page 17 of 17