ANDAMAN & NICOBAR ADMINISTRATION DIRECTORATE OF SHIPPING SERVICES TENDER NO.2-18/ADSS/CH/2014-15, dt. 09.01.2015. FOR SUPPLY OF FRESH WATER ON BOARD THE A & N ADMINISTRATION S VESSELS CALLING CHENNAI PORT. DUE ON 23.01.2015 Cost of Tender Document : Rs.1000/- per set Sold to : M/s...... Signature : Asst. Director(SS)
TENDER NOTICE Schedule to Tender Notice No.2-18/ADSS/CH/2014-15, dated 09.01.2015 for supply of Fresh water to Andaman & Nicobar Administration s vessels calling at Chennai Port for a period of one year. The tenders may be submitted in two parts as under:- 1. The Technical Bid:- Necessary documents relating to License from Chennai Port Trust, Experience, Contract agreement or Work order, latest IT Certificate and other relevant documents as indicated in the General terms & Conditions of the tender documents duly signed on each and every page may be submitted in a separate sealed cover duly superscribed as Technical Bid. The EMD should also be accompanied in the Technical bid. Evaluation Criteria for Technical Bid: Phone : (Off.) 25226873 Tele fax : 25220841 GOVERNMENT OF INDIA OFFICE OF THE ASSISTANT DIRECTOR ( SHIPPING SERVICES) ANDAMAN & NICOBAR ADMINISTRATION NO. 17, RAJAJI SALAI OPP CUSTOMS HOUSE, CHENNAI 1 ************************************************************ i. Average Annual financial turnover of the firm during the last 3 years, ending 31st March 2014 of the previous financial year, should be at least Rs.11,17,500/- per annum. The audited statement of the annual turnover may be submitted alongwith the technical bid. ii. Tenderer should possess experience (in similar nature of work) in supply of fresh water during last 3 year ending last day of month previous to the one in which applications are invited should be either of the following:- a. The Company/Firm must have executed the similar work to the tune of Rs. 14,90,000/- in any last one financial year during the last five preceding year from the issue of tender notice or b. The Company/Firm must have executed the similar work to the tune of Rs. 18,62,500/- in any last two financial year during the last five preceding year from the issue of tender notice or c. The Company/Firm must have executed the similar work to the tune of Rs. 29,80,000/- in any last three financial year during the last five preceding year from the issue of tender notice. d. Copy of PAN Card in the name of the firm may also be submitted alongwith the technical bid. (Documentary proof in respect of item No. a to d as above may be furnished)
2. The Financial Bid:- The offer price as per the description of work in Annexure- A should be including all taxes, charges etc. may be submitted in separate sealed cover duly superscribed as Financial Bid. These duly sealed technical bid and the financial bid covers are to be put in a bigger cover which should also be sealed and Superscribed as Tender for supply of Fresh water for vessel M.V. Nancowry and M.V. Swaraj Dweep or any other passenger vessels operated by the Andaman & Nicobar Administration. At the first instance, the technical bid will be opened, scrutinized & evaluated by the Committee. In the second instance, the eligible bidder of the technical bid only will be considered & called during opening of Financial bid. The tenders submitted other than as specified in the General terms & Conditions shall be rejected. All entries in the tender should either by typed or computerized. Handwritten tenders will be rejected 3. EARNEST MONEY DEPOSIT: All the tenderers shall deposit a sum of Rs.1,30,000/- (Rupees one lakh forty nine thousand only) as earnest money in the form of Demand Draft valid for altleast 06 months from any Nationalized Bank payable in favour of The Senior Accounts Officer(M&S), Directorate of Shipping Services, A & N Administration, Port Blair. The tender without EMD will be summarily rejected. The EMD of unsuccessful tenderer will be released soon after a decision is taken on the tender called in. 4. SCOPE OF WORK:- (i) (ii) The Department shall intimate in advance the arrival of the vessel to Chennai Port, accordingly the firm/contractor should ensure that the supply of fresh water should be carried out at Chennai Port after berthing. The contractor should also obtain the Work Done Certificate from the Master / Chief Officer or his representative of the concerned vessel after completing the supply as per the indent of ADSS, Chennai. No men & materials shall be provided by the Department prior/during supply of fresh water in the vessel. The Contractor should ensure the safety norms of their men & materials during executing the supply as per Port Trust Rules and Regulations. The Department shall not be responsible for any loss/damage for their men & materials. 5. SECURITY DEPOSIT:- The successful tenderer is required to furnish the Security Deposit for a sum of Rs.2,80,000/- (Rupees two lakhs eighty thousand only) in the shape of Call Deposit Receipt / Bank Guarantee from any nationalized bank payable in favour of The Senior Accounts Officer (M&S), Directorate of Shipping Services, A & N Administration, Port Blair with a validity of 90 days beyond the date of contractual obligation of 12 months at the time of executing agreement, subsequently extended in case of extension of contract accordingly. EMD of the successful tenderer shall be refunded to the firm on furnishing the Security Deposit.
6. RECOVERY OF LIQUIDATED DAMAGE The Contractor will be responsible to execute the work Supply of fresh water on board the Administration vessels at Chennai Port in a time bound manner, if the contractor fails to undertake the supply as per the indent issued by the ADSS, Chennai within the stipulated time, Liquidity Damages @ 5% of the Security Deposit per two hours shall be deducted upto six (06) hours and 10% of the Security Deposit per hour shall be deducted upto six (06) hours subject to maximum of Security Deposit, beyond which the contract is liable to be cancelled and Security Deposit forfeited. 7. RATE:- The Contractor has to quote the rate inclusive of all taxes for supply of fresh water on board the vessel at Chennai Port. The schedule of rate will be quoted in Annexure-A. No escalation shall be paid under any circumstances during the period of contract. In case any of the tenderer/firm quotes taxes, levies etc. separately, tender will be summarily rejected. 8. PAYMENT All payment due to the Contractor shall be made in INR by Account Payee Cheque subject to the condition that the Contractor shall submit the prereceipted bill in triplicate alongwith work done certificate for the service rendered duly verified and signed by the Master of the vessel immediately after completion of the work and submit the bill to the Sr. Accounts Officer (M&S) for payment through ADSS, Chennai. 9. EXECUTION OF AGREEMENT The successful bidder shall execute an Agreement at his own cost on the lines, which would be advised by the Govt. as soon as the contract is awarded to him. These general terms & conditions together with its Annexure shall form and include as a part of the said agreement to be executed after awarding the contract. Any additions or deletions may be made if needed to this Clause, in public interest, by the Govt., on mutual consent. 10. PERIOD OF CONTRACT. The contract shall be for the period of one year, with an option to the A & N Administration to extend the same for further period of six months extendable for another spell of six months as desired by the competent authority on the same rates, terms & condition. 11. ARBITRATION In case of any dispute between the parties arising out of this contract, that shall be settled amicably by the parties so far as possible. In case of failure, the same shall be referred to a sole Arbitrator, as may be appointed by the Hon ble Lieutenant Governor (Administrator), A & N Islands. The decision of the Arbitrator so appointed shall be final and binding upon the parties. The Arbitrator appointed under this clause shall pass award within a period of 06 (six) months from the date of reference made to him. Subject to aforesaid, the provisions of Arbitration and Conciliation Act, 1996 shall apply to arbitration proceeding under this clause. The arbitration proceeding shall be held at Port Blair and settlement of dispute shall be within the jurisdiction of Court of Port Blair
GENERAL TERMS AND CONDITIONS 1. The offer should be address to the Asst. Director (Shipping Services), Andaman & Nicobar Administration, No.17, Rajaji Salai, Chennai 600 001 along with tender document duly sealed and signed for confirming the acceptance of our terms and conditions and other specification. If there is any deviation it should be indicated in the offer. No conditional offer will be accepted. 2. The tender No. & due date should be indicated in the cover containing the tender. 3. In the event of unsatisfactory service or failure on the part of the Contractor, at any time, to carry out the terms and provision of the contract to the satisfaction of the Andaman & Nicobar Administration of which the Andaman & Nicobar Administration has the right to forthwith terminate the contract and in case of such termination the Security Deposit shall be forfeited either whole or no claims whatsoever against the Andaman & Nicobar Administration in consequence of such termination of the contract. 4. In the event of contractor gives up the work before expiry of the contract period Andaman & Nicobar Administration shall forfeit the full amount of the Security Deposit. 5. No interest shall be payable on the Security Deposit. 6. The latest Income Tax return filed by the firm may be submitted along with tender / offer. 7. The inspection shall be carried out by the Master/Chief Officer of their authorized representative of the vessel / staff of the ADSS Office, Chennai. 8. The last date for receipt of tender is 23.01.2015 at 1530 hrs. and shall be opened on the same day at 1600 hrs in presence of tenderers if any. 13. TERMS AND CONDITIONS: 1. The tenderer should also furnish the credentials of successful execution of similar type of work carried out earlier in the passenger /Cargo vessel duly signed by the Chief Officer / Master of the vessel alongwith tender, failing which the tender will be summarily rejected. 2. The tenderer should execute the fresh water supply inside the harbour to the vessel M.V. Nancowry & M.V. Swaraj Dweep or any other vessels operated by Andaman & Nicobar Administration calling Chennai Port at any berth. 3. Copies of safety certificate issued by Safety Officer, Chennai Port Trust for plying tankers inside the Port for supply of fresh water to the vessel should be attached failing which the tender will be summarily rejected. 4. The tenderer should furnish all documents related to water tankers in firm s name, Certificate of Registration for own tankers in firm s name, insurance for tankers, capacity of the tankers, Certification of suitability of tankers for safe
carriage of fresh water from the Competent Authority failing which the tender will be summarily rejected. 5. The tenderer should also furnish the Portability Certificate for quality of water for human consumption issued by the Government authority/agency failing which the tender will be summarily rejected. 6. Details showing financial status & credibility showing the solvency position obtained from the bankers should be attached with the tender failing which the tender will be summarily rejected. 7. The contractor should be in possession to supply any quantity of fresh water additionally as per the requirement of the vessel. 8. The lowest rates quoted in Annexure-(A) will be considered as lowest bidder (L1). 9. The tenderer should also furnish the valid Income Tax Clearance Certificate for three years, and the copy of PAN Card in firm s name should be attached failing which the tender will be summarily rejected. 10. Initially, the contract period shall be for one year, if required, depending upon the performance of the firm the A & N Administration shall extend further the contract for six months upto one year on the same terms & conditions subject to acceptance / confirmation from the firm. 11. In the event of failure on the part of the Contractor to undertake the work awarded to them, the department will be liable to forfeit the security deposit and also to make good any loss sustained to the Department on this account and shall be recovered from the pending bills of the Contractor. 12. The Andaman & Nicobar Administration, reserves the right to claim damages and or detention charges, as the case may be, of which the Andaman & Nicobar Administration shall be the sole authority, for the delays suffered by the vessels directly or indirectly due to failure or default on the part of the contractor in carrying out the duties efficiently and properly. 13. The Andaman & Nicobar Administration reserves the right to award the said contract to more than one party if deemed necessary and in such an even quantum of work to be allotted which will be decided by the Andaman & Nicobar Administration from time to time. 14. During the tenure of the contract, if performance of the contractor is found to be unsatisfactory, the Andaman & Nicobar Administration reserves the right to use the services of another contractor on short or long term basis as required grid in doing so, extra costs, if any incurred by the Andaman & Nicobar Administration will require to be reimbursed by the contractor. 15. Contract shall stand suspended/terminated, partially or fully, as a result of government policy, directives to diversify the operations through Govt. agencies in which case no claim for any loss of business shall arise on or made against the Andaman & Nicobar Administration Signature of Tenderer. Address in full including Phone No. & Fax No
Phone : (Off.) 25226873 GOVERNMENT OF INDIA Tele fax : 25220841 OFFICE OF THE ASSISTANT DIRECTOR ( SHIPPING SERVICES) ANDAMAN & NICOBAR ADMINISTRATION NO. 17, RAJAJI SALAI OPP CUSTOMS HOUSE, CHENNAI 1 ANNEXURE A SUPPLY OF FRESH WATER ON BOARD VESSELS MV.NANCOWRY / MV.SWARAJ DWEEP OR ANY OTHER PASSENGER VESSELS OPERATED BY A & N ADMINISTRATION FOR ONE YEAR S.NO DESCRIPTION OF ITEMS RATE PER M/TON 1. Supply of Fresh Water on board the A & N Administration s vessel calling Chennai Port for one year. Signature and seal of the tenderer