N.H. AMATEUR HOCKEY ASSOCIATION GENERAL BOARD OF DIRECTORS ANNUAL MEETING SATURDAY, MAY 17, 2014 HOLIDAY INN, CONCORD, NH I. ROLL CALL / CALL TO ORDER (PRESIDENT) Call to order at 9:55 am. NHAHA Member Present Absent NHAHA Member Present Absent Berlin x N.H. Avalanche x Back Bay x N.H. East x Concord Capitals x N.H. Jr. Monarchs x Dover Stars x N. Cyclones x Hanover x Oyster River x Henniker x Plymouth x Hollis x Rinks Exeter / Spartans x Kearsarge x Rochester Blackhawks x Keene x Salem Saints x Lakes Region x Seacoast Lightening x Manchester Flames x Twin Valley Flyers x Mt. Washington Valley x Upper Valley x Nashua x Hockey Academy x Executive Position Present Absent Peter Bedford Coaching Director x Kim Burgess SafeSport Coordinator x Paul Comeau Midget VP x Mike Durant 2nd Executive VP x Kaira Ellis Girls VP x Kevin Fascetta Webmaster/Secretary x Charles Fortier Risk Manager x Jim Nolin Mite VP x David Maxfield Referee in Chief x Deb Powell Registrar x John Mumford Treasurer x Tom Rogers President x Bobby Rodrique ACE Coordinator x Dwane Staples 1st Executive VP x Joan Strogen Pee Wee VP x Karen White Squirt VP x Derrick Wong Bantam VP x Page 1 of 10
II. OPENING REMARKS (PRESIDENT) It was a good year. We did well at festival. Good job, everybody! Available on the website: NHAHA Board of Directors Annual Meeting Agenda (May 17, 2014) NHAHA Board of Directors Annual Meeting Minutes (May 18, 2013) Proposed Bylaw: 9C. Conflict of Interest of an Association Officer, Delegate and Alternative Delegate Appointed to the Board of Directors 2014-2015 NHAHA Bylaws Updates Handouts: 2014-2015 NHAHA Proposed Officers A Guide to Drive 8 & Under Participation for Your Local Association: The 2 AND 2 Challenge 2013-2014 8 & Under Membership Report USAH Guidelines Regarding Non-Sanctioned Play Conceptual Plan: NHAHA Advanced Development League Mite Model Conceptual Plan: NHAHA/GSL Separation NHAHA Register Report: May 10th State Meeting This meeting is being recorded to document the information we receive today. III. STATUS REPORTS Secretary - Approval of Annual Meeting Minutes from 2013 A motion to accept last year s annual meeting minutes with the below-captioned amendments 1 st Dwane Staples 2 nd Paul Comeau In Favor Oppose d Abstained Motion 19 0 3 Pass Amendments: Page 2 of 10
1. Jim s last name is Nolin, not Nolan. 2. Regarding player releases (page 8) - it should say only instead of not for other reasons such as tuition owed or personal conflicts. A motion to change the order of the agenda as follows: I. Election of officers II. Tournament matrix draw III. Bylaws changes vote IV: Remaining agenda items 1 st Paul Comeau 2 nd Dwane Staples In Favor Oppose d Abstained Motion 22 0 0 Pass IV. ELECTIONS OF OFFICERS (PRESIDENT) 1st Executive VP Dwane Staples is not seeking re-election. Paul Comeau was nominated for this position. Tom Rogers asked three times whether there were any other nominations for this position. As there were none, the Secretary cast one vote for Paul, and he was elected for this position. The Midget VP position is now open, because Paul is unable to serve both positions concurrently. Wes Riley and Tom Rogers thanked Dwane for his dedication and service to N.H. Hockey. Tom looks forward to working with Dwane in the future, as Dwane has offered to continue helping out in any way that he can. Bantam VP Derrick Wong was nominated for this position. Tom Rogers asked three times whether there were any other nominations for this position. As there were none, the Secretary cast one vote for Derrick, and he was re-elected for this position. Womens VP Chris Benoit was nominated for this position. Tom Rogers asked whether there were Page 3 of 10
any other nominations for this position. Joan Strogen nominated Kaira Ellis. Chris was not present today. A brief statement from Chris Benoit was read out loud. Kaira spoke briefly. Delegates submitted paper ballots, but 24 ballots were submitted instead of 23, and delegates were asked to re-submit paper ballots during a roll call. The ballots were counted by Kevin Fascetta and Bobby Rodrigues. Ballot vote results Chris Benoit 12 10 Kaira Ellis There was one abstention. Chris was elected for this position. Mite VP Scott Cathy was nominated for this position. Tom Rogers asked three times whether there were any other nominations for this position. As there were none, the Secretary cast one vote for Scott, and he was elected for this position. Secretary Michelle Dowd was nominated for this position. Tom Rogers asked whether there were any other nominations for this position. Motion to table this vote until September s meeting 1 st Paul Comeau 2 nd Wes Riley (Concord) 22 0 0 Pass V. TOURNAMENT MATRIX DRAW (2ND EXECUTIVE VP) DIVISION TIER I TIER II TIER III TIER IV TIER V Mite Cross TBD TBD TBD Page 4 of 10
February 20-22 Ice Squirt Rochester Plymouth MWV Berlin Hollis February 27, 28; March 1 Peewee Back Bay Nashua Plymouth Back Bay Lakes Region November 14-16 Bantam MWV March 6-8 October 31 - November 2 Bantam Midget Minor Berlin Keene Manchester TBD Hollis N.H. East TBD October 31 - November 2 Midget Major Lakes Region Manchester TBD November 14-16 Girls U16/U19 Split Season N.H. East N.H. East February 13-15 Girls U10/U12/U14 Super Site TBD * TBD * * There is a $100.00 per team hosting fee. The Executive Board will meet with the association to discuss setting up the entry fees. Regionals / Sectionals 1. Jr. Monarchs 2. Nashua 3. Plymouth 4. Lakes Region VI. BYLAW CHANGES Proposed Bylaw: 9C. Conflict of Interest of an Association Officer, Delegate and Alternative Delegate Appointed to the Board of Directors Handout: Proposed Bylaw: 9C. Conflict of Interest of an Association Officer, Delegate and Alternative Delegate Appointed to the Board of Directors Motion to accept Page 5 of 10
1 st Laura Lama (Keene) 2 nd None This did not come to a vote. 2014-2015 NHAHA Bylaws Updates Handout: 2014-2015 NHAHA Bylaws Updates Motion to accept Bylaw changes (in the handout) with the below-captioned amendments 1 st Victor Drouin (Back Bay) 2 nd Laura Lama (Keene) 22 0 0 Pass Amendments: 1. 6A1: Let the original language stand in the last sentence. 2. 6F: Strike. 3. VII: Let the original language stand. 4. 8D8: Let the original language stand. 5. 10A6: Let the original language stand. 6. 10A7: Strike. 7. 12A1: Change Executive Committee in the last sentence to annual meeting. 8. 13A: Let the original language stand. VII. USAH GROW THE GAME INITIATIVE (USAH) Tom Rogers introduced Mike Lukken and Kevin Erienbach. They came from USAH to discuss the Grow the Game Initiative. Handouts: 2013-2014 8 & Under Membership Report A Guide to Drive 8 & Under Participation for Your Local Association: Page 6 of 10
The 2 AND 2 Challenge Post-Olympic years are our biggest growth years. N.H. Hockey had five years of fairly steady growth and we want to help you continue to grow your game. The 2 AND 2 Challenge is one of our most popular grow the game initiatives. The goal is for every association to add two additional new players and retain two more players than the previous season s & under player totals. Welcome Back Week Events Right now we are putting together Welcome Back Week events to invite families back for another season. These events are geared toward registration, because a lot of parents look at hockey as a winter sport. Try Hockey for Free Events Try Hockey For Free events are our most popular. Last year, 28,000 kids participated, girls especially. We have events planned for November 8th (a Saturday) and February 21st (also a Saturday) - all you need is one hour of ice, and volunteers. Unfortunately, USAH does not have the resources to help provide the gear, although we do provide promotional materials and bronze, silver, and gold status rewards. Our most popular promotional materials are rubber bracelets and invitations that kids can hand out on Halloween and Valentine s Day. Bronze, Silver, and Gold Status Rewards If associations host events listed in the handout, A Guide to Drive 8 & Under Participation for Your Local Association: 2 and 2 Challenge, they may qualify for bronze, silver, or gold status. There are rewards associated with each of these levels, which are also listed in the handout. Your association may already by hosting qualifying events. VIII. CONCEPTUAL PLANS Tom Rogers put together the following handouts: Conceptual Plan: NHAHA Advanced Development League Mite Model Conceptual Plan: NHAHA / GSL Separation Tom plans to organize a separation committee this summer. If you are interested in serving on this committee or any other, please let him know. IX. STATUS REPORTS Acceptance of Status Reports Motion to accept all status reports at the end Page 7 of 10
1 st Joan Strogen 2 nd Dwane Staples 22 0 0 Pass 1st Executive VP It was a great tournament - thank you, everyone. I have been here since 1998, and also wish to thank everyone for a wonderful 16 years. 2nd Executive VP Please get releases in (online) as soon as possible. Midgets VP (President) We will have to replace Paul Comeau as Midget VP, because he does not want to serve two positions concurrently. He was elected as the 1st Executive VP earlier today. Registrar (President) Handout: NHAHA Register Report: May 10th State Meeting This handout was put together by Deb Powell. This is important information. Please review it at your earliest convenience. Risk Manager USAH Insurance Policy You do not need a copy of the certificate unless someone asks to see it. If you want or need a copy of it, complete the form (online) and send it to Charles Fortier - please keep in mind that there is a turnaround time for this type of request. Look-Up Line A Look-Up Line has been placed on the ice at the Pingree School in South Hamilton, Mass., where Tom Smith was a student. Tom Smith, who sustained two spinal injuries while playing hockey for the Pingree School, proposed the Look-Up Line, which is an orange band painted near the boards like a warning track. USAH s board of directors may vote on a proposal to adopt the Look-Up Line when it meets on June 6 in Colorado Springs. Page 8 of 10
Treasurer (President) Accounting Software John Mumford has been working with Wes Riley (previous Treasurer) and our accountant to fill in data gaps so that we can transfer from Peachtree to QuickBooks. NHAHA / GSL Separation Cash Back Status Wes Riley (Concord): The NHAHA / GSL separation cash back question was tabled at a previous meeting. What is the status on that? Tom Rogers: This question will remain tabled until September s meeting. Information relating to it will be issued to the body for review prior to an upcoming meeting. Webmaster Sports NGIN The Sports NGIN team will begin transferring data as soon as our first check has been received. John Mumford will be sending it shortly. We want to remind the associations that transferring to Sports NGIN is mandatory. We will notify them as soon as we are ready to go. Webmasters who plan to design the new banners need to get in touch with Kevin Fascetta if they have not already done so. If there are any issues with Goalline between now and the drop dead date, please contact Kevin immediately. Acceptance of Reports A motion to accept all the above-captioned status reports as received 1 st Joan Strogen 2 nd Dwane Staples 22 0 0 Pass X. USAH GUIDELINES REGARDING NON-SANCTIONED PLAY (PRESIDENT) Handout: USAH Guidelines Regarding Non-Sanctioned Play Tom Rogers asked if every delegate received a copy of the handout to pass on to their Page 9 of 10
associations. Every delegate answered in the affirmative. This is important information. Please review it at your earliest convenience. XI. CLOSING REMARKS (PRESIDENT) A motion to adjourn at 1:15 pm. 1 st Joan Strogen 2 nd Dwane Staples ALL 0 0 Pass Page 10 of 10