CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE DISTRICT #6 BOARD OF COMMISSIONERS November 12, 2002 Station 6-0 The Regular meeting of the Board of Commissioners for Pierce County Fire District No. 6 was called to order by Chairman Willis at 7:00 p.m., at 17520 22 nd Avenue East, Tacoma, Washington. Present were the following: Chairman Willis, Commissioners Coleman, Hartloff, and Nelson, Fire Chief Andren, Assistant Chief Thomas, Chief Financial Officer Carlsen, various members of the District, and Recorder Roberts. FF Roley arrived at 7:05 p.m. A/C Tucker arrived at 7:08 p.m. B/C Garden arrived at 7:25 p.m. FF Dicken arrived at 7:36 p.m. Pledge of Allegiance Chairman Willis led the flag salute. Public Hearing Chairman Willis opened the Public Hearing at 7:01 p.m. and read the following statement: The Board of Commissioners for Central Pierce Fire & Rescue (PCFD #6) have chosen to approve the necessary Resolutions to collect the maximum taxes allowed by law. The Fire Benefit Charge rates as set at the hearing on November 12 th are:.44 residential,.33 mobile homes,.045 apartments, 1.25; 1.55; 1.75; 2.00; 2.5; 3.5; 4.5; 5; 6;and 7 commercial and 1.12 for multi-story, four-plexes. The flow rate has been set at.275; which represents a 1.8% increase over last year. The sprinkler discount rate has been set at a 20% discount. We will be approving a budget that includes this revenue and the $1.00 per thousand Regular Tax Levy as approved by voters through a levy lid lift on September 17, 2002, and $0.50 per thousand EMS Levy as approved by the voters on September 18, 2001. We will open the meeting to the floor for public testimony concerning either the budget or the revenue as stated above. There was no public testimony. Commissioner Nelson moved and Commissioner Coleman seconded to adopt the Fire Benefit Charge Rates as read by the Board Chairman. F/C Andren reviewed the Central Pierce Fire & Rescue Fire Benefit Charge 2003 Public Hearing document (see attached). Discussion was held regarding this document. MOTION CARRIED. Page 1 of 5
Chairman Willis closed the Public Hearing at 7:29 p.m. Consent Agenda (Single Motion) Meeting Agenda Excused Absences: Commissioner Wilson Minutes: Regular Board Meeting of October 28, 2002 Special Board Meeting Minutes of November 2, 2002 Approval of: Voucher Consideration in the amount of $99,341.07 Additional Voucher in the amount of $8,700.00 GRAND TOTAL: $108,041.07 F/C Andren suggested the Special Board Meeting Minutes of November 2, 2002, not be approved. The Board can take them home tonight and they will be placed on the next consent agenda. F/C Andren stated that the absence on the October 28, 2002, minutes was excused, not unexcused. Commissioner Nelson moved and Commissioner Coleman seconded to approve the consent agenda. Commissioner Nelson withdrew his motion and Commissioner Coleman withdrew his second. Commissioner Coleman moved and Commissioner Hartloff seconded to approve the Consent Agenda with changing the absence in the October 28, 2002, minutes to "excused" and not including the Special Board meeting minutes. MOTION CARRIED. Unfinished Business (Second Reading and Final Action) Resolution 02-20 Adjustment to the 2002 Budget: CFO Carlsen stated that this resolution moves the Purchasing/Warehouse Clerk to the Administrative budget from the Shop budget. Commissioner Coleman moved and Commissioner Nelson seconded to approve Resolution 02-20. MOTION CARRIED. Annual Awards Banquet: The Annual Awards Banquet is February 8, at the Liberty Theater. Resolution 02-19 Small Works Roster: CFO Carlsen stated she researched what other fire districts are doing regarding the small works roster cap. CFO Carlsen handed out and reviewed a spreadsheet showing her findings. Commissioner Coleman moved and Commissioner Hartloff seconded to approve Resolution 02-19 with a maximum of $200,000.00. MOTION CARRIED. Page 2 of 5
New Business (First Reading For Discussion and Review Only) Resolution 02-24 EMS Quarterly Write Offs: CFO Carlsen stated this is the standard quarterly write offs. The format has been changed slightly. The reason for the write off is referenced to District policy. Resolution 02-21 Budget Certification Expense and Resolution 02-22 Budget Certification - EMS: These are the normal resolutions that set the overall amount that needs to be collected for the expense and EMS Levy estimates. These resolutions need to be approved tonight in order to get the figures to the County on time. Commissioner Coleman moved and Commissioner Nelson seconded to suspend the two-reading rule. MOTION CARRIED. Commissioner Coleman moved and Commissioner Hartloff seconded to approve Resolutions 02-21 and 02-22. MOTION CARRIED. Resolution 02-23 Budget Certification: This is the actual document to adopt the budget for 2003. CFO Carlsen reviewed the amounts shown in the document. CFO Carlsen would like to revise the document, but will clear it with the auditor first. Considerations and Requests (Board Action Required) F/C Andren stated that, in the Board packet was a memo regarding the Fire Protection Contract with Pierce County. This document has been revised to reflect the difference in the EMS Levy. This changed the amount from $33,000 to $36,000. F/C Andren asked the Board to waive the two-reading rule. Commissioner Nelson moved and Commissioner Hartloff seconded to waive the two-reading rule. MOTION CARRIED. Commissioner Coleman moved and Commissioner Nelson seconded to approve the contract with Pierce County. MOTION CARRIED. Staff, Local, Firefighters Association and Fire Chief Reports (For Information Only) AC Tucker: There have been a few run card changes. Medic 610 started its first shift on Sunday. The BLS calls have been modified. The crews are currently working on Haz Mat and Special Ops RIT projects. AC Thomas: The 1995 Tele-Squirt had a cracked head. We should be getting it back this week. We will be going to bid shortly for the new engine. BC Garden: Nothing at this time. Page 3 of 5
CFO Carlsen: Commissioner Nelson had a question on the Qwest/Interprise voucher at the last meeting. This is an annual maintenance fee from August 2002 to August 2003. F/C Andren stated that they have installed another T1 line to 6-0, which should have eliminated the echoing and cutting out that had been experienced. Local: FF Miller reported that FF Dicken has been working hard on the Santa program in conjunction with the Department and Volunteers. The Local is looking forward to helping the Department and Secretary Herycyk with the food baskets in the future. FC Andren: Would like more direction on going forward with the official hiring of the eight (8) positions that were built into the Fire Benefit Charge proposal. FC Andren would like a motion. Commissioner Coleman moved and Commissioner Hartloff seconded to allow for the hiring of eight (8) people with the Fire Benefit Charge revenue. MOTION CARRIED. FC Andren stated that there are also two (2) replacement positions that need to be filled. They have tentatively offered a position to a person on the former Bates list. They will hire nine (9) others off the new Bates list. The Frederickson public hearing for the incorporation of Frederickson is on December 2nd. Summary Process (For Continued Discussion/Action) Facilities Committee Recommendations: The property on 140 th and Pacific has been purchased by Doug Rhine from Rhine equipment. He is not interested in splitting the parcel. He would like to test the market first. Chairman Willis asked if the property behind Kricketts is still available. FC Andren stated that if we were to be involved in this, we would have to help improve the road because there is a Home Depot going in there. This would be beyond our budget. Portable Building/Reorganization Issues: We received the permit for the portable building. The building has been installed and leveled. They will do the gutters and build the ramp next week. December 2 nd will be the moving day. Property Sale at 6-8: There is a pre-submittal conference with anybody who is involved in the permitting process at 2:00 at the annex on December 4th. The closing on the sale of the property closes on the 17th. We have asked for a30-day extension of the closing date. Commissioner and Chief Awards: This is a reminder that the Board needs to establish an award for the 2003 Annual Awards Banquet. Page 4 of 5
Commissioner Comments Commissioner Hartloff: Asked what they are supposed to do with the Fire Chief evaluation. Chairman Willis will collect them at the next meeting. Commissioner Nelson: Stated that he was not successful on his legislative run. Commissioner Coleman: Asked if the budget process will be easier next year with the new computer software. CFO Carlsen stated that she hopes so. Commissioner Coleman thanked staff for all their hard work on the budget. Chairman Willis: Nothing at this time. BC Garden stated that there is a recruit graduating on Friday. BC Garden stated that January 17 th is Dan Luhtala s retirement party. Adjournment There being no further business, Commissioner Coleman moved and Commissioner Nelson seconded to adjourn the meeting. MOTION CARRIED. The meeting adjourned at 8:10 p.m. BOB WILLIS CHAIRMAN OF THE BOARD VICKY CARLSEN DISTRICT SECRETARY MINDY ROBERTS RECORDER Page 5 of 5