1. Call to Order. 2. Roll Call. 3. Pledge of Allegiance. WATERLOO CITY COUNCIL Regular Meeting Agenda Date: August 20, 2018 Time: 7:30 p.m. 4. Correction or Withdrawal of Agenda Items by Sponsor. 5. Approval of Minutes as Written or Amended. 6. Petitions by Citizens on Non-Agenda Items. 7. Reports and Communications from the Mayor and other City Officers. A. Report of Collector. B. Report of Treasurer. C. Report of Zoning Administrator. D. Report of Building Inspector / Code Administrator. E. Report of Director of Public Works. F. Report of Chief of Police. G. Report of City Attorney H. Report and Communication by Mayor. 1. Certificate of Commendation to Reiniger Jewelers in Honor of their 100 th Anniversary. 2. Presentation of a Façade Grant to Casa Romero in the Amount of $10,000.00. 3. Re-Appointment of Kevin Hicks to the Planning Commission for a Three-Year Term to Expire 09-01-21. 4. Re-Appointment of Mechelle Childers to the Planning Commission for a Three-Year Term to Expire 09-01-21. 5. Re-Appointment of Gerry Frederick to the Planning Commission for a Three-Year Term to Expire 09-01-21. 8. Report of Standing Committees. 9. Report of Special Committees. 10. Presentation of Communications, Petitions, Resolutions, Orders and Ordinances by Aldermen. 11. Unfinished Business. 12. Miscellaneous Business. A. Consideration and Action on Solicitation Request from the Waterloo Knights of Columbus for their Annual Tootsie Roll Drive to be held on Sept. 21, 22 & 23, 2018 at the Intersections of Main / Mill and Rogers / Hamacher. B. Consideration and Action on Solicitation Request from the Monroe County Shriners for their Annual Paper Drive to be held on Sept. 28 and 29, 2018 at the Intersections of Main / Mill and Rogers / Hamacher. C. Consideration and Action on Approval of Glandt Roofing as Low Bidder in the Amount of $46,072.00 for the 2018 Old Firehouse Roof Replacement. D. Consideration and Action on Approval of Rooters American Maintenance, Inc. as Low Bidder in the Amount of $675,520.55 for the 2018 Asphalt Overlay Project. E. Consideration and Action on Approval of Estimated Travel Expenses for the 2018 IML Convention. 13. Discussion of Matters by Council Members Arising After Agenda Deadline. 14. Motion to Adjourn. DATES TO REMEMBER Aug. 28, 2018 American Legion Meeting, Waterloo City Hall: Second Floor, 7:00 p.m. Sept. 01 & 03, 2018 City Offices Closed for the Labor Day Holiday. Sept. 04, 2018 City Council Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. Sept. 10, 2018 Planning Commission Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. Sept. 11, 2018 Sister Cities Meeting, Waterloo City Hall: Front Conference Room, 7:00 p.m. Sept. 12, 2018 Minister s Meeting, Waterloo City Hall: Second Floor, 8:00 a.m. Sept. 12, 2018 Park District Meeting, Waterloo City Hall: Front Conference Room, 7:00 p.m. Sept. 13, 2018 Violence Prevention Meeting, Waterloo City Hall: Second Floor, 4:00 p.m. Sept. 17, 2018 City Council Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. Sept. 20, 2018 Zoning Board of Appeals Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. Sept. 25, 2018 American Legion Meeting, Waterloo City Hall: Second Floor, 7:00 p.m.
MINUTES OF THE CITY COUNCIL MEETING AUGUST 06, 2018 1. The meeting was called to order by Mayor Smith at 7:30 p.m. 2. The following Aldermen were present: Notheisen, Thomas, Hopkins, Buettner, and Heller. Aldermen Trantham, Darter and Row were absent. 3. Pledge of Allegiance led by Mayor Smith. 4. Correction or Withdrawal of Agenda Items by Sponsor. Motion made by Alderman Notheisen and seconded by Alderman Heller to add Item #12-I, Executive Session per ILCS 120/2(c)(1) to the agenda. Motion passed unanimously with Aldermen Notheisen, Thomas, Hopkins, Buettner and Heller voting yea. 5. Approval of Minutes as Written or Amended Motion made by Alderman Heller and seconded by Alderman Thomas to approve the July 16, 2018, 7:30 p.m. City Council Minutes. Motion passed unanimously with Aldermen Heller, Notheisen, Thomas, Hopkins and Buettner voting yea. 6. Petitions by Citizens on Non-Agenda Items. None. 7. Reports and Communications from the Mayor and other City Officers. A. Report of Collector. No report. B. Report of Treasurer. No report. C. Report of Zoning Administrator. No report. D. Report of Director of Public Works. Tim Birk reported the high-pressure gas main project will begin on HH Road to North Winds. E. Report of Chief of Police. No report. F. Report of City Attorney. No report. G. Report and Communication by Mayor. No report. 8. Report of Standing Committees. No report. 9. Report of Special Committees. No report. 10. Presentation of Communications, Petitions, Resolutions, Orders and Ordinances by Aldermen. A. Consideration and Action on Resolution No. 1761 Amending the Revised Code of Ordinances for the City of Waterloo, Illinois, Chapter 40 Zoning Regulations, Section 40-4-3 Fences, Walls and Hedges, regarding Chain Link Fencing. Motion made by Alderman Heller and seconded by Alderman Notheisen to approve Resolution No. 1761 amending the Revised Code of Ordinances for the City of Waterloo, Illinois, Chapter 40 Zoning Regulations, Section 40-4-3 Fences, Walls and Hedges, regarding Chain Link Fencing. Discussion. The Ordinance Committee clarified chain link. The Planning Commission and Zoning Board approved Ordinance No. 1761. Motion passed unanimously with Aldermen Heller, Notheisen, Thomas, Hopkins and Buettner voting yea. 11. Unfinished Business. None
August 06, 2018 CITY COUNCIL MEETING MINUTES Page 2 12. Miscellaneous Business. A. Consideration and Action on Warrant No. 568. Motion made by Alderman Heller and seconded by Alderman Thomas to approve Warrant No. 568. Motion passed unanimously with Aldermen Heller, Notheisen, Thomas, Hopkins and Buettner voting yea. B. Consideration and Action on One (1) Year Commitment at the Builder Level of $10,000.00 to the Monroe County, Illinois Economic Development Corporation. Motion made by Alderman Thomas and seconded by Alderman Hopkins to approve a one-year commitment at the Builder Level of $10,000.00 to the Monroe County, Illinois Economic Development Corporation. Motion passed unanimously with Aldermen Thomas, Hopkins, Buettner, Heller and Notheisen voting yea. C. Consideration and Action on Solicitation Request from the Waterloo Fire Department for their Annual Fill the Boot Campaign for Muscular Dystrophy to be held at the Intersection of Mill and Main Street on Friday, August 17, 2018 from 4:00 p.m. to 8:00 p.m. and Saturday, August 18, 2018 from 8:00 a.m. to 2:00 p.m. Motion made by Alderman Notheisen and seconded by Alderman Buettner to approve a Solicitation Request from the Waterloo Fire Department for their annual Fill the Boot campaign for muscular dystrophy to be held at the intersection of Mill and Main Street on Friday, August 17, 2018 from 4:00 p.m. to 8:00 p.m. and Saturday, August 18, 2018 from 8:00 a.m. to 2:00 p.m. Motion passed unanimously with Aldermen Notheisen, Thomas, Hopkins, Buettner, and Heller voting yea. D. Consideration and Action on Special Event Permit Application No. 18-018-E from the Waterloo Lions Club and VFW Post #7980 for the Waterloo Homecoming to be held on Friday, August 24, 2018 at 4:00 p.m. to Sunday, August 26, 2018 at 1:00 a.m. with the Street Closures of Mill, Main and Third around the Courthouse Square. Parade will be held Saturday, August 25, 2018 at 5:00 p.m. Motion made by Alderman Buettner and seconded by Alderman Heller to approve Special Event Permit Application No. 18-018-E from the Waterloo Lions Club and VFW Post #7980 for the Waterloo Homecoming to be held on Friday, August 24, 2018 at 4:00 p.m. to Sunday, August 26, 2018 at 1:00 a.m. with the street closures of Mill, Main and Third around the Courthouse Square. Parade will be held Saturday, August 25, 2018 at 5:00 p.m. Motion passed unanimously with Aldermen Buettner, Heller, Notheisen, Thomas and Heller voting yea. E. Consideration and Action on Special Event Permit Application No. 18-019-E from the Waterloo Optimist Club for their Annual Walk/Run to be held on Saturday, August 25, 2018 from 6:30 a.m. till 10:00 a.m., with the Temporary Street Closure of Rogers Street between Rogers Elementary School and Country Club Lane. Motion made by Alderman Heller and seconded by Alderman Thomas to approve Special Event Permit Application No. 18-019-E from the Waterloo Optimist Club for their Annual Walk/Run to be held on Saturday, August 25, 2018 from 6:30 a.m. till 10:00 a.m., with the temporary street closure of Rogers Street between Rogers Elementary School and Country Club Lane. Motion passed unanimously with Aldermen Heller, Notheisen, Thomas, Hopkins and Buettner voting yea. F. Consideration and Action on Special Event Permit Application N o. 18-020-E from the Vintage Wine Bar for a Rock n Blues Charity Concert to be held on Sunday September 02, 2018 from 12:00 p.m. till 10:00 p.m., with the Closure of an Alley between Third Street and the First National Bank Administrative Building. Motion made by Alderman Notheisen and seconded by Aldermen Buettner to approve Special Event Permit Application No. 18-020-E from the Vintage Wine Bar for a Rock n Blues Charity Concert to be held on Sunday, September 02, 2018 from 12:00 p.m. till 10:00 p.m., with the closure of an alley between Third Street and the First National Bank Administrative Building. Motion passed unanimously with Aldermen Notheisen, Thomas, Hopkins Buettner and Heller voting yea.
August 06, 2018 CITY COUNCIL MEETING MINUTES Page 3 G. Consideration and Action on Special Event Permit Application No. 18-021-E from J.V. s Downtown Bar and Grill for their Annual Block Party to be held on Friday, September 14, 2018 from 6:00 p.m. till 11:00 p.m. with the Street Closure of Main Street between Alley South of J.V. s to Driveway South of Diehl s. Motion made by Alderman Thomas and seconded by Alderman Hopkins to approve Special Event Permit Application No. 18-021-E from J.V. s Downtown Bar and Grill for their Annual Block Party to be held on Friday, September 14, 2018 from 6:00 p.m. till 11:00 p.m., with the street closure of Main Street between alley south of J.V. s to driveway south of Diehl s. Motion passed unanimously with Aldermen Thomas, Hopkins, Buettner, Heller and Notheisen voting yea. H. Consideration and Action on Special Event Permit Application No. 18-022-E from Life Network of Southern Illinois for their Annual 5K Run/Walk/Bike Ride to be held on Saturday, September 15, 2018 from 7:30 a.m. till 1:00 p.m. with the Temporary Street Closures of Covington Drive between Lighthouse Learning Center and Rogers, and Rogers Street between Covington and Hamacher. Motion made by Alderman Hopkins and seconded by Alderman Heller to approve Special Event Permit Application No. 18-022-E from Life Network of Southern Illinois for their Annual 5K Run/Walk/Bike Ride to be held on Saturday, September 15, 2018 from 7:30 a.m. till 1:00 p.m., with the temporary street closures of Covington Drive between Lighthouse Learning Center and Rogers, and Rogers Street between Covington and Hamacher. Motion passed unanimously with Aldermen Hopkins, Buettner, Heller, Notheisen and Thomas voting yea. I. Consideration and Action on Approval of Executive Session for Personnel as per 5ILCS 120/2(c)(1). Motion made by Alderman Notheisen and seconded by Alderman Heller to go into Executive Session for the discussion of Personnel as per 5ILCS 120/2(c)(1). Motion passed unanimously with Aldermen Notheisen, Thomas, Hopkins, Buettner and Heller voting yea. Time: 7:22 p.m. Motion to reconvene made by Alderman Thomas and seconded by Alderman Buettner. Motion passed unanimously with voice vote. The City Council reconvened at 7:44 p.m. 13. Discussion of Matters by Council Members Arising After Agenda Deadline. Aldermen Hopkins spoke with the Monroe County Probation Officer about the Community Service Program which is being revised. Alderman Heller thanked Mayor Smith for greeting the visiting German students who will be returning to Germany on August 25. 14. Motion to Adjourn. Motion made by Alderman Buettner and seconded by Alderman Heller to adjourn. Motion passed with unanimous voice vote. Mayor Smith adjourned the meeting at 7:50 p.m. Barbara Pace, CITY CLERK
CITY OF WATERLOO, ILLINOIS COLLECTION REPORT 2017-2018 2018-2019 % % 2017-2018 2018-2019 % ACTUAL BUDGETED INCREASE/ 2017 2018 INCREASE/ FISCAL FISCAL INCREASE/ AMOUNT AMOUNT DECREASE JULY JULY DECREASE YTD YTD DECREASE ELEC SALES 11,374,889.69 11,282,000.00-0.82% 901,544.20 1,101,436.22 22.17% 2,568,636.75 2,602,176.72 1.31% ELEC TAX 272,696.74 21,395.79 27,811.72 29.99% 62,063.49 64,144.63 3.35% ELECT MISC. 311,492.00 189,280.00-39.23% 29,063.00 18,768.00-35.42% 60,356.00 65,561.00 8.62% SUBTOTAL 11,959,078.43 11,471,280.00-4.08% 952,002.99 1,148,015.94 20.59% 2,691,056.24 2,731,882.35 1.52% BEGINNING UNAPPLIED 421,005.50 39,739.79 44,092.72 10.95% 101,294.85 117,470.81 15.97% UNAPPLIED CASH REC'D 113,557.31 6,507.08 8,665.23 33.17% 26,137.60 29,479.41 12.79% UNAPPLIED DISBURSED 109,328.98 12,897.28 11,529.89-10.60% 23,175.47 22,867.14-1.33% ENDING UNAPPLIED 425,233.83 33,349.59 41,228.06 23.62% 104,256.98 124,083.08 19.02% GAS SALES 2,649,237.71 2,615,000.00-1.29% 105,612.28 117,401.16 11.16% 509,351.49 634,835.21 24.64% GAS TAX 74,281.38 2,562.35 2,820.40 10.07% 13,840.60 18,387.19 32.85% GAS MISC. 114,945.00 82,800.00-27.97% 17,332.00 7,060.00-59.27% 29,584.00 29,329.00-0.86% SUBTOTAL 2,838,464.09 2,697,800.00-4.96% 125,506.63 127,281.56 1.41% 552,776.09 682,551.40 23.48% WATER SALES 2,398,117.55 2,463,000.00 2.71% 186,766.81 208,257.79 11.51% 580,223.43 557,413.05-3.93% WATER MISC. 104,341.00 95,950.00-8.04% 11,460.00 10,777.00-5.96% 29,829.00 29,792.00-0.12% SUBTOTAL 2,502,458.55 2,558,950.00 2.26% 198,226.81 219,034.79 10.50% 610,052.43 587,205.05-3.75% SEWER SALES 1,780,174.39 1,845,000.00 3.64% 135,797.17 152,226.15 12.10% 434,826.87 417,168.41-4.06% SEWER MISC. 265,464.00 243,200.00-8.39% 26,324.00 29,786.00 13.15% 69,395.00 63,382.00-8.66% SUBTOTAL 2,045,638.39 2,088,200.00 2.08% 162,121.17 182,012.15 12.27% 504,221.87 480,550.41-4.69% CITY TAX 521,024.56 504,000.00-3.27% 34,909.91 42,831.30 22.69% 113,744.17 121,835.89 7.11% MISC. 17,071.00 30,150.00 76.62% 5,518.00 2,450.00-55.60% 9,969.00 14,134.00 41.78% SUBTOTAL 538,095.56 534,150.00-0.73% 40,427.91 45,281.30 12.01% 123,713.17 135,969.89 9.91% REFUSE FEE 744,854.09 779,850.00 4.70% 58,988.89 66,458.83 12.66% 188,375.26 189,756.20 0.73% VEHICLE STICKER - - - - - - FINES 71,970.00 75,000.00 4.21% 7,273.00 4,376.00-39.83% 19,248.00 13,360.00-30.59% PERMITS 128,676.00 125,000.00-2.86% 11,284.00 14,149.00 25.39% 41,237.00 30,740.00-25.46% INSPECTION FEES 17,275.00 20,000.00 15.77% 1,350.00 1,425.00 5.56% 3,750.00 3,750.00 0.00% FRANCHISE FEES 124,668.00 125,000.00 0.27% - - 17,715.00 17,097.00-3.49% LIQUOR LICENSE 9,806.00 14,000.00 42.77% 10.00 8,235.00 82250.00% 6,910.00 16,135.00 133.50% INFRASTRUCTURE FEE 239,509.00 235,000.00-1.88% 18,978.00 18,838.00-0.74% 61,296.00 57,312.00-6.50% HOTEL/MOTEL TAX 20,538.00 22,000.00 7.12% 1,808.00 2,048.00 13.27% 6,511.00 5,586.00-14.21% MISC. 241,826.00 170,515.00-29.49% 11,751.00 21,898.00 86.35% 61,576.00 49,850.00-19.04% REPLACEMENT TAX 51,943.00 55,250.00 6.37% 10,067.00 8,973.00-10.87% 19,912.00 20,489.00 2.90% COUNTY TAX 400,461.00 418,000.00 4.38% - - - - SALES TAX 2,184,317.00 2,250,000.00 3.01% 185,385.00 177,020.00-4.51% 530,893.00 519,628.00-2.12% BUSINESS DISTRICT TAX 91,963.00 90,000.00-2.13% 8,513.00 7,253.00-14.80% 22,406.00 19,646.00-12.32% VIDEO GAMING 102,878.00 104,000.00 1.09% 8,776.00 8,811.00 0.40% 27,040.00 27,186.00 0.54% INCOME TAX 1,328,455.00 1,328,000.00-0.03% 218,373.00 115,606.00-47.06% 406,801.00 380,666.00-6.42% SUBTOTAL 5,759,139.09 5,811,615.00 0.91% 542,556.89 455,090.83-16.12% 1,413,670.26 1,351,201.20-4.42% MOTOR FUEL TAX 268,215.00 292,000.00 8.87% 17,296.00 21,003.00 21.43% 60,557.00 68,813.00 13.63% MISC 8,746.00 8,500.00-2.81% 571.00 1,222.00 114.01% 1,725.00 3,333.00 93.22% SUBTOTAL 276,961.00 300,500.00 8.50% 17,867.00 22,225.00 24.39% 62,282.00 72,146.00 15.84% UTILITY DEPOSITS 128,925.00-13,700.00 9,825.00-28.28% 36,025.00 25,675.00-28.73% TOTAL DEPOSITS 26,162,317.42 25,462,495.00-2.67% 2,058,916.48 2,217,431.80 7.70% 6,019,934.66 6,096,660.71 1.27%
Building Inspector/Code Administrator Monthly Report 7/31/18 January February March April May June July August September October November December Total New Construction Inspections: 2018 20 30 33 45 42 57 41 268 2017 29 33 47 45 40 58 51 69 70 42 38 36 558 2016 12 14 23 30 49 26 44 21 42 35 20 23 339 2015 21 16 19 32 19 37 13 47 26 29 19 15 293 New Construction Re-Inspections: 2018 3 8 4 10 3 9 6 43 2017 8 5 6 11 4 9 5 7 9 8 5 7 84 Rental Inspections: 2018 17 12 16 15 10 26 14 110 2017 12 15 19 11 8 23 19 16 28 26 25 20 222 2016 21 15 12 18 26 23 26 23 20 22 17 16 239 2015 11 16 15 29 20 26 28 22 21 25 17 17 247 Rental Re-Inspections: 2018 6 6 10 7 4 13 9 55 2017 9 8 13 1 8 13 14 9 17 11 13 14 130 Dumpster/POD Permits Issued: 2018 8 6 6 11 9 14 9 63 2017 9 7 13 16 10 13 13 9 13 6 9 5 123 2016 5 12 8 15 13 14 14 10 11 15 8 5 130 2015 7 5 9 9 11 6 4 10 6 6 5 6 84 Motor Vehicle Violation Notices: 2018 9 6 2 3 2 2 1 25 2017 12 2 15 2 3 5 3 6 1 1 0 4 54 Property Violation Notices: 2018 14 14 9 19 26 14 10 106 2017 7 11 10 14 22 8 15 11 4 3 7 4 116 Tickets Issued: 2018 0 0 3 0 7 0 5 15 2017 1 0 5 1 3 1 4 2 3 7 3 1 31