CHARTER TOWNSHIP OF CALEDONIA BOARD OF TRUSTEES MEETING NOTICE A regular meeting of the Charter Township of Caledonia Board of Trustees will be held beginning at 7:00 p.m. on Wednesday, November 1 st, 2017 at the Caledonia Township Hall, 8196 Broadmoor Ave, Caledonia, Michigan. NOTE: Individuals with disabilities may request auxiliary aids and services for the meeting by contacting the Township Clerk at 616.891.0070. TENTATIVE AGENDA 1. CALL TO ORDER / ROLL CALL 2. PLEDGE OF ALLEGIANCE AND INVOCATION 3. CONSIDERATION OF THE MEETING AGENDA 4. PUBLIC COMMENT (BRIEF UP TO 2 MINUTES) 5. INQUIRY OF CONFLICT OF INTEREST 6. APPROVAL OF THE CONSENT AGENDA A. Minutes of the October 18 th 2017 Meeting B. Approval to Pay Bills i. Accounts Payable 7. REPORTS FROM BOARD/COMMITTEE OFFICERS AND STAFF 8. CORRESPONDENCE 9. UNFINISHED BUSINESS 10. NEW BUSINESS A. Presentation- Fire Department Recognitions B. Motion Approve Right Place Contribution C. Discussion Strategic Plan (To Be Provided) D. 2018 Budget Workshop 11. BOARD COMMENTS 12. PUBLIC COMMENT (EXTENDED UP TO 5 MINUTES) 13. ADJOURNMENT
DRAFT 10/18/17 CHARTER TOWNSHIP OF CALEDONIA BOARD OF TRUSTEES A regular meeting of the Charter Township of Caledonia Board of Trustees was held beginning at 7:00 pm on Wednesday, October 18 th, 2017, at the Caledonia Township Hall, 8196 Broadmoor Ave, Caledonia, MI 49316. Meeting Minutes 1. CALL TO ORDER / ROLL CALL TIME: 7:00 Roll Call: Others Present: SNOEYINK: HERMENET: BRADSHAW: HARRISON: HERE HERE ABSENT HERE Citizens, Media, Deputy Clerk Wilcox VENEMA: ZOLLER: ROBERTSON: ABSENT HERE HERE 2. PLEDGE OF ALLEGIANCE AND INVOCATION Supervisor Harrison 3. CONSIDERATION OF THE MEETING AGENDA Harrison Motion to remove item 10G. Zoller Harrison Motion to add Assistant Assessor Job Description as Item 10E1. Snoeyink Zoller Motion to approve the amended agenda. Snoeyink 4. PUBLIC COMMENT (BRIEF- UP TO 2 MINUTES) Public Comment: Marcia Coates on McCords brought to the board s attention that her neighbor had passed away and the house is now abandoned with no running water. Non-resident asked how to meet with the board regarding marijuana cultivation, the new law, the application process, as well as answering any questions. Board Response: Harrison Will have our zoning official look into the abandoned house. Harrison Please send us your contact information. Minutes from October 18, 2017
DRAFT 10/18/17 5. INQUIRY OF CONFLICT OF INTEREST None 6. APPROVAL OF THE CONSENT AGENDA A. Minutes of the September 20 th, 2017 Meeting B. Minutes of the October 2 nd, 2017 Special Meeting C. Approval to Pay Bills i. Accounts Payable ii. Accounts Payable Current Tax D. Treasurers Report E. CD Report F. Building Dept. Report G. Utilities Report i. Infrastructure Maintenance Budget ii. Infrastructure Maintenance Client Report Harrison Motion to approve the consent agenda with the clerk to report on 6C. Hermenet 7. REPORTS FROM BOARD / COMMITTEE OFFICERS AND STAFF Snoeyink Public Safety Open House was this past Saturday. It was the largest attendance ever. Hermenet Next phase of the trails (1b.) will be started in July/Sept 2018. 8. CORRESPONDENCE None 9. UNFINISHED BUSINESS A. Public Hearing Buck Lake Aquatic Weed Control Special Assessment District No. 1. Harrison Motion that we open the public hearing on the Buck Lake aquatic weed control assessment district. Snoeyink Harrison Motion that we close the public hearing. Snoeyink 10. NEW BUSINESS A. Ordinance 1 st Reading An Ordinance to Amend the Zoning Ordinance of The Charter Township of Caledonia [Ron Donalson Conditional C-1 Rezoning; Quality Car Care Center; 9240 Cherry Valley Ave]. 2 Minutes from October 18, 2017
DRAFT 10/18/17 B. Resolution Buck Lake Special Assessment Resolution No. 2 Determination to Make Public Improvements; Sufficiency of Petitions; Approval of Plans and Estimates of Cost; Final Determination of Special Assessment District; Preparation of Special Assessment Roll. Roll Call Vote: Robertson Move to approve the resolution establishing the determination of public improvements; sufficiency of petitions; approval of plans and estimate of cost; final determination of special assessment district; preparation of special assessment roll. Zoller SNOEYINK: HERMENET: BRADSHAW: HARRISON: AYE AYE ABSENT AYE VENEMA: ZOLLER: ROBERTSON: ABSENT AYE AYE C. Motion Buck Lake Special Assessment Roll. Hermenet Motion to approve the assessment roll properties as listed. Snoeyink D. Resolution Buck Lake Special Assessment Resolution No. 3 Filing of Special Assessment Roll for Special Assessment District; Notice of Public Hearing. Roll Call Vote: Snoeyink Motion to establish a November 15 th Public Hearing on the tax roll for the Special Assessment district. Zoller SNOEYINK: AYE VENEMA: ABSENT HERMENET: AYE ZOLLER: AYE BRADSHAW: ABSENT ROBERTSON: AYE HARRISON: AYE E1. Motion To Approve the Assistant Assessor Job Description. Harrison Motion that we approve the job description. Zoller E. Motion To Approve the Job Description and the Posting for Assistant Assessor. Harrison Motion that we approve the posting of the position of Assistant Assessor as described. Snoeyink 3 Minutes from October 18, 2017
DRAFT 10/18/17 F. Motion To Approve Selection Committee for Hiring Part Time Assistant Assessor. Harrison Motion to appoint Assessor Stob, Clerk Venema, and Twp Administer Robertson to the selection committee for hiring the part time Assistant Assessor. Snoeyink G. Discussion Draft Strategic Planning Goals Document. H. Discussion 2018 Budget. 11. BOARD COMMENTS Time: 8:47 8:55 Robertson We have received a lot of calls on the Benting property south of 100 th street. The elevator in the Village has received grant money for an adaptable grain rescue system. The shipping is $300 which will be paid for by the Township. I have only received two inquiries regarding the marijuana issue. We are still having issues with our sound system and I apologize. Hermenet The leaf pit drop-off site at Cherry Valley Resources has not received any leaves yet. Harrison Would like to hear a specific plan from the marijuana cultivator proposer. 12. PUBLIC COMMENT (EXTENDED UP TO 5 MINUTES) None 13. ADJOURNMENT Zoller Move to adjourn. 8:55 pm Snoeyink Bryan Harrison, Supervisor Jennifer Venema, Clerk Minutes Reported By: Angela Wilcox, Deputy Clerk 4 Minutes from October 18, 2017
02:19 PM User: JEN DB: Caledonia CHECK REGISTER FOR CALEDONIA TOWNSHIP Page: 1/2 CHECK DATE FROM - Check Date Check Vendor Name Description Amount Bank 01 CHEMICAL BANK (BYRON) 71407 71408 71409 71410 71411 BRYAN HARRISON CALEDONIA TOWNSHIP CALEDONIA TWP (SEWER) CAPITAL ONE COMMERCIAL CCS OF WEST MICHIGAN EXPENSE REIMBURSEMENT OCTOBER 2017 TRAILER TAXES LIBRARY - UTILITIES 10/01/17-12/31/17 FIRE - COFFEE JANITORIAL SERVICES - SEPTEMBER 2017 150.51 190.50 648.15 89.95 1,475.00 71412 CHARTER COMMUNICATIONS PHONE/INTERNET/CABLE LIBRARY - PHONE LINES 712.47 79.98 792.45 71413 CHERRY VALLEY RESOURCES SEWER - STONE&CRUSHED CONCRETE C/K WWTP - LEAF MAINTENANCE 580.00 680.00 1,260.00 71414 71415 71416 71417 71418 71419 71420 71421 71422 CINTAS CORPORATION 725 CRYSTAL CLEAN DON KOOPMANS HOOPER PRINTING HYDRO-CHEM SYSTEMS, INC INTEGRITY BUSINESS SOLUTIONS JENNIFER VENEMA KENT COUNTY CLERKS ASSOC KENT COUNTY EMERGENCY MEDICAL TWP - FLOOR MATS TWP/LIBRARY - WINDOW CLEANING EXPENSE REIMB - FD OPEN HOUSE - ICE ENVELOPES ESCROW REFUND #970 OFFICE SUPPLIES MILEAGE REIMBURSEMENT KCCA - HOLIDAY BUSINEESS MEETING VENEMA/ QUARTERLY ASSESSMENT 10/1/17-12/31/17 39.78 445.00 19.96 124.75 1,615.00 102.77 163.34 50.00 251.98 71423 KENT COUNTY ROAD COMMISSION DUSTLAYER 2017 92ND ST (WHITNEYVILLE AVE TO EAST TOWNSH CREEKWOD DR, CREEKWOOD CT, WOODVILLE DR, 4,632.25 9,633.48 71,293.56 85,559.29 71424 71425 71426 71427 71428 71429 71430 KENT COUNTY TREASURER KENT COUNTY TREASURER KLOOSTERMAN LANDSCAPING INC LEE'S TRENCHING SERVICE MEEKHOF ELECTRIC INC MIKA MEYERS NYE UNIFORM LAW ENFORCEMENT SEPTEMBER 2017 TRAILER TAXES FERTILIZATION APPLICATION SEPTEMBER 25 76TH STREET FORCEMAIN REPAIR APP FOR PYM LIBRARY - SERVICE CALL LEGAL SERVICES SEPTEMBER 2017 FIRE - UNIFORMS - C. MCINTYRE 26,349.03 952.50 84.00 45,158.40 574.00 7,328.50 98.48 71431 PACE ANALYTICAL WATER TESTING - GILEDEN WOODS WATER TESTING - GILDEN WOODS WATER TESTING - DEG 60.00 30.00 180.00 270.00 71432 71433 71434 PRIORITY HEALTH QUALITY AIR SIEGFRIED, CRANDALL PC HEALTH INSURANCE PREMIUMS NOVEMBER 2017 HVAC MAINTENANCE AGREEMENT 10/1/17-10/31 CLERK - PAYROLL TAX PREP 8,625.92 396.00 100.00 71435 SUMMIT SAFETY LLC FIRE - PRO SERIES VESTS FIRE - ECONOMY RAIN SUITS 59.29 188.20 247.49 71436 71437 71438 71439 71440 SUPERFLEET MASTERCARD PROGRAM WELLS FARGO FINANCIAL LEASING WEST SHORE FIRE, INC WILLIAMS & WORKS XEROX FINANCIAL SERVICES FIRE - FUEL CHARGES 9/1/17-9/30/17 BLEG - KIP COPIER SERVICE AGREEMENT FIRE - CLEANER PLANNING SERVICES - SEPTEMBER 2017 COPIER/PRINTER SERVICE AGREEMENT 933.25 293.86 64.00 3,475.00 67.24
02:19 PM User: JEN DB: Caledonia CHECK REGISTER FOR CALEDONIA TOWNSHIP Page: 2/2 CHECK DATE FROM - Check Date Check Vendor Name Description Amount 01 TOTALS: Total of 34 Checks: Less 0 Void Checks: Total of 34 Disbursements: 187,996.10 0.00 187,996.10