COMMISSIONERS COURT JANUARY 2013 TERM ON THIS THE 14 TH DAY OF JANUARY 2013, BEING THE SECOND MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, WITH MEMBERS PRESENT TO- WIT : FRANCISCO G. PONCE COUNTY JUDGE MIKE URIEGAS JUAN R. CARMONA COMMISSIONER PCT. 1 COMMISSIONER PCT. 3 JOHNNY GLORIA RODRIGO JAIME COMMISSIONER PCT. 2 COMMISSIONER PCT. 4 MARIO Z. GARCIA COUNTY CLERK & EX- OFFICIO CLERK OF COMMISSIONERS COURT ===================================================================================================================== VISITORS SIGNED- IN: Josie C. Farias- Richie Griffin- Mary E. Sandoval- Chris Castañeda- Carlos Pereda- Daniel M. Gonzalez- Eloy F. Rodriguez, Sr.- Emma Martinez- Andres Arambula- Marion Boyd- Luciano Quintanilla- Don Lafere- Ernest Flores III- Linnet Moctezuma OTHER VISITORS: Jose Galvan- Daniel Hejl THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO- WIT : 1. A D M I N I S T R A T I V E 1.1 CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE AND SALUTE TO THE TEXAS FLAG County Judge Francisco G. Ponce Called the Meeting to Order[10:00 AM]; County Clerk Mario Z. Garcia conducted Roll Call of Court Members w/ a full quorum present and so duly noted for the record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag 1.4 PUBLIC COMMENT 1.5 APPROVED: MINUTES OF REGULAR MEETING DECEMBER 26, 2012 That the Commissioners Court approve Minutes of Regular Meeting held December 26, 2012 as presented. 1.6 APPROVED: MINUTES OF SPECIAL MEETING DECEMBER 27, 2012 That the Commissioners Court approve Minutes of Special Meeting held December 27, 2012 as presented and amend Agenda Item 3 Motion to Read: transfer of personnel from Constable Pct. 3 Office to the Sheriff Department, as presented. 2. P E R S O N N E L & P O L I C Y 2.1 APPROVAL OF BONDS That the Commissioners Court approve Bond for : Sergio Luis Prieto Peace Officer as presented. 2.2 APPROVED: MONTHLY REPORT AG AGENT That the Commissioners Court approve Activity and Travel Report for Month of December 2012 from Ag Agent Richie Griffin as presented. Discussion:- - Annual Stock Show this weekend, BBQ plate sale, barricade 4 th street entrance - - - update on proposal for new Showbarn Multi- Purpose facility, i.e., Kenedy Whitely (architect) to prepare costs (estimate $3 million) for the 17,000 sq ft bldg. to sit 2,000 2.3 APPROVED: MONTHLY REPORT FCS AGENT That the Commissioners Court approve Activity and Travel Report for Month of December 2012 from FCS Agent Josie C. Farias as presented. Discussion:- - new program: Master of Memory for the elderly, a 6- part lesson training Food Management Training classes in March; a 2- day Course 2.4 APPROVED: MONTHLY REPORT CONSTABLE PCT. 1 AND CONSTABLE PCT. 3 That the Commissioners Court approve Report for Month of December 2012 from Constable Pct. 1- Luciano Quintanilla and Constable Pct. 3- Marion Boyd as presented. Discussion: (FYI) Marion Boyd is now newly appointed Sheriff, Luciano Quintanilla, Chief Deputy; new Constable Pct. 1 is Chris Castañeda 01 : 14 : 13 PAGE : 1 OF 6
2.5 APPROVED: MONTHLY REPORT CONSTABLE PCT. 2 That the Commissioners Court approve Report for Month of December 2012 from Constable Pct. 2 Andres Arambula as presented. 2.6 APPROVED: MONTHLY REPORT CONSTABLE PCT. 4 MOTION: Mike Uriegas SECOND: Juan Carmona That the Commissioners Court approve Report for Month of December 2012 from Constable Pct. 4 Jose Galvan as presented. Discussion: FYI 1) request from City of Asherton for a peace officer; estimate a budget of $50,000, 2) report(s) of illegal dumping into the sewer thru manholes 2.7 APPROVED: SALARY BASIS COUNTY ELECTED OFFICIALS 2013 That the Commissioners Court approve Salary Basis terms for County Elected Officials for calendar year 2013 2.8 APPROVED: APPOINTMENT OF COUNTY SALARY GRIEVANCE COMMITTEE 2013 [RE:- - 9 public members randomly selected from the last grand jury served, Sec. 152.014 Local Government Code] That the Commissioners Court approve Appointment of the Salary Grievance Committee for calendar year 2013 : Sandra L. Wetzig- Albert Alvarado- Arturo Z. Perez- Rosa M. Flores- Frances M. Deming- Roy Alley- Eddie Vivion- Mary Alice Valdez and Sandra S. Salazar as presented. 2.9 APPROVED: DESIGNATE COUNTY COURT TERMS 2013 MOTION: Mike Uriegas SECOND: Rodrigo Jaime That the Commissioners Court approve to designate County Court Terms for calendar year 2013, i.e., to be held on the 3 rd Thursday of each Month at 9:00 AM as presented. 2.10 APPROVED: RESOLUTION(s) FOR BANK DEPOSITORY FIRST STATE BANK OF UVALDE [RE:- - allows new department head to endorse checks, orders for payment, withdraw or transfer funds on depoti ] That the Commissioners Court approve Resolution NO. 01-2013 to designate Mary E. Sandoval, Dimmit County Tax Assessor&Collector and Resolution NO> 02-2013 to designate Marion Boyd, Dimmit County Sheriff to open any deposit or share accounts in the name of Dimmit County with First State Bank of Uvalde with the powers granted therin, as presented. (s) 2.11 APPROVED: RESOLUTION 2013 INDIGENT DEFENSE GRANT PROGRAM [RE:- - allows counties to be eligible to receive grants from Texas Indigent Defense Commission to provide improvements for indigent defense services in the county ] That the Commissioners Court approve Resolution NO. 03-2013, i.e.,2013 Dimmit County Indigent Defense Grant Program and designate Ernest Flores III as Program Director/contact person and County Auditor Carlos Pereda as Financial Officer for this grant, as presented. 2.12 APPROVED: HIRING ROAD & BRIDGE PCT. 3 That the Commissioners Court approve the Hiring of Juan Puente (CS), Johnny Treviño (Big Wells) as full- time Employees for Road & Bridge Pct. 3, effective: January 16, 2013 as presented. 2.13 APPROVED: JOB TITLE CHANGE STATUS, NEW HIRING COUNTY TAX OFFICE 2.13 APPROVED: (AMEND MOTION) NEW PAYSCALE FOR STAFF COUNTY TAX OFFICE That the Commissioners Court approve 1) job title change for Veronica S. Espinoza from Deputy Clerk to Chief Deputy, approve 2) change in job status for Irene Mata from part- time to full- time Deputy Clerk and approve 3) the hiring of Lizette Martinez as new part- time Clerk AMEND MOTION: That the Commissioners Court approve to amend previous motion to include: and approve 4) new payscale rates for County Tax Office Staff for FY- 2012-2013 as presented. 01 : 14 : 13 PAGE : 2 OF 6
2.14 APPROVED: MacBAIN PROPERITES(MAN CAMP) ROADWAY IMPROVEMENTS TO DIAMOND H RANCH ROAD That the Commissioners Court approve for MacBain Properties, Inc.(Man Camp contribution) to perform Roadway Improvements to part of the 6.5 miles of Diamond H Ranch Road in Dimmit County, as their contribution of 8%, as presented. Discussion:- - utilize contractor s water for dust control issues 2.15 APPROVED: COUNTY CLERK S OFFICE AGREEMENT TO UPGRADE XEROX COPIER ( subject to) [RE:- - current Lease expires January 2013 ] That the Commissioners Court approve County Clerk s Office Lease Agreement to upgrade Xerox Copier, per Dimmit County proposal No. 5745 (60- month Lease term@$331.82 per month pymt.) subject to review/approval/recommendations from the County Attorney. 2.16 APPROVED: TRAINING AGREEMENT TEXAS STATE LIBRARY & ARCHIVES COMMISSION That the Commissioners Court approve TRAINING AGREEMENT between Dimmit County and Texas State Library and Archives Commission/ State and Local Records Management Division for a mandated, 1- day Workshop for all County Departments on February 13, 2013, 8:30 am to 4:30 pm, Carrizo Springs Civic Center(rental fee waived) w/ Registration deadline: February 3, 2013, as presented. 2.17 TABLED: AIRPORT FEES CURRENTLY BEING CHARGED AND POSSIBILITY OF INCREASE [RE:- - Fee for landing is not being collected; not following Fee Policy approved in 2005 Airport Mgr. must be bonded to collect any fee Auditor s Office to review Log for last 2- years ] That the Commissioners Court approve to Table this item to allow 1) research of Policy(s) and 2) recommendations from Auditor s Office 2.18 NON- ACTION ITEM : STATUS ON TIME CLOCKS 2.19 APPROVED: PURCHASE OF COMMERCIAL PRESSURE WASHER [RE:- - update from Commsr. Jaime : $13,000 (hot/cold water)- - $10,000 if installed on county owned trailer ] That the Commissioners Court approve purchase of and Purchase Order for amount of items for a Commercial Pressure Washer as presented. Discussion: FYI:include an Inventory of Equipment in monthly Commissioners Reports;consider some type of protective shade for all Equipment 2.2O NON- ACTION ITEM : REPORT ON THE WATER WELL AT COUNTY AIRPORT [RE:- - to get quotes to drill new well (I&I Pump Co : $45,000) 18 to 20 pipe now getting water from City to Airport recase present well (cheaper costs) ] 2.21 APPROVED: TRAVEL REQUEST JP PCT. 1 That the Commissioners Court approve travel request/expenses for JP 1 Sonia Guerrero to attend the Justice of The Peace 20 Hour Seminar, February 26 thru March 1, 2013 in Austin, TX as presented. 2.22 APPROVED: TRAVEL REQUEST JP PCT. 2 That the Commissioners Court approve travel request/expenses for JP Pct. 2 Alberto Esquivel to attend the Justice of The Peace 20- Hour Seminar, February 26 thru March 1, 2013 in Austin, TX as presented. 2.23 APPROVED: TRAVEL REIMBURSEMENT COUNT COMISSIONER PCT. 3 That the Commissioners Court approve travel reimbursement to County Commissioner Pct. 3 Juan R. Carmona for expenses incurred attending Newly Elected Judges & Commissioners Seminar, January 8 11, 2013 in Austin, TX as presented. 2.24 APPROVED: TRAVEL REQUEST COUNTY COURT COORDINATOR That the Commissioners Court approve travel request/expenses for County Court Coordinator Marisel Muñoz to attend County Court Assistants Training Conference, February 20-22, 2013 in San Marcos, TX as presented. 01 : 14 : 13 PAGE : 3 OF 6
3. L A W E N F O R C E M E N T 3.1 NON- ACTION ITEM: RESOLUTION LOCAL BORDER SECURITY PRORAM (LBSP13) FOR DIMMIT COUNTY CONSTABLE PCT. 3 OFFICE NO MOTION PRESENTED. 3.2 APPROVED: HIRING CHIEF DEPUTY That the Commissioners Court approve the Hiring of Luciano Quintanilla as Chief Deputy- Sheriff Dept., effective: January 1, 2013 3.3 APPROVED: PROMOTION FULL TIME DISPATCHER That the Commissioners Court approve to promote Dispatcher Stella Guajardo from part- time status to full- time, effective: January 2, 2013 3.4 APPROVED: HIRING FULL TIME DEPUTY MOTION: Mike Uriegas SECOND: Juan Carmona That the Commissioners Court approve the Hiring of Veronica C. Orosco as full- time Deputy, effective: January 2, 2013 3.5 APPROVED: PROMOTION NEW SERGEANT POSITION That the Commissioners Court approve to promote Marco A. Peña from current Deputy position to Sergeant, effective: January 2, 2013 3.6 APPROVED: HIRING PART TIME DISPATCHER MOTION: Juan Carmona SECOND: Rodrigo Jaime That the Commissioners Court approve the Hiring of Manuel Rosas III as part- time Dispatcher, effective: January 2, 2013 3.7 APPROVED: HIRING PART TIME JAILER That the Commissioners Court approve the Hiring of TBA to replace Herlinda Castillo whom resigned on 12-28- 2012 3.8 APPROVED: PURCHASE OF TRANSPORT VAN COUNTY JAIL MOTION: Mike Uriegas SECOND: Rodrigo Jaime That the Commissioners Court approve the purchase of a Transport Van for Dimmit County Jail from Caldwell County Chevrolet Discussion:- - Purchase Order submitted w/quote of $43,461 - - - court advisory: Sheriff Boyd to sign all purchase orders for sheriff dept. and jail 3.9 APPROVED: TRANSFER ALL CONSTABLE PCT. 3 EQUIPMENT TO SHERIFF S OFFICE That the Commissioners Court approve to transfer all equipment belonging to Office of Constable Pct. 3 to the Sheriff s Office, as presented. AMEND MOTION : That the Commissioners Court approve to amend previous motion to include : and approve the transfer of the Equitable Sharing Account also to the Sheriff s Office, as presented. 3.10 APPROVED: HIRING FULL TIME DEPUTY That the Commissioners Court approve the Hiring of Jim Miller as full- time Deputy, effective: January 2, 2013 as presented. 3.11 JAIL STATUS AND SHERIFF S REPORT [RE:- - JAIL : - - 24 inmates out of county, 23 local La Salle County inmates transferred to Crystal City need to relocate the Recreation Area - - considering new Officer uniforms; 7 sets for each 3 vehicles without radar, camera; to obtain quotes for installing shade for storage of equipment outside located motorcycle in San Antonio (repair shop) ] NO MOTION PRESENTED. 01 : 14 : 13 PAGE : 4 OF 6
3. LAW ENFORCEMENT, contd., A D D E N D U M 3.12 APPROVED: HIRING AND PAY RATE NEW HEAD DISPATCHER/SEX OFFENDER REGISTRAR That the Commissioners Court approve the Hiring of Linnet Moctezuma as Dispatcher Supervisor and Sex Offender Registrar with an hourly rate pay of $14.00, effective: January 21, 2013, as presented. 4. GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS 4.1 APPROVED: a) PAYMENT TO RAMIREZ CONSTRUCTION FOR CDBG COLONIA GRANT WORK, b) SUBMIT TDHCA APPLICANT NAMES TO STATE OFFICE That the Commissioners Court approve payment (2 nd payment) to Ramirez Construction Co for work on the CDBG Colonia Grant as presented MOTION: Juan Carmona SECOND: Mike Uriegas That the Commissioners Court approve to submit the three(3) TDHCA applicants for approval to State Office as presented. Discussion:- - project sites on 3 rd Street, 9 th Street and Retta Street (Carrizo Springs) 4.2 APPROVED: CONSTRUCTION QUOTE FOR DIMMIT COUNTY SKATE PARK [RE:- - working on this for 2½ years 2,160 sq. ft park site(s) pending- - - will take 30- days to build estimated to cost $40,000 ] That the Commissioners Court approve quote of $40,000.00 in expenses to build the Dimmit County Skate Park as presented. 4.3 APPROVED: PAVING : PARKING AREA AT GRANTS&PLANNING, BASKETBALL COURT AT COUNTY PARK [RE:- - consensus of court members to place on Hold parking area at Sheriff s Dept. ] That the Commissioners Court approve Total Bids from Ruvalcaba s Paving Company (Blanco,TX) for parking area improvements at : 1) Office, Back Parking Area ($11,952.00), 2) Office, Front Parking Area ($10,9090.00), 3) Equipment Parking Lot ($37,823.00) for the Grants&Planning Office and 4) Basketball Court at County Park ($14,160.00).subject to lowest bidder information/quotes compliance as presented. 4.4 APPROVED: QUARTERLY REPORT(s) REGULATORY COMPLIANCE OFFICER That the Commissioners Court approve a) Quarterly Report on Certification of Compliance for electrical services, permits, customer service inspections, b) Quarterly Report for Brundage Water System and monthly expenses, c) Quarterly Report for Espantosa Water System and monthly expenses and d) Quarterly Report for Catarina Water System and monthly expenses, as presented. 4.5 STATUS REPORT [RE:- - NEXT AGENDA ITEM: approval of final plans for new Courthouse Annex Building from Kenedy Whitely ] 5. F I N A N C I A L 5.1 APPROVED: BUDGET AMENDMENT CONSTABLE PCT. 3 That the Commissioners Court approve Budget Amendment NO. 3 ($263,626.00) from Constable Pct. 3 Office to Sheriff s Department 5.2 APPROVED: PURCHASE ORDERS AND CLAIMS That the Commissioners Court approve Purchase Orders and Claims as presented. 5.3 APPROVED: CLAIM DOCKET MOTION: Mike Uriegas SECOND: Rodrigo Jaime That the Commissioners Court approve General Fund docket($52,604.61), Certificates of Obligation 2011- COPSYNC ($5,552.00) (s) MOTION: Juan Carmona SECOND: Johnny Gloria That the Commissioners Court approve Utilities Fund docket($21,222.96), CDBG Street Improvement- 710145 docket ($10,800.00 (s) 01 : 14 : 13 PAGE : 5 OF 6
5. FINANCIAL, contd., That the Commissioners Court approve Law Library docket($1,061.94) That the Commissioners Court approve Airport Fund Project docket($496.56), Records Management- County Clerk docket ($2,760.00) (s) A D D E N D U M 5.4 APPROVED: BUDGET AMENDMENT NO. 4 SHERIFF DEPARTMENT That the Commissioners Court approve Budget Amendment NO.4 for Sheriff s Department as presented. 6. ADJOURNMENT That the Commissioners Court approve to Adjourn Meeting [1:20 PM] APPROVED: FRANCISCO G. PONCE COUNTY JUDGE ATTEST: MARIO Z. GARCIA COUNTY CLERK JANUARY 14, 2013 REGULAR SESSION PAGE : 6 OF 6