Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting November 25, 2013 Notice of the meeting and agenda were posted at 12:00pm on November 21, 2013 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S. 301-314. The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson, Commissioner Phil Carson and Commissioner Jack Stewart. Agenda item #1: Chairman Anderson called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: The Board discussed remodeling the Administrative Office Building. Items discussed were adding a fascia to the exterior of the north end of the building, replacing the soffats, remodeling the restrooms (current estimated cost $98,000.00), and expanding the Commissioners office breakroom. The Board discussed hiring an architect to help with the design of the project and to prepare the bid specifications. The Board determined to have the Chairman contact various architects. No action was required. The Board reviewed quotes to replace the sidewalk at the 210 N. Choctaw Office Building and the County Assessor s Building (200 N. Choctaw). Four quotes were obtained by Cliff Lawson, Maintenance Supervisor. Carson moved, seconded by Stewart to accept the lowest quote from MTZ Construction, Inc. for $12,363.66. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. Agenda item #4: Anderson moved, seconded by Carson to approve the Mixed Beverage Application No. 648827 for Lyanna s Lakeside dba Lyanna s Lakeside, LLC received from the Oklahoma Alcoholic Beverage Laws Enforcement Commission. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 13-836) Agenda item #5: Anderson moved, seconded by Carson to approve Bridge Inspection Invoice No. 409202 for $9,025.00 from Circuit Engineering District #8 for bridge inspection services, contract E.C. 1434D for District #2. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 13-837) Agenda item #6: Stewart moved, seconded by Carson to approve Bridge Inspection Invoice No. 409303 for $14,740.00 from Circuit Engineering District #8 for bridge inspection services, contract E.C. 1434D for District #3. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 13-838)
Agenda item #7: Carson moved, seconded by Anderson to approve 80 hours donated leave for Patricia Garza from the following employees: Christopher Morrison 40 hours sick leave Penny Stephens 32 hours sick leave Mary Rother 8 hours sick leave Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 13-839A-C) Agenda item #8: Stewart moved, seconded by Carson to approve the contract between Payne County and the Children s Justice Center for the provision of secure juvenile detention services for FY2014. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 13-840) Agenda item #9: Bill Alexander, Children s Justice Center Co-Director, requested the Board to table for one week the contract between North Oklahoma County Mental Health Center DBA North Care Center and the Children s Justice Center for Community Home Based services for period beginning November 1, 2013 through June 30, 2014. The contract was not signed. No action was taken. Agenda item #10: Carson moved, seconded by Anderson to approve the Cooperative Extension Services Agreement between the Oklahoma State University Acting For and On Behalf of Its Cooperative Extension Service and the United States Department of Agriculture and the Board of County Commissioners of Canadian County for FY2014. The annual contract budget is $308,908.00. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 13-841) Agenda item #11: The Sheriff s office reported there were 119 inmates in the jail and 67 inmates housed out of county. Agenda item #12: Stewart moved, seconded by Carson to approve the November 18, 2013 minutes. Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. Upon roll call: Agenda item #13: Under updates of the jail construction progress, it was noted the jail held an open house the previous Saturday, November 23. A ribbon cutting is planned at 11:00am today following the Commissioners meeting. Agenda item #14: There was no new business. Agenda item #15: Anderson moved, seconded by Carson to approve appropriations and transfers. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. Page 2 of 7
Appropriations: TO FROM AMOUNT Adult Drug Court State of Oklahoma Dept. of Mental $3,376.39 Health Sheriff Service Fees State of Oklahoma FEMA $6,497.81 Treasurer Mortgage Fees ACCO $1,097.38 Transfers: FROM TO AMOUNT Unrestricted Highway District #1 Unrestricted Highway District #1 Capital $50,000.00 Rentals & Leases Outlay Sheriff Service Fees Part Time Payroll Sheriff Service Fees Personal Services $15,712.85 Restricted Highway CBRI 105 Dist. #3 Proj. No. CBD3N289E106C22313 Unrestricted Highway District #3 Maintenance & Operation $218,474.00 Agenda item #16: Stewart moved, seconded by Carson to approve Blanket Purchase Orders. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. Agenda item #17: Stewart moved, seconded by Carson to approve Claims. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. Adult Drug Court Revolving Cash Fund 3412 Innovative Court Solutions LLC Service $583.00 4036 Innovative Court Solutions LLC Payroll $2,083.33 4037 Innovative Court Solutions LLC Testing $145.00 Adult Drug Court Revolving Cash Fund Total: $2,811.33 Bogus Check Fee Account Cash Fund 3912 Bogus Check Restitution Program Refund $100.00 Bogus Check Fee Account Cash Fund Total: $100.00 Children's Justice Center Cash Fund 994 Comdata Network, Inc Fuel $678.18 1765 Hobby Lobby Stores, Inc Supplies $158.44 1766 Comdata Network, Inc Fuel $172.27 2460 Southwestern Oklahoma State University Training $150.00 2544 El Reno Tribune Advertisement $225.00 2569 Canadian County Sheriff's Office Service $5,595.00 2570 Canadian County Sheriff's Office Service $38,333.00 2580 Concentra Medical Centers Drug Testing $526.00 2586 US Food Service Food $14,241.92 2590 Eureka Water Co Water Rental $344.20 2591 Image Works Maintenance $286.02 2593 Southwest Paper - OKC Supplies $1,538.90 2598 Oklahoma State Bureau Of Investigation #3337 Service $209.00 2824 El Reno Tribune Advertisement $180.00 3070 Westpointe Self Storage LLC Storage $120.00 Page 3 of 7
3244 PSS-Physicians Sales & Service Light Bulbs $109.35 3370 Southwest Paper - OKC Supplies $1,818.40 3372 Comdata Network, Inc Fuel $390.70 3380 Xerox Corporation (Box 731892) Maintenance $623.92 3383 Canadian County Sheriff's Office Service $2,000.00 3384 Oklahoman Classified Advertisement $540.51 3408 El Reno Tribune Advertisement $207.00 3409 Yukon Review Advertisement $300.00 3460 Par Questionnaires $220.00 3481 Staples Advantage (IL) Supplies $611.48 3663 Auto F/X Repair $35.00 3664 P & K Equipment Inc-Kingfisher Filters $72.36 3665 Capital City Processors LLC Service $300.00 3748 Tractor Supply Co Doghouse $69.99 3751 Canadian Valley Technology Center Mat Class $132.00 3827 Winnelson Co Parts & Labor $68.48 3948 Dan Dill Electric, Inc Labor & Materials $425.00 3950 Dan Dill Electric, Inc Labor & Materials $4,675.00 4010 Lieber Mechanical LLC Repairs $4,567.50 4047 Melissa McClain Travel $222.05 4062 Jeff Kouba Service $250.00 4064 Joann Bush Travel $17.52 4065 Kim Rhodes Travel $51.42 4103 Kimberly White Travel $130.52 4105 A T & T (Long Distance) Service $581.88 4106 A T & T Mobility 2 Service $147.98 4107 Clearwater Enterprises, LLC Service $193.80 4109 ONG Service $143.99 8968 Gateway Communications Antennas $5,850.00 Children's Justice Center Cash Fund Total: $87,513.78 County General Fund 128 Zcals Inc Shirts $83.75 245 Turf Care & Beyond, Inc Service $274.59 468 Special Ops Uniform Supplies $794.01 1247 Cintas First Aid & Safety Services $292.88 1513 Union City CCC Trust Fund Labor $84.32 1686 Dry Clean Super Center Service $468.00 1698 Ross Seed Co Supplies $109.04 1701 Yukon Hills Animal Hospital Supplies $185.12 1921 Ross Seed Co Supplies $247.90 2078 Baehler Lawn Service Service $500.00 2476 Dewey County Sheriff's Office Service $14,860.00 2728 CTC Janitorial Service $75.60 2731 Wal-Mart Community Branch Supplies $205.62 2839 Langston Co Boots $150.00 2854 Just Knock Ground Services Service $723.98 2934 ICS Jail Supplies, Inc. Blankets $6,727.50 3143 El Reno Tribune Advertisement $1,496.25 3279 Kelly's Trim Shop Boards $256.00 3543 AmSan Eve Inc Towels $319.43 3661 Clean Line Striping Line Striping $2,667.20 3662 Alpine Fire Protection Inc Inspection $200.00 3708 Sysco Food Service Supplies $1,624.82 3717 Cutting Edge Signs Sign $130.00 Page 4 of 7
3718 Cutting Edge Signs Signs $47.00 3798 AmSan Eve Inc Supplies $393.40 3814 Staples Advantage (IL) Battery $84.97 3864 Wyndham Garden Stillwater Lodging $89.00 3913 Thomson West Service $237.11 3914 Imprimatur Press, LLC Service $622.00 3919 State Auditor And Inspector Audit Services $6,203.42 3920 O G & E Service $154.55 3929 O G & E Service $176.72 3930 ONG Service $658.34 3933 Sandra K Cushing Payment $406.51 4004 Cox Communications LLC Service $1,457.97 4038 RigData Reports $40.00 4039 Cox Communications LLC Service $69.95 4048 ONG Service $152.56 4051 A T & T Long Distance Service $319.39 4052 Cox Communications LLC Service $1,263.04 4053 ONG Service $321.08 4055 ONG Service $88.06 4096 Blair Machine Shop Labor $105.00 4112 Jack Stewart Travel $1,036.21 County General Fund Total: $46,402.29 County Health Department Fund 1630 Creative Promotional Products T-shirts $632.25 1722 Ezell's Refrigeration Service Repairs $1,156.15 1723 SC Phone Works Plus, Inc Phone Repair $351.25 1877 Dell Marketing LP.. Computers $13,397.22 2024 Ross Seed Co Supplies $125.98 2407 Discount School Supply Supplies $1,462.22 3136 Office Depot Inc. Supplies $109.42 3341 Kaplan Early Learning Company Paper cutter $666.94 3739 Lowe's Companies Supplies $834.13 3741 Mustang Child Development Center Inc Services $400.00 3742 Mustang Child Development Center Inc Services $400.00 3906 Stasha Howard Travel $135.60 3907 Cecilia Romero Travel $84.75 3908 Eric Wicklund Travel $135.60 3951 Redlands Community College/Print Shop Flyers $180.00 3960 Jani-King Of Oklahoma Service $1,976.96 4068 Mustang Child Development Center Inc Equipment $200.00 4075 Oklahoma Office Systems LLC Maintenance $64.17 4091 Nicole Michael Travel $242.95 8718 School Nurse Organization Of Oklahoma Registration $110.00 County Health Department Fund Total: $22,665.59 Sheriff Prisoner Care Cash Fund 3304 Advanced Correctional Health Care Service $6,396.18 3529 Sysco Food Service Supplies $1,614.88 Sheriff Prisoner Care Cash Fund Total: $8,011.06 Sheriff Service Fees Cash Fund 2059 Airgas Welding Supplies $219.94 2171 Special Ops Uniform Supplies $800.00 Page 5 of 7
2917 Pro-Build Wood $933.95 2918 Pro-Build Plywood $401.40 3315 Tower Management Enterprises LLC Rent $680.00 3465 Pro-Build Material $978.62 3660 Galls, LLC Weapon Rack $4,822.60 3822 Express Tire & Wheel Wheel Caps $50.00 Sheriff Service Fees Cash Fund Total: $8,886.51 Treasurer Mortgage Fees Cash Fund 4003 Deanne Cash Travel $15.26 Treasurer Mortgage Fees Cash Fund Total: $15.26 Unrestricted Highway Cash Fund 626 Pioneer Products LLC Service $4,087.50 863 ICM Of America, Inc Laser Level $2,220.00 2101 Oklahoma Environmental Management Authority Service $86.63 2217 Union City CCC Trust Fund Labor $44.97 2218 American Sentinel Products Supplies $312.93 2396 Union City CCC Trust Fund Labor $37.74 2609 Reherman Farms Shale $381.50 2774 Western Aggregates LLC Road Rock $15,031.84 3262 Oklahoma Office Systems LLC Maintenance $9.24 3468 Hercules Tire Sales, Inc Tires $1,366.64 3476 Atlas Paving Co Asphalt $202,328.28 3596 Logan County Asphalt Co Proline $1,540.14 3606 Sunbelt Equipment & Supply Material $4,188.65 3701 Hercules Tire Sales, Inc Tire $493.29 3726 S & J Tire Store, Inc. #4913 Tires $494.83 3812 Hoidale Co Inc Motor $10.46 3881 Dub Ross Company Inc PIpe $706.20 3918 Oklahoma Tax Commission Tags $80.00 3927 Tinhorns R Us Tin Horns $250.00 3934 Dub Ross Company Inc Band $14.12 4027 O G & E Service $391.06 4059 O G & E Service $70.70 Unrestricted Highway Cash Fund Total: $234,146.72 Vending Machine Cash Fund 3469 Great Plains Coca-Cola Supplies $182.64 3470 Dr Pepper Crown Royal Supplies $117.00 Vending Machine Cash Fund Total: $299.64 Payment Listing for 11/25/2013 Total: $410,852.18 Agenda item #18: During this time engineering consultant C.C. Shah addressed the Board and discussed engineering and funding on bridges in the districts. Agenda item #19: Anderson moved, seconded by Stewart to enter into Executive Session pursuant to 25 O.S. 307(B)(1) to discuss the employment, demotion or disciplining of a maintenance worker. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. Page 6 of 7
Agenda item #20: At 10:20am, the Board entered Executive Session. * * * Agenda item #21: At 10:58am, Anderson reconvened the meeting. Agenda item #22: Anderson stated there would be no action taken by the Board related to the discussion during the Executive Session. Agenda item #23: Carson moved, seconded by Stewart to adjourn. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. The meeting adjourned at 10:59am. Shelley Dickerson, County Clerk (SEAL) Page 7 of 7