I. OPENING: A. Call to Order B. Roll Call Be Co Gl Ma Ta C. Pledge of Allegiance Be Co Gl Ma Ta D. Invocation Be Co Gl Ma Ta E. District Mission Statement: Be Co Gl Ma Ta The Mission of the Twin Valley Community Local School District is to provide a safe learning environment where all children are challenged to achieve their maximum potential based on individual needs and abilities, utilizing a team effort among parents, educators, staff and community. F. Adoption of Agenda Recommend motion to approve the March 22, 2010 Regular Board Meeting Agenda. II. APPROVAL OF MINUTES: Recommend motion to approve the February 22, 2010 Regular Board Meeting Minutes, and the March 1, 2010 Special Board Meeting Minutes, and the March 17, 2010 Special Board Meeting Minutes. Date: 3/22/2010 Agenda 03-22-10.doc Page: 1 of 9
III. RECOGNITION OF PUBLIC AGENDA ITEMS ONLY: A. Public may address the Board: Visitors that wish to address the Board are requested to state their name, address, topic and organization (if appropriate) and comply with the Board Policy pertaining to visitors. All meetings of the Board and Board-appointed committees will be open to the public. In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation will be permitted at each meeting. Each person addressing the Board shall state his/her name and address. If several people wish to speak, each person is allotted three (3) minutes until the total time of 30 minutes is used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so. Mr. Dan Garrett Class of 1962 representative. Zac Shafer and Tara Smith Senior Class of 2010 representatives [Exhibit aa]. Catherine Ackerman High School Science Teacher Clarification of professional/personal day usage [Exhibit aaa]. IV. BOARD MEMBER COMMENTS: ADOPTION OF CONSENT CALENDAR - FINANCIAL Action by the Board of Education in Adoption of Consent Calendar at this point of the agenda means that items A through D be adopted by one single motion unless a member of the Board or the Superintendent requests that any such item be removed from the Consent Calendar and voted on separately. V. TREASURER S REPORT: A. Financial Reports Recommend motion to approve Financial Reports as submitted. Date: 3/22/2010 Agenda 03-22-10.doc Page: 2 of 9
B. Payment of Bills Recommend motion to approve payment of bills as submitted. C. Appropriation Modification for FY10 Recommend motion to increase Appropriations in the following account: 590 9010 Title II-A increase ($28.32) to $53,473.70 D. Tax Rate Resolution Recommend motion to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor [Exhibit A]. E. Post Audit Review VI. BOARD RECOGNITION: A. Recognition of District Science Fair Participants Caitlin Ackerman Grade 12 Excellent Alisha Parks & Erin Johnson Grade 10 Group Project Good Daniel Ackerman Grade 8 - Excellent Date: 3/22/2010 Agenda 03-22-10.doc Page: 3 of 9
VII. GIFTS TO THE DISTRICT: A. Trees Recommend motion to accept donation from Mr. Dan Garrett/Class of 1962, of 2 trees to be planted in Ken Delong s and Jan Garcia s memory. VIII. NEW BUSINESS: ADOPTION OF CONSENT CALENDAR NEW BUSINESS Action by the Board of Education in Adoption of Consent Calendar at this point of the agenda means that items A through F are adopted by one single motion unless a member of the Board or the Superintendent requests that any such item be removed from the Consent Calendar and voted on separately. A. Trip Approval Ohio Agriculture Tour Recommend motion to approve FFA members who have held high grades to attend the Ohio Agriculture Tour in Darke and Mercer Counties on April 9-10, 2010. B. Trip Approval State FFA Convention Recommend motion to approve FFA members to attend the State FFA Convention in Columbus, OH on April 30 th May 1, 2010. Date: 3/22/2010 Agenda 03-22-10.doc Page: 4 of 9
C. ESC Contract for FY 2011 Recommend motion to approve the Preble County Educational Service Center Contract Amount for FY 2011 [Exhibit B]. D. All Day Kindergarten Waiver Recommend motion to approve waiver for all day kindergarten requirement for the 2010-2011 school year [Exhibit C]. E. Waiver Day Recommend motion to approve faculty make-up waiver day as Saturday, May 22, 2010. F. Proposed Addition of Board Policy Recommend motion to approve the first reading of the addition to the Twin Valley Community Local School District Board Policy regarding Peanut and Other Food Allergy (File: EFGA) [Exhibit dd]. Date: 3/22/2010 Agenda 03-22-10.doc Page: 5 of 9
G. RFP Review Open and review bids for grass cutting and lawn maintenance services. H. Grass Cutting and Lawn Maintenance Acceptance Recommend motion to award grass cutting contract to ADOPTION OF CONSENT CALENDAR - PERSONNEL Action by the Board of Education in Adoption of Consent Calendar at this point of the agenda means that items A through E are adopted by one single motion unless a member of the Board or the Superintendent requests that any such item be removed from the Consent Calendar and voted on separately. Employments - All employment is contingent upon the named person meeting all Federal, State of Ohio, Preble County Educational Service Center, and Twin Valley Community Local School District employment requirements for that position. Employment Certified A. Substitute Teacher List Recommend motion to approve the March, 2010 Substitute Teacher List as provided by the Preble County Educational Service Center [Exhibit D]. Date: 3/22/2010 Agenda 03-22-10.doc Page: 6 of 9
B. Supplemental Resignation Recommend motion to accept resignation of Molly Holt as Middle School Play Advisor [Exhibit E]. C. Maternity Leave Recommend motion to approve maternity leave for Kathleen Klaber beginning approximately April 28, 2010 through the end of the school year. [Exhibit F]. Employment Classified D. Substitute Nurse Recommend motion to approve employment of Susan Belvo as substitute nurse, effective March 17, 2010. E. Substitute Educational Aides Recommend motion to approve employment of Lori Osterberger and Tracy Randolph as substitute educational aides. Date: 3/22/2010 Agenda 03-22-10.doc Page: 7 of 9
Discussion Items: A. IDEA Monitoring Review letter of completed Individuals with Disabilities Education Improvement Act of 2004 (IDEA) monitoring from the Office for Exceptional Children (OEC) [Exhibit G]. IX. ADMINISTRATIVE REPORTS 1. Dr. Eva Howard Middle School Principal [Exhibit H]. 2. Ms. Patti Holly Elementary School Principal [Exhibit I]. 3. Mr. Derrick Myers Technology Manager [Exhibit J]. 4. Maintenance/Transportation Report [Exhibit K]. 5. Mr. Scott Cottingim - High School Report [Exhibit L]. 6. Mrs. Kathy Poor Food Service Director [Exhibit M]. X. RECOGNITION OF PUBLIC PUBLIC COMMENTS XI. EXECUTIVE SESSION: Recommend that the Board enter into Executive Session To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual, unless the public employee, official, licensee, or regulated individual requests a public hearing. [ORC 121.22(G) (1)] Time In: P.M. Time Out: P.M. Date: 3/22/2010 Agenda 03-22-10.doc Page: 8 of 9
XII. ADJOURNMENT Recommend motion to adjourn the meeting. Meeting adjourned at P.M. Next Regular Board Meeting Monday, April 26, 2010 7:30 P.M. Media Center Date: 3/22/2010 Agenda 03-22-10.doc Page: 9 of 9